conference planner

1 week ago

Toronto, Ontario, Canada Hot Docs Full time
  • Work Term: Permanent
  • Work Language: English
  • Hours: 37.5 hours per week
  • Education: Bachelor's degree
  • Experience: 3 years to less than 5 years
  • or equivalent experienceWork setting
  • Associations and non profit organizations
  • Arts and culture
  • Festival
  • Film
  • Event producer
  • Cultural events
  • Community and public eventsTasks
  • Assist in preparing financial reports
  • Develop risk management plans
  • Promote conference and meeting services or special events
  • Develop marketing and communication plans
  • Prepare, present and manage budgets
  • Solicit event donors
  • Assist in budget preparation
  • Assist in site selection and attend to related details
  • Co-ordinate and monitor conference and meeting activities and attend to related details
  • Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
  • Confirm and co-ordinate speakers
  • Plan schedules, goals and objectives
  • Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
  • Research and design special events programs
  • Plan for social events and guest programs
  • Prepare final financial and other reports
  • Plan and oversee Webinars
  • Project management
  • Prepare funding and grant applications and proposals
  • Participate in fundraising activities for charity or non-profit organizations
  • Report on structural, component or system failures
  • Evaluate curriculum programs and recommend improvements
  • Deliver presentations at conferences, workshops or symposia
  • Complete reports
  • Analyze data and prepare reports
  • Co-ordinate workshops
  • Represent the company within various economic and social organizations
  • Manage events
  • Schedule events, programs and activities
  • Review budgets and spending to ensure departments operate within funding limits
  • Publicize activities, workshops, meetings and other events for fundraising or information purposes
  • Evaluate financial riskComputer and technology knowledge
  • MS Excel
  • MS Office
  • MS PowerPoint
  • MS Word
  • MS Windows
  • Salesforce
  • Word processing softwareFilm or video production experience
  • Documentary and featuresArea of work experience
  • Business
  • Conference and meeting planning companies
  • Conference centres
  • Convention centre
  • Special events
  • Reports and records
  • Business administration/managementArea of specialization
  • Risk managementTraining specialization (creative and performing arts)
  • Film artsWork conditions and physical capabilities
  • Attention to detail
  • Work under pressure
  • Tight deadlines
  • Fast-paced environmentOwn tools/equipment
  • Cellular phone
  • Internet accessPersonal suitability
  • Accurate
  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Initiative
  • Organized
  • Team player
  • Time management
  • Resourcefulness
  • Ability to multitaskScreening questions
  • Are you available for the advertised start date?
  • Are you currently legally able to work in Canada?
  • Are you willing to relocate for this position?
  • Do you currently reside in proximity to the advertised location?
  • Do you have previous experience in this field of employment?
  • Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
  • What is the highest level of study you have completed?Workplace information
  • Remote work availableHealth benefits
  • Dental plan
  • Disability benefits
  • Health care plan
  • Paramedical services coverage
  • Vision care benefitsFinancial benefits
  • Group insurance benefits
  • Life insurance
  • Registered Retirement Savings Plan (RRSP)Long term benefits
  • Long-term care insurance
  • Maternity and parental benefitsOther benefits
  • Learning/training paid by employer
  • Other benefits
  • Team building opportunities
  • Travel insurance
  • Wellness programSupport for persons with disabilities
  • Provides physical accessibility accommodations (for example: ramps, elevators, etc.)
  • Provides visual accessibility accommodations (for example: braille, screen readers, etc.)
  • Provides auditory accessibility accommodations (for example: transcription software, teletypewriters, etc.)
  • Provides awareness training to employees to create a welcoming work environment for persons with disabilities
  • Applies accessible and inclusive recruitment policies that accommodate persons with disabilities Support for newcomers and refugees
  • Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
  • Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees Support for youths
  • Participates in a government or community program or initiative that supports youth employment
  • Offers on-the-job training tailored to youth
  • Offers mentorship, coaching and/or networking opportunities for youthSupport for Veterans
  • Offers flexible onboarding options to allow Veterans to gradually adapt to the civilian workplace (for example: gradually increasing hours and responsibilities, etc.) Support for Indigenous people
  • Participates in a government or community program or initiative that supports Indigenous people
  • Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
  • Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers Support for mature workers
  • Applies hiring policies that discourage age discrimination
  • Provides workspace accommodations, such as age-appropriate ergonomic considerations, to meet the physical needs of mature workers (for example: adjustable desks and chairs, accessible parking, etc.) Supports for visible minorities
  • Participates in a government or community program or initiative that supports members of visible minorities
  • Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
  • Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

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