Administrative Assistant with Background in

7 days ago


Richmond Hill, Ontario, Canada IBX Services Full time
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks.

Duties of the Junior Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.


What does an Administrative Assistant do?
Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Requirements:

  • Proven experience as an administrative assistant, virtual assistant or office admin assistant
  • Experience and knowledge of the Construction background
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multitask
  • High School degree; Bachelor's degree or additional qualification as an Administrative assistant or Secretary will be a plus.
Hide

Schedule:

  • 8 hour shift

Ability to commute/relocate:

  • North York, ON: reliably commute or plan to relocate before starting work (required)

Education:

  • Secondary School (preferred)

Experience:

  • Front desk: 1 year (preferred)
  • Administrative experience: 1 year (preferred)


  • Richmond Hill, Ontario, Canada 123Dentist Full time

    The team at Bayview Village Wellness Centre located in Toronto, Ontario are looking for a passionate, hard-working Administrative Assistant on a Full-time basis.**Bayview Wellness has been providing Toronto and surrounding area with access to expert professional health services, including Chiropractic Health, Physiotherapy, Registered Massage, Naturopathic...


  • Richmond Hill, Ontario, Canada York X-Ray Management Limited Full time

    York Radiology Consultants:York Radiology Consultants is a Diagnostic Imaging/Nuclear Cardiac Imaging facility operating in North York. We make use of the latest in technology to provide world class, individual and timely care to our patients in need of Imaging Services.Position Overview:York Radiology Clinic is seeking an experienced full-time...


  • Richmond Hill, Ontario, Canada 1595769 Ontario Ltd. OA eDecree Full time

    eDecree is a Toronto-based transcription company that specializes in court and insurance transcription. Over the years, we've built a reputation of providing outstanding services to Insurance Companies and Independent Adjusters across North America.eDecree is looking for a full-time Administrative Assistant. This is an in-office position.Responsibilities...


  • Richmond Hill, Ontario, Canada 1595769 Ontario Ltd. OA eDecree Full time

    eDecree is a Toronto-based transcription company that specializes in court and insurance transcription. Over the years, we've built a reputation of providing outstanding services to Insurance Companies and Independent Adjusters across North America.eDecree is looking for a full-time Administrative Assistant. This is an in-office position.Responsibilities...


  • Richmond Hill, Ontario, Canada Lemore Clinic Full time

    Lemore Medical Clinic is looking to hire an additional full-time Medical office administrator/assistant to support our growing team. The role requires excellent administrative and clinical skills to work with patients and healthcare providers.Full job description: Greeting and checking in patients in a friendly and professional manner, verifying their...


  • Richmond Hill, Ontario, Canada Anglican Diocese of Toronto Full time

    The OpportunityThe Anglican Diocese of Toronto is looking for an experienced Administrative Assistant who will work with the Finance Department. The Administrative Assistant will coordinate and support all IT related issues at the Diocesan Office, provide administrative support to the Finance Department, as well as coordinate all office management...


  • Richmond Hill, Ontario, Canada Canada Lands Company Full time

    Job Req ID: 1526Title:Administrative AssistantCompany: Canada LandsLocation: Parc Downsview Park - 70 Canuck Ave, Toronto, ONEmployment Status: Employee (Full-time)PURPOSE OF ROLEThe Administrative Assistant provides administrative support to the Attractions and Real Estate teams and acts as receptionist and office services coordinator for the Downsview Park...


  • Richmond Hill, Ontario, Canada Equinox Consulting Inc.] Full time

    Job Description:Job Description Join Our Dynamic Team as an Administrative Assistant/Recruiter Position: Administrative Assistant/Recruiter Location: 1 Concorde Gate, North York ON M3C 3N7 Type: Full-time/Part-Time About Us: At Equinox Consulting, we pride ourselves on fostering a collaborative and innovative work environment. We believe in empowering our...


  • Richmond Hill, Ontario, Canada Studio Munge Full time

    Are you an outgoing and highly organised individual energised by your team's success?At Studio Munge, we bring spaces to life for some of the world's most iconic luxury brands and discerning clientele. Our environments are holistically experiential, immersive, and thoughtfully curated, thanks to our ever-expanding scope of work, which includes architecture,...


  • Richmond Hill, Ontario, Canada Greek Market Cafe Full time

    About Us:Greek Market Café is a vibrant and beloved establishment in Richmond Hill, known for its authentic Greek concept and welcoming atmosphere. We pride ourselves on delivering exceptional service and a unique experience to our patrons. As we continue to grow, we are seeking a dedicated and organized Administrative Assistant to join our team and support...


  • Richmond Hill, Ontario, Canada 2M7 Financial Solutions Full time

    Job Posting: Administrative AssistantWe are seeking a detail-oriented and organized Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for various administrative tasks related to document management, financial transactions, and client services.Key Responsibilities: Perform administrative tasks, including file...


  • Richmond Hill, Ontario, Canada Empress Dentistry Full time

    Overview:We are seeking a highly organized and detail-oriented Administrative Assistant & Dental Receptionist to join our team. Approximately half the workload is to work as an Administrative Assistant, where you will be responsible for data entry of insurance payment information into our practice management system. You will be supported by and report to the...


  • Richmond Hill, Ontario, Canada Hanson Canada Full time

    About Hanson CollegeHanson College, established in 2001, is a private educational institution that delivers college diploma programs and language training programs to international students. Our two campuses are located in Toronto and Brampton, Ontario. Our team is committed to providing an inclusive and accessible environment for higher education. We...


  • Richmond Hill, Ontario, Canada The Furniture Guys Full time

    About Us: Bespoke Office Furniture Store is a premier supplier of high-quality office furniture solutions in Toronto. We are committed to providing exceptional customer service and innovative products that meet the diverse needs of our clients. We are currently seeking a dedicated and organized Administrative Assistant to join our team.Key Responsibilities:...


  • Richmond Hill, Ontario, Canada Kepler Full time

    Responsibilities: Perform order entry and maintain accurate records Proofread documents for accuracy and completeness Assist with administrative tasks in a dental office setting Utilize QuickBooks for financial record keeping Provide excellent customer support and address inquiries or concerns Coordinate projects and ensure timely completion Assist with...


  • Richmond Hill, Ontario, Canada TalentSphere Staffing Solutions Full time

    Title: Administrative AssistantIndustry: Professional ServicesLocation: North York, ONSalary: $55k-$65k plus benefits and excellent environmentWork Model: In OfficeOur client in the professional services/consulting field is looking for an Administrative Assistant to join their team. They stand out as an employer of choice due to their welcoming and...


  • Richmond Hill, Ontario, Canada IATSE 873 Full time

    IATSE is a North American Labor Union, who works in all forms of live theater, motion picture and television production, trade shows and exhibitions, television broadcasting, and concerts as well as the equipment and construction shops that support all these areas of the entertainment industry.Job title:Administrative AssistantReporting to: Membership...


  • Richmond Hill, Ontario, Canada Venneri Consulting Engineers ltd Full time

    Job Summary:Responsibilities: Assist staff whenever necessary Submit reports and prepare proposals Process incoming and outgoing mail, manually or electronically Photocopy and collate documents for distribution, mailing and filing Send and receive messages and documents using fax machine or electronic mail Maintain inventory of office supplies, order...


  • Richmond Hill, Ontario, Canada City of Richmond Hill Full time

    Posting Id Department- Council- Division- Council Administration- Section- Mayor- Job Grade Contract Admin Grade 01- Rate of Pay- $ $35.66 Hourly- Job Type- Temporary Part Time Contract Contract Length/End Date Until October 2026 Replacement/New Position Replacement Posting Type Internal and External Posting Date 04/26/2023 Application Deadline...


  • Richmond Hill, Ontario, Canada Compass Group Full time

    Start Date: Feb 5, 2024Status: Full timeSchedule: Monday - Friday ~ 8am - 3pmWage: $18.50/hourLocation: 85 Moatfield Drive, Toronto ONImportant Information:Computer Experience. Safety Forward Thinking.**You might not know our name, but you know where we are. That's because Compass Group Canada is part of a global foodservice and support services company...