Medical Operations Coordinator

1 week ago

Toronto, Ontario, Canada Biogen Full time

Job Description:

About This Role


Reporting to the Medical Director, the Medical Operations Coordinator is responsible for providing operational and administrative support to the Medical Affairs team.

This role location is designated as on campus.

What You'll Do

  • Support and provide documentation for Medical Affairs teams using relevant Biogen systems for
  • Grants and Sponsorships
  • External Stakeholder Engagements
  • Contracting
  • Materials Review (promotional and nonpromotional)
  • Finance
  • Medical Research (e.g IITs, SRAs, etc.)
  • Administrative support for Medical Director, the General Manager, or other senior leaders, as required:
  • calendar management
- travel arrangement
- expense reimbursement
- meeting catering, room set-up/take down
- taking meeting minutes
- following up with team members on status updates and action items
- preparing documents/presentations/spreadsheets

  • Provide logístical support for internal/external Medical Affairs and Country Leadership Team meetings
  • Provide logístical support for congress activities (planning meetings, collection briefs, etc.)
  • Archive data and documents in compliance with Biogen SOPs
  • Provide back up for other coordinators and administrative personnel, when required.
  • Other duties as required.

Who You Are


You are passionate about making a difference and have demonstrated capability for interdisciplinary/team work as well as ability to work independently and productively.

You are known for being accountable and someone that has a strong detail orientation and problem solving capabilities.

Qualifications:

  • Minimum of 23 years of experience in similar position
  • University degree strongly preferred
  • Proficient computer skills with the Microsoft suite of products, primarily Word, Excel, PowerPoint
  • Ability to multitask and work with competing priorities without losing the detail
  • Strong detail orientation and problemsolving capabilities
  • Excellent organizational, analytical and problemsolving skills.
  • Demonstrated understanding of compliance framework for Medical Affairs (e.g. OLAs, accredited education, unsolicited sponsorships, etc.).
  • Organization and rigor in project management
  • Experience with customer event management and conference coordination considered an asset
  • Fluent in spoken and written English. Fluency in French is considered an asset.
  • Strong written and verbal communication skills
  • Demonstrated capability for interdisciplinary/team work as well as ability to work
  • Discretion and autonomy
  • Flexibility and responsiveness

Work Location Designation for Role:

  • Office based.
Additional Information

Why Biogen?


Our mission to find therapies for neurological and rare diseases is a unique focus within our industry and this shared purpose is what connects us as a team.

We work together to overcome obstacles and to follow the science.

We are resilient as we strive to make an impact on our patients' lives and on changing the course of medicine.

Together, we pioneer. Together, we thrive.


At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve.

We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired.

Read on to learn more about our DE&I efforts

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