Secretary 2

2 weeks ago

Winnipeg, Manitoba, Canada Winnipeg Regional Health Authority Full time

Requisition ID:

Position Number:

Posting End Date: May 30, 2024

City: Winnipeg

Employer: Shared Health

Site: Health Sciences Centre

Department / Unit: Occupational Therapy Core

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date: 06/17/2024

FTE: 1.00

Anticipated Shift: Days;Evenings;Weekends

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Reporting to the Administrative Assistant in Occupational Therapy, the incumbent is responsible for the efficient, effective provision of clerical support for Child Health Occupational Therapy (OT) and Physiotherapy (PT). Duties include:

Acting as Receptionist, greeting and directing patients and their families, overseeing the waiting area and scheduling appointments. Answering the main telephone line and voice mail box of the Department, making and changing patient appointments, directing calls to the appropriate individual, and taking and relaying messages, etc. Receiving and processing inpatient and outpatient referrals. Providing clerical support to the Child Health OT and PT staff including filing, copying, ordering required materials and supplies, booking rooms, scheduling meetings, word processing, etc.

Experience

One year related office and reception experience required, two or more years preferred. Previous secretarial experience in a health care setting with experience with EPR and Accuro systems preferred.

Education (Degree/Diploma/Certificate)

Complete high school education, Manitoba standards, required. Successful completion of a recognized secretarial training program required. A combination of education and experience will be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

Must have excellent interpersonal and English communication skills, both written and oral. Typing 50 wpm and medical terminology required. Demonstrated proficiency in the use of Microsoft Office including Word, Excel and Access required. Knowledge of Occupational Therapy and Physical Therapy services offered would be an asset. Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.

Physical Requirements

Reception location is a high traffic area and interaction with the public and professional staff in person and by telephone is continuous. Frequent interruptions of ongoing activities are required to assist clients or staff members; must be able to deal with interactions and interruptions in a courteous and effective manner.

​​​​​​​

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

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