Program Assistant

2 weeks ago

London, Ontario, Canada Western University Full time

Classification & Regular Hours:

Hours per Week: 35

Salary Grade:
Level M

About Western:

About Us:

The HBA Program (the "Program") is one of the central business units within the Ivey Business School.

The Program makes a significant financial contribution to the School's operating budget and has recently completed a period of significant growth.


Responsibilities:

The Program Assistant (HBA Recruiting) is primarily the first point of contact for inquiries (in

Qualifications:

  • Education:
  • 2-year Community College Diploma in Business Management/Administration
  • 4year Bachelor's Degree preferred
  • Experience:
  • 3 years' of administrative experience in an external client facing and customer service capacity, preferably in an academic setting supporting student academic programs
  • Knowledge, Skills & Abilities:
  • Proven track record in providing superior student-facing customer service in a hectic, professional and client-centric university environment
  • Proven ability to work effectively and accurately in an interruptive environment
  • Demonstrated ability to utilize mature and professional judgment to identify problems, make independent decisions and assess when to escalate to appropriate resources
  • Ability to deliver compelling, professional presentations and articulate the benefits and features of Ivey AEO status and the HBA Program to high school students and university students, parents, teachers and guidance counselors
  • Proven ability to successfully plan events and manage projects independently; ability to organize own work effectively, to multitask and to meet demanding and changing deadlines
  • Knowledge of confidentiality and privacy legislation and ability to maintain confidentiality
  • Demonstrated exceptional interpersonal and communication skills, both verbal and written
  • Proactive planning and problemsolving skills essential
  • Ability to take initiative and work cooperatively and independently within a small team environment
  • Intermediate proficiency required in Microsoft Office (Excel, Word, Outlook and PowerPoint) and strong database management and reporting proficiency in database management software (e.g. Salesforce)
  • Strong aptitude to learn new technology including webbased technology
  • Ability to work within a flexible schedule to accommodate Ivey's events and activities with a willingness to travel locally to participate in recruitment events

Union Statement:

Western Values Diversity:

Please Note:

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

  • Program Assistant

    2 weeks ago

    London, Ontario, Canada Western University Full time

    Classification & Regular Hours:Hours per Week: 35Salary Grade: Level N Please note: this is a temporary role with a contract end date of April 30, 2025._Secondments are Welcome:Click here for more details on secondment opportunities.About Western:Since 1878, Western University has been committed to serving our communities through the pursuit of academic...

  • Program Assistant

    2 weeks ago

    London, Ontario, Canada Western University Full time

    Classification & Regular Hours:Hours per Week: 35Salary Grade: Level NAbout Western:Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent...

  • Program Assistant

    2 weeks ago

    London, Ontario, Canada Western University Full time

    Classification & Regular Hours:Hours per Week: 35Salary Grade: Level NAbout Western:About Us:The Department of Psychology's mission is pursuit of excellence in teaching, research and service which aligns with Western's mission of providing the best student experience among Canada's research-intensive universitiesResponsibilities:As an integral member of the...

  • Program Assistant

    2 weeks ago

    London, Ontario, Canada London Cross Cultural Learner Centre Full time

    The Cross-Cultural Learner Centre (CCLC) is a non-profit organization, located in London, Ontario, that provides settlement services for newcomers to Canada. We are currently looking for a full-time, temporary Program Assistant to join our Language Assessment and Referral Services (LARS) team.This role assists the team with performing a wide variety of...

  • Program Assistant

    2 weeks ago

    London, Ontario, Canada Western University Full time

    Classification & Regular Hours:Hours per Week: 35Salary Grade: Level NAbout Western:Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent...

  • Program Assistant

    2 weeks ago

    London, Ontario, Canada Western University Full time

    Classification & Regular Hours:Hours per Week: 35Salary Grade: Level NAbout Western:Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent...

  • Program Assistant

    2 weeks ago

    London, Ontario, Canada Western University Full time

    Classification & Regular Hours:Hours per Week: 35Salary Grade: Level MPlease note, this is an 18-month temporary full time contract opportunity covering a leave of absence.Secondments are Welcome:Click here for more details on secondment opportunities.About Western:About Us:The Department of Paediatrics encourages and develops innovative research in a...

  • Program Assistant

    2 weeks ago

    London, Ontario, Canada Western University Full time

    Classification & Regular Hours:Hours per Week: 35Salary Grade: Level NAbout Western:Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent...

  • Program Assistant Ii

    2 weeks ago

    London, Ontario, Canada Western University Full time

    Classification & Regular Hours:Hours per Week: 35Salary Grade: Level NAbout Western:About Us:The Faculty Services Team provides proficient and accurate coordination and administrative assistance to faculty members at the Ivey Business School. The team's mission is to provide professional, efficient and effective support to faculty...

  • Program Assistant Ii

    2 weeks ago

    London, Ontario, Canada Western University Full time

    Classification & Regular Hours:Hours per Week: 35Salary Grade: Level NAbout Western:About Us:The Faculty Services Team provides proficient and accurate coordination and administrative assistance to faculty members at the Ivey Business School. The team's mission is to provide professional, efficient and effective support to faculty...

  • Ft Program Assistant

    2 weeks ago

    London, Ontario, Canada St. Leonards Community Services Full time

    SLCS is currently seeking a full-time Program Assistant for Project Home, a Housing First Program. As a member of this interdisciplinary team, you will provide administrative support to ensure the efficient operation of the program and physical location.This role provides direct support to the Program Manager and Team Leads to maintain an efficient,...

  • Office Assistant- Graduate Programs

    2 weeks ago

    London, Ontario, Canada Western University Full time

    About Western:About Us:Health & Rehabilitation Sciences (HRS) program is an interdisciplinary graduate program within the Faculty of Health Sciences (FHS) with approximately 220 students. This graduate program has 8 fields at the MSc and PhD level. The Pan Faculty structure creates a rich collaborative and interdisciplinary learning experience between...

  • Program Assistant, Education

    2 weeks ago

    London, Ontario, Canada Western University Full time

    Classification & Regular Hours:Hours per Week: 35Salary Grade: Level M This is a temporary fulltime opportunity, covering a secondment, with a contract end date of December 31, 2024._About Western:Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and...

  • Clinical Receptionist Assistant, Endoscopy Program

    2 weeks ago

    London, Ontario, Canada St. Joseph's Health Care London Full time

    Posting # [ Non-Union ]Clinical Receptionist Assistant, Endoscopy ProgramEndoscopy ProgramSt. Joseph's Hospital - London, ONFull TimeThe Clinical Receptionist Assistant in the Endoscopy Program will work closely with the healthcare team to support the everyday operations of the unit. The Clinical Receptionist Assistant focuses on patient care while...

  • Administrative Assistant

    2 weeks ago

    London, Ontario, Canada Single Women In Motherhood (S.W.I.M.) Training Program Full time

    Position Description:Position Requirements College diploma or Certificate in Business Administration, Office Administration, Office Assistant, or related discipline, or equivalent years of related experience. Excellent organizational skills Office Assistant, or a related discipline, or equivalent years of related experience Good communication skills (written...

  • Program Assistant

    2 weeks ago

    London, Ontario, Canada Western University Full time

    Classification & Regular Hours:Hours per Week: 35Salary Grade: Level MPlease note, this is a temporary contract opportunity covering a leave of absence.Secondments are Welcome:Click here for more details on secondment opportunities.About Western:About Us:The Office of the Registrar (OOR) fosters a culture of student service excellence and is a key...

  • Teaching Assistant Training Program Instructor

    2 weeks ago

    London, Ontario, Canada Western University Full time

    About Western:Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the...

  • Program Assistant I

    2 weeks ago

    London, Ontario, Canada Western University Full time

    About Western:Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the...

  • Early Childhood Program Staff Assistant

    2 weeks ago

    London, Ontario, Canada Simply Kids Inc Full time

    Work Term: Casual Work Language: English Hours: 15 to 40 hours per week Education: No degree, certificate or diploma Experience: 7 months to less than 1 yearWork setting: Child care centreTasks: Develop and implement childcare programs that support and promote the physical, cognitive, emotional and social development of children Support early childhood...

  • Program Coordinator

    2 weeks ago

    London, Ontario, Canada Western University Full time

    Classification & Regular Hours:Hours per Week: 35Salary Grade: 13About Western:About Us:To provide support services to the growing international population at Western (i.e., undergraduate and graduate international students, exchange students, post-doctoral fellows, visiting scholars/professors, permanent residents and refugee/refugee claimants, potential...