Office Coordinator

1 week ago

Burnaby, British Columbia, Canada Kiewit Full time

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Location: Burnaby, British Columbia, CA

Requisition ID: 172547

Job Level: Mid Level

Department: Administration

Market: Corporate Home Office

Employment Type: Full Time

Company OverviewPosition Overview

This is a 6-month temporary role with a chance for extension.

Being a top construction and engineering company, Kiewit is recognized for its dedication to quality and creativity. The perfect fit for this position will contribute significantly to maintaining our office environment, supporting diverse departments, and enhancing the overall success of our team. The Office Manager should possess a solid background in administrative support to oversee office tasks effectively.

Location

This role is based at our Burnaby District Office on a full-time basis.

Responsibilities

Office management, involving:

  • Operating the main reception desk – welcoming visitors and guiding them as required
  • Answering the main office line promptly and professionally
  • Receiving and directing incoming mail and packages
  • Aiding in maintaining a tidy and efficient office space, including kitchen and boardroom areas
  • Keeping track of office supplies and unpacking deliveries
  • Handling office desk/computer setups, stationery supplies, as well as access passes and security FOBs
  • Managing internal cloud storage/data systems (SharePoint, OneDrive) by organizing and handling online folders as needed
  • Reviewing and formatting presentation materials when necessary

Coordinating meetings and events, including:

  • Assisting in scheduling conference room bookings
  • Arranging dining reservations and receiving catering orders for internal and external business meetings
  • Organizing all team social events and local gatherings
  • Setting up AV requirements for team meetings and executive presentations on-site
  • Proactively providing assistance with presentation setups, virtual meetings, and external guest support
  • Supporting conference and industry event registrations, sponsorships, and memberships
Qualifications
  • Relevant college/post-secondary education
  • Exceptional spelling and grammar abilities
  • Effective communication skills (verbal and written) and confidence in presenting
  • Strong organizational and time management skills
  • Ability to multitask and prioritize tasks
  • Detail-oriented with excellent analytical skills
  • Ability to collaborate well with others in a corporate setting
  • Proficiency in Outlook, Microsoft Word, Excel & PowerPoint
  • Thriving in a fast-paced office environment; capable of engaging professionally with all management levels while efficiently managing varied workloads and challenging situations

Other Requirements:

  • Demonstrate productive work habits and meet deadlines punctually
  • Communicate and interact efficiently and professionally with supervisors, colleagues, and team members, whether individually or in a group setting
  • Perform work tasks safely and effectively by understanding and adhering to instructions, including equipment use and safety policies
  • May work in different locations with varying conditions

Base Compensation: Amount per hour.

  • Actual pay may vary depending on factors such as education, experience, skill set, and/or location
  • We provide a comprehensive benefits package for full-time staff, including top-tier medical, dental, and vision plans for eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability coverage, retirement plans with matching, and generous paid time off.
  • We advocate for equal opportunities in employment practices without prejudice and adhere to human rights laws in the provinces of operation.

At Kiewit, there is no limit to your potential. Whether you are constructing or supporting projects that give communities reliable energy, safe transportation, clean water, or healthcare access, the work you do will make a positive impact on future generations.

Here, you'll have endless chances to enhance your skills through hands-on experience and internal/external learning opportunities.

We ensure our full-time employees benefit from a stellar benefits package unmatched in our industry. From top-notch healthcare programs to retirement planning and employee support initiatives, we aim to equip you for success in the aspects of life that matter most to you.

Kiewit values a diverse workforce for the success of our business. We are committed to attracting, developing, and retaining individuals from all backgrounds who are passionate about our industry.

We prioritize hiring veterans and military personnel, considering relevant military experience as meeting job qualification requirements.

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