Coordinator, Conference Operations

1 week ago

Toronto, Ontario, Canada Borden Ladner Gervais LLP Full time
We are

BLG:
Canada's Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience.


We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and inclusion, community involvement and talent development.

Learn more about us at

Purpose of Role


The Coordinator, Conference Operations will play a pivotal role in the coordination and execution of regional and national events for the Firm including third-party Toronto events with remote support for Vancouver, Ottawa, Montreal and Calgary, and other locations as needed.

This role supports the national scope of event management and acts a bridge between the conference operations team and the events management team.

Key Responsibilities

Day-to-day assistance for the Manager, Conference Operations.

Third Party Events:

  • Act as the primary point of contact for clients, coordinating event requirements with BLG service groups (reception, catering, facilities, AV).
  • Manage event logistics, including creating name badges, signage, and other necessary materials.
  • Provide onsite support during events, assisting with registration and ensuring seamless event execution. This requires flexibility of availability outside BLG Business Hours.
  • Coordinate with BLG teams for approvals, lawyer invites, and marketing materials.
  • Handle billing, including thirdparty event fees.
  • Post event details, updates and feedback surveys.

Internal Regional and National Meetings:

  • Serve as the main contact for meeting organizers, liaising with BLG service groups for reception, catering, facilities, and AV needs nationwide.
  • Offer recommendations for suitable spaces and dates, troubleshoot issues, and provide expert guidance to ensure successful meetings.
  • Manage invitations, RSVPs, and event updates on internal platforms.
  • Vendor coordination
  • Invoice review, tracking of project budgets and invoice processing
  • Foster positive relationships with all stakeholders to enable success in related projects
  • Develop an understanding of deliverables and contribute to success through a cooperative approach
  • Assist with critical path management which ensures projects are delivered on time by identifying, calling out and making recommendations to mitigate any risks/challenges identified
  • Required to carry out any other related responsibilities as required
Key Competencies- Bachelor's degree or Diploma in Event Management, Hospitality, or related field.

Certification (or working towards) in special events, meeting planning (CPM), or project management (PMP) would be considered an asset- 2+ years of experience in corporate event planning within a large organization, ideally in a professional services or legal environment.- Excellent oral and written communication skills in English with an exceptional eye for detail including writing, proofreading and general quality control.

French would be considered an asset.- Has a process-driven, highly organized and exceptionally professional approach.

Proactive with the ability to build relationships and easily gain the trust of diverse stakeholders at all levels of the organization.- Demonstrated problem solver and decision maker, sound judgment and calm under pressure- Strong professional with presence of mind to uphold the Firm's standards of business and personal conduct, and respect a strict level of confidentiality.- Independent self-starter capable of managing and prioritizing multiple time sensitive projects with mínimal supervision.- A team player with excellent judgment, resourcefulness, flexibility and creativity who has the ability to work both independently and collaboratively within a team environment.- Strong record of achievements and the ability to work under pressure to tight deadlines, and manage multiple projects with conflicting priorities.- Experienced user of event management software as well as MS Office (Word, Excel, MS Project, PowerPoint, Visio).- Strong technology skills including webinar platforms, virtual program development and hybrid event knowledge; experience using WebEx, Zoom, Teams, Remo is an asset.- Demonstrated ability to work in a matrixed management environment.- Ability to work overtime, when necessary.

  • Conference and Event Coordinator

    1 week ago

    Toronto, Ontario, Canada Pearson Full time

    OverviewTo serve the growing needs of Pearson's clients, the Conference and Event Coordinator is responsible for supporting a number of client conferences and testing events in the USA and CanadaThe appointed individual will report to the VP Global Operations and will help establish and maintain event testing in the Americas and Canada. The Conference and...

  • Coordinator, Conference

    1 week ago

    Toronto, Ontario, Canada Royal Bank of Canada Full time

    Come Work with UsAt RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose.Whether you're helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work that...

  • Conference Floor Server

    1 week ago

    Toronto, Ontario, Canada KPMG-Canada Full time

    OverviewAt KPMG, you'll join a team of diverse and dedicated problem solvers, connected by a common cause turning insight into opportunity for clients and communities around the world.The opportunityExecutes plans and daily operations of the Conference floor and Practice floors meeting rooms.Position SummaryAn enthusiastic and passionate hospitality-minded...

  • Change Conference

    1 week ago

    Toronto, Ontario, Canada Youth for Christ Canada Full time

    The Change Conference Customer Service Representative with Change Conference will assist with promotion and communication related to Change Conference. Execution of Change Conference promotional plan. Assist with day-to-day office functions, providing detailed reporting. Establish relationships within the Christian community on behalf of Change Conference...

  • Conference Planner

    1 week ago

    Toronto, Ontario, Canada Hot Docs Full time

    Work Term: Permanent Work Language: English Hours: 37.5 hours per week Education: Bachelor's degree Experience: 3 years to less than 5 years- or equivalent experienceWork setting: Associations and non profit organizations Arts and culture Festival Film Event producer Cultural events Community and public eventsTasks: Assist in preparing financial reports...

  • Associate Conference Organizer

    1 week ago

    Toronto, Ontario, Canada Chronicle Companies Full time

    We are a busy publisher of medical journals in both print and digital formats and a reputable organizer of medical conferences based in Toronto, Ontario. With a 30-year history of providing top-notch information and knowledge services to healthcare professionals and the pharmaceutical industry, we are committed to enhancing the medical community's access to...

  • Conference Centre Technician

    1 week ago

    Toronto, Ontario, Canada Manulife Full time

    We are a leading financial services provider committed to making decisions easier and lives better for our customers and colleagues around the world. From our environmental initiatives to our community investments, we lead with values throughout our business. To help us stand out, we help you step up, because when colleagues are healthy, respected and...

  • Associate Conference Organizer

    1 week ago

    Toronto, Ontario, Canada Chronicle Companies Full time

    We are a bustling medical publisher in Toronto, Ontario, producing print and digital medical journals and organizing medical conferences, with a strong 30-year history of serving healthcare professionals and the pharmaceutical sector with top-notch information and knowledge.We are looking for a seasoned Client Experience Associate to join our team on a...

  • conference planner

    1 week ago

    Toronto, Ontario, Canada Hot Docs Full time

    Work Term: PermanentWork Language: EnglishHours: 37.5 hours per weekEducation: Bachelor's degreeExperience: 3 years to less than 5 years or equivalent experienceWork settingAssociations and non profit organizationsArts and cultureFestivalFilmEvent producerCultural eventsCommunity and public eventsTasksAssist in preparing financial reportsDevelop risk...

  • Hospitality Senior Manager, Conference

    1 week ago

    Toronto, Ontario, Canada Compass Canada Full time

    Location: Toronto You might not know our name, but you know where we are. That's because Compass Group Canada is part of a global foodservice and support services company that's the 6th largest employer in the world, with 625,000 employees. You'll find us in schools, colleges, hospitals, office buildings, senior living communities, tourist attractions,...

  • Hospitality Senior Manager, Conference

    2 weeks ago

    Toronto, Ontario, Canada Compass Canada Full time

    Location: Toronto You might not know our name, but you know where we are. That's because Compass Group Canada is part of a global foodservice and support services company that's the 6th largest employer in the world, with 625,000 employees. You'll find us in schools, colleges, hospitals, office buildings, senior living communities, tourist attractions,...

  • Operations Coordinator

    1 week ago

    Toronto, Ontario, Canada BWX Technologies Full time

    At BWXT Nuclear Energy Canada Inc. (BWXT NEC), we are committed to excellence in every business initiative. With nearly 500 workers across locations in Peterborough, Toronto, and Arnprior, BWXT NEC supplies nuclear fuel and fuel channel components, services, equipment and parts for the CANDU nuclear power industry.Operations Coordinator BWXT Nuclear Energy...

  • Business Operations Coordinator

    1 week ago

    Toronto, Ontario, Canada Chipotle Full time

    Business Operations Coordinator DescriptionCULTIVATE A BETTER WORLDFood served fast does not have to be a typical fast-food experience. Chipotle has always done things differently, both in and out of our restaurants. We are changing the face of fast food, starting conversations, and directly supporting efforts to shift the future of farming and food. We hope...

  • Telecommute Campaign Coordinator

    1 week ago

    Toronto, Ontario, Canada Push Operations Full time

    Owned by Janet Zuccarini, Gusto 54 Restaurant Group is a tribute to food, family, innovation, and design that respects the past while rewriting the rules. Our mission is to build the most culturally relevant and celebrated collective of restaurants and culinary experiences in the world. Each of our concepts are rooted in transporting experiences – complete...

  • Hospitality Senior Manager, Conference

    1 week ago

    Old Toronto, Ontario, Canada Compass Group Canada Full time

    What's in it for you? Join an award-winning culture. We have been recognized for being a Great Place to Work, in addition to being selected as a FORTUNE Global 500 Company, Best Workplaces Retail & Hospitality, and FORTUNE World's Most Admired Companies. The opportunities with us are endless. As the world's largest food and support services company, we offer...

  • Coordinator, Consulting

    1 week ago

    Toronto, Ontario, Canada MCI Group Full time

    8 Apr 2024Coordinator, Consulting & Community Solutions:We are a global engagement and marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth.Firm believers in the power of building community since 1987, we are helping brands, associations and not-for-profit organisations solve their key...

  • Medical Operations Coordinator

    1 week ago

    Toronto, Ontario, Canada Biogen Full time

    Job Description:About This RoleReporting to the Medical Director, the Medical Operations Coordinator is responsible for providing operational and administrative support to the Medical Affairs team. This role location is designated as on campus.What You'll Do Support and provide documentation for Medical Affairs teams using relevant Biogen systems for Grants...

  • Food Services Coordinator

    1 week ago

    Toronto, Ontario, Canada University of St. Michael's College Full time

    UNIVERSITY OF ST. MICHAEL'S COLLEGEJOB OPPORTUNITY- This position is covered by United Steelworkers "All Employee" Bargaining Unit_Position Title:Food Services CoordinatorJob Number:60Office:Conference Services & HospitalitySupervisor:Director, Conferences ServicesHours:35 hours per week (flexible schedule - some weekend and evening work...

  • Event Specialist, Conference Centre

    1 week ago

    Toronto, Ontario, Canada The Globe and Mail Full time

    COMPANY OVERVIEW:The Globe and Mail is a national icon and one of Canada's most recognized media brands. We proudly serve as a trusted destination for Canadians seeking the highest caliber of journalism, and we've garnered international acclaim for our data visualization, design, and creative storytelling.We are committed to fostering diversity and...

  • Conference Service Specialist

    1 week ago

    Toronto, Ontario, Canada Compass Group USA Full time

    Working Title:Conference Service SpecialistEmployment Status: Full-TimeStarting Hourly Rate: 28.00Address:33 Dundas Street West Toronto ON M5G 3C2New Hire Schedule:M-FYou might not know our name, but you know where we are. That's because Compass Group Canada is part of a global foodservice and support services company that's the 6th largest employer in the...