Manager - Finance Administration

6 days ago

Ottawa, Ontario, Canada La Siembra Co-operative Camino Full time

Manager - Finance Administration

Reports to the Executive Director

Cross-functional

Hybrid - In office and remote schedule

La Siembra Co-operative is dedicated to promoting a new model of trading partnerships guided by the principles of fair trade. Incorporated in 1999, La Siembra is one of the first companies to import, manufacture and distribute fair trade & organic sugar and cocoa products in North America. Our goal is to maximize benefits to farmers.

From humble beginnings, working out of a church basement in our first year, we have always had a big dream:
Fair Trade for everyone.

Along with the help of our like-minded partners, producers, distributors, retailers and consumers, we have helped strengthen the democratic organizations of thousands of small-scale farmers and engage consumers to challenge the corporate control of food and reshape our food system in ways that benefit all of us.

Owned by La Siembra, Camino is a brand of fair trade & organic consumer products and bulk ingredients sold in over 4000 retail outlets across Canada.

La Siembra also proudly distributes Equal Exchange products from its sister co-op in the US.

What you bring to the organization
You have a strong desire to make a difference by providing exceptional financial leadership to a purpose-driven organization.

You are a collaborative team player who values transparency in interactions and understands the value of knowledge sharing and co-operation.


You are a dedicated expert in financial management, accounting and an exceptional roll up your sleeves administrator, who is not afraid to seek out opportunities to develop your leadership capacity and learn new skills.

You are comfortable wearing many hats and has a good understanding of operations and governance.

You thrive in small organizations that operate like a global player against industry giants.
You embrace the vision, mission and values of the Co-operative.

And you bring the following to the job:

  • University degree in Finance & Administration or Accounting
  • 35 years managing accounting, payroll and office finance, analysis and administration functions including ERP
  • Sound knowledge of current financial and accounting practices and tools
  • Fully comfortable in Microsoft Office 365, strong to excellent in excel
  • Flexible, independent and meticulous work style with a high degree of comfort with ambiguity and change
  • Strong organizational and time management skills and can work with a high degree of autonomy to get the job done
  • Fluency in English (written and oral) required, French an asset

Overview of the Position

  • Maintain the general ledger and oversee financial accounting systems for cash management, accounts payable and receivable, deposits and petty cash; prepare monthend transactions and accruals; post to and reconcile general ledger and complete regular monthend and quarterly closing cycles;
  • Provide quarterly GL reconciliations and detailed variances to budget
  • Preparation of GST and PST tax remittances on a periodic basis, ensuring accurate and timely recoding of remittances and ITCs and compliance with provincial legislation;
  • Reconcile bank accounts and borrowing facilities;
  • Prepare cheque requisitions, issue cheques and EFTs, ensure invoices and expense reports are supported by the necessary documentation, coding and staff sign off
  • Support sales and purchasing to liaise with credit suppliers and clients
  • Support and oversee the training and development of the finance administrator to build additional capacity and depth in the department;
  • With the sales and finance administrator, oversee the management of all payroll functions including preparing and/or liaising with the finance administrator, or Executive Director for monthly staff payroll and remittances, ensuring accurate and timely submissions
  • With the sales and finance administrator, ensure accuracy of payrollrelated filings (T4s, source deduction remittances), and prepare Records of Employment (ROE) as required
  • Ensure up to date and accurate financial information is readily available in a timely manner for reporting purposes and ensure that all sales reports and financial statements are accurate before disseminated;
  • Clearly communicate financial results to the Executive Director and membership as needed;
  • With the Executive Director, initiate and guide the annual budget process, quarterly and monthly forecasts, departmental KPIs and dashboards;
  • Support the Executive Director to prepare the draft budget for review by the Board of Directors, including a proforma Balance Sheet, P&L and Cash Flow statements;
  • Build and enhance reporting tools and financial models on an asneeded basis to support effective decision making across the organization;
  • Support the development of medium and longterm capitalization strategies and cash flow monitoring;
  • Support the Executive Director to assist with the preparation of investorrelated financial

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