Program Assistant

1 week ago

London, Ontario, Canada Western University Full time

Classification & Regular Hours:

Hours per Week: 35

Salary Grade:
Level N

About Western:


Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth.

We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.


About Us:


The mission of the Department of Obstetrics & Gynaecology is to promote excellence in-patient centred care for women and their families together with our healthcare partners, and through education and research relating to all aspects of women's healthcare.


Responsibilities:


The Program Assistant provides administrative expertise for all aspects of medical education in the Department of Obstetrics & Gynaecology, ensuring adherence to program standards.

The role will provide a first point of contact for all inquiries from current and prospective residents, and will provide support pertaining to the Obstetrics & Gynaecology postgraduate education program.

The Program Assistant works closely with the academic committees to enhance the resident program by coordinating recruitment activities of trainees, providing support to the trainees, organizing and collecting evaluation data, and arranging examinations, teaching activities and events.


Qualifications:

  • Education:
  • 3 year community college diploma in Business Management/Administration or related field
  • Experience:
  • 4 years' experience in an academic environment providing administrative support
  • Knowledge, Skills & Abilities:
  • Detailed working knowledge of the requirements for medical education programs
  • Influential interpersonal skills that build positive and strong relationships at all levels of the department (leadership, faculty, staff and students) as well as external stakeholders/agencies (Western hospital communities, Dean's office, post graduate office)
  • Excellent verbal and written communication skills and confidence dealing with all levels of an organization
  • Selfmotivated with strong organizational skills
  • Highly proficient with the ability to coordinate a variety of activities on a daily basis, in a fastpaced, demanding environment
  • Diplomatic and proactive with an ability to work independently as well as within the administrative team
  • Must be able to interact with a diverse multidisciplinary team (physicians, students, administrative staff)
  • Ability to work effectively within a database
  • Significant computer skills needed to troubleshoot issues relating to software and hardware as de facto IT support staff in department
  • Ability to multitask and prioritize work systematically and be able to work with mínimal supervision
  • Flexibility to work outside of regular business hours to accommodate department events and activities, and travel on occasion (such as 7 am or 5 pm)
  • Must be proficient in Microsoft Office products (Word, Excel, Power Point, Outlook) and Adobe Acrobat; knowledge of one45 (student evaluation software), Elentra would be an asset

Union Statement:

Western Values Diversity:

Please Note:

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

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