Office Coordinator

2 weeks ago

Burnaby, British Columbia, Canada Kiewit Full time

Position Overview

This is a temporary 6-month position with the opportunity for extension.

As a leading construction and engineering company, Kiewit is known for its commitment to excellence and innovation. The ideal candidate for this role will play a crucial part in ensuring the smooth operation of our office environment, supporting various departments, and contributing to the overall success of our team. The Office Manager will need to have a strong background supporting administrative functions and assist the overall office management.

Location

This position is based full-time in our Burnaby District Office.

Responsibilities

Office management, including:

Managing main reception desk – greeting visitors and directing them as needed Answering main office line in a timely and professional manner Receiving and routing incoming packages and mail Assisting in maintaining a clean and efficient office environment, including kitchen and boardroom areas Maintaining office supply inventory and unpacking supplies Scanning, copying and distributing correspondence or other printed materials Office desk / computer set up, stationary supplies and access passes and security FOBs Managing internal cloud storage/data systems (SharePoint, OneDrive) by uploading and managing online folders, as appropriate Proofreading and formatting presentation materials, as may be required

Meetings and events coordination, including:

Assisting with scheduling conference room bookings Arranging for dining reservations as well as receiving catering orders for team members' internal and/or external business meetings Coordinating all team socials and local events Setting up AV requirements for any team meetings and onsite executive presentations Being proactive in offering support with presentation set up, virtual meetings, external guest support Supporting conference and industry event registrations, conference sponsorships and memberships

Qualifications

Relevant college / post-secondary education Relevant administrative experience Excellent spelling and grammar skills Excellent communication skills (verbal and written) and comfortable presenting Excellent organizational and time management skills Ability to multi-task and prioritize Detail-oriented with strong analytical skills Ability to work well with others in all capacities within a corporate environment Exceptional skills in Outlook, Microsoft Word, Excel & PowerPoint Fast-paced office environment; must be able to interact professionally with all levels of management while simultaneously managing a diversified workload and challenging situations efficiently and effectively

#LI-RP1

Other Requirements: Regular, reliable attendance Work productively and meet deadlines timely Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies. May work at various different locations and conditions may vary Base Compensation: $ per hour. Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off. We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate. We offer our full-time staff employees a comprehensive benefits package that's among the best in our industry. From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

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