Finance and Administrative Assistant

1 week ago


Ottawa, Ontario, Canada Terabit Full time

ROLE & RESPONSIBILITIES:

  • Carry out various accounting tasks such as processing AR and AP transactions, monitoring, and reconciliations.
  • Handle biweekly payroll processing and benefits administration.
  • Support ecommerce activities including credit card and cheque payments.
  • Track payables aging and manage cheque requests to ensure timely payments.
  • Analyze monthly, quarterly, and year-end financial data to generate insightful reports and recommendations.
  • Participate in annual and project budgeting, forecasting, and monitoring.
  • Ensure adherence to internal and external control measures and security protocols.
  • Provide executive support to the president and human resources manager.
  • Offer administrative assistance by drafting memos and handling communications on behalf of the president and manager.
  • Maintain accurate corporate records, documents, and reports.
  • Coordinate meetings by scheduling, sending reminders, taking notes, and organizing staff events as required.

QUALIFICATIONS:

  • Minimum of three years of experience in general accounting.
  • Minimum of three years of experience in payroll preparation.
  • Minimum of three years of administrative experience.
  • Post Secondary Degree or Diploma in Business Administration, Finance, Accounting, or related field; or equivalent practical experience.
  • Proficiency in MS Office, Excel, GSuites, and Adobe Acrobat.
  • Knowledge of QuickBooks and WHMCS.
  • Ability to work independently and collaboratively.
  • Strong verbal and written communication skills.
  • Solid general administrative skills.
  • Excellent communication and organizational abilities.
  • Positive attitude, reliability, and strong work ethic.
  • Keen attention to detail and high accuracy level.
  • Integrity, confidentiality, and accountability.
  • Thorough understanding of standard accounts payable and receivable processes.
  • Proven capacity to prioritize and accomplish tasks with minimal supervision.
  • Desire to contribute to the growth of the organization.

Additional Information:

Extended health, vision, drug, and dental benefits provided upon completion of probation period.

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