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Administrative Assistant

3 months ago

Brandon, Manitoba, Canada YWI Alliance Full time

Education:
Bachelor's degree

  • Experience: 2 years to less than 3 years

Work setting:

  • Consulting firm

Tasks:

  • Train, direct and motivate staff
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform data entry

Computer and technology knowledge:

  • Google Docs
  • MS Office

Technical terminology:

  • Business

Security and safety:

  • Criminal record check

Work conditions and physical capabilities:

  • Fastpaced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks

Personal suitability:

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Quick learner
  • Work Term: Permanent
  • Work Language: English
  • Hours: 30 hours per week