Payroll Administrator

1 week ago

Edmonton, Alberta, Canada Jatec Full time

WHAT WE DO:

JATEC has been connecting communities for over 39 years.

We have expertise in the installation of fiber optics, underground utilities for residential development, street lighting, and highway sign infrastructure across Canada.


WHAT WE OFFER TO YOU:

  • Year-Round Work
  • 100% Employer Paid Extended Health Benefits & Employee Assistance Program
  • Group Retirement Savings Plan
  • Advancement and learning opportunities

PURPOSE:
Process payroll and provide administrative support to ensure accurate and timely payments and full cycle accounting.

RESPONSIBILITIES:

  • Process payroll within ERP system (Viewpoint).
  • Manage time capture system (WorkMax).
  • Provide administrative support and data entry where necessary.

DUTIES:

-
Process payroll within ERP system (Viewpoint)

  • Ensure timely and accurate payments to employees.
  • Prepare and submit after approval of payroll for hourly and salary staff on a biweekly schedule using direct deposit method and distribute paystubs.
  • Update employee information relating to pay period with company ERP system.
  • Submit record of employments (ROEs) and provide termination cheques for released employees.
  • Reconcile and administer T4s for personnel and WCB insurance premiums within legislative requirements.
  • Process forms such as Records of Employment and Revenue Canada Reports.
  • Protect private and confidential information in accordance to legislation and company requirements.
  • Compile statistical reports, statements, and summaries related to pay and benefits accounts.
  • Process manual cheques and reversals as required.

_Outcome:
__ All employees get paid on time and correctly._
-
Manage time capture system (WorkMax).

  • Ensure accurate payroll and job costings.
  • Process weekly/daily time cards using time capture system.
  • Track employee hours worked and submit for hourly employee benefit plan.
  • Followup with approvers to ensure time is being submitted and approved daily.

_ Outcome:
__ Employee time worked is accurately reflected in payroll._
-
Provide administrative support and data entry where necessary.

  • On offpayroll weeks providing assistance in other functional roles including but not limited to accounts payable, accounts receivable, bank / credit card reconciliations and other general accounting.

_ Outcome:
__ Time is being effectively utilized towards supporting team efforts._

REQUIRED QUALIFICATIONS:

  • Minimum of 35 years of experience in payroll administration.
  • Professional certification in payroll administration (e.g., Canadian Payroll Association Certification) is an asset.
  • Proficiency in using payroll software, particularly ERP systems like Viewpoint.
  • Experience managing time capture systems, such as WorkMax, is highly desirable.
  • Demonstrated experience in processing payroll accurately and on time, including direct deposit methods and issuing pay stubs.
  • Familiarity with Canadian payroll regulations, including ROEs, T4s, and legislative requirements.
  • Experience with reconciling payroll accounts.
  • Proven ability to handle confidential information with discretion and integrity.

INDH

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