College Departmental Administrator

1 week ago

Ottawa, Ontario, Canada Carleton University Full time

Duties and Responsibilities:

The Departmental Administrator reports, and provides support, to the Director in coordinating
academic, personnel, and budgetary matters of the College on a day-to-day basis, according to
the operational needs and goals of the department as communicated by the Director. The
Administrator directly supervises support staff on all administrative issues, and ensures
compliance with administrative policies, procedures and regulations in the Department.

The Administrator is responsible for the smooth and efficient operation of all administrative and
budgetary processes in the College, as well as the maintenance of personnel files.

The Departmental Administrator acts in an advisory capacity to the Director in all aspects of
University regulations and procedures, including both graduate and undergraduate academic

program regulations and procedures and departmental administrative matters; ensures the sound financial administration of the Department's operating budgets, donation accounts, research accounts and fiscal monies; represents the Department at administrative meetings with the Faculty and the University; provides advice, guidance and administrative support to faculty and contract instructors relating to their teaching and research activities.


Qualifications:

The incumbent must possess the following qualifications:

  • Capable of relating to others working or studying in a post-secondary educational and research institution with strong organizational skills, a clear understanding of administrative and office procedures, financial procedures, personnel supervision, academic administration, and computer programs such as Banner, and relevant Office Suite software (Word, Excel and Access), FAST, CourseLeaf, DCU and E-Shop that may be in use at the University.
  • Remaining current with the Income Tax Act of Canada and Regulations established by the Canadian Revenue Agency, and as they may be amended from time to time.
  • Strong administrative, problemsolving, interpersonal and supervisory skills are essential.
  • Good judgment, initiative, resourcefulness, tact and discretion are necessary.
  • Good understanding of the College and University's general rules and regulations, as outlined in both the annuallyrevised Undergraduate and Graduate Calendars.
  • Ability to work under pressure, to communicate effectively (verbal and written); to establish priorities; to recognize the need for change, to develop plans for change where necessary.
  • Situations at times occur which require conflict resolution skills, tact and diplomacy; the
incumbent must be mature, possess integrity and be able to act with discretion in matters of
confidentiality.

  • In dealing with students, particularly with respect to student problems, the individual must use diplomacy, good judgment, sensitivity and discretion.

Education and Experience:

The above is normally acquired through the completion of:

  • Three year University degree, preferably in a related field, or equivalent experience.
  • Seven years of relevant experience, in a university setting, including experience on both operation and academic sides of the university, in roles with increasing knowledge and responsibility.
  • Supervisory experience is a requirement.

HR Note:

Carleton University and CUPE 2424 are currently completing a joint job evaluation and pay equity project.

The University and the Union are working together to describe the skills, effort, responsibilities and working conditions associated with every CUPE 2424 job, including this one.

As a result, the job description that is currently associated with this posting (for recruitment purposes) may be revised to reflect the actual duties captured in the new job descriptions.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications.

Please note that applicants may be required to complete an employment test as part of the selection process for this position.

Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements.

Arrangements will be made to accommodate your request in a timely manner.

Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength.

We welcome those who would contribute to the further diversification of our University including, but not limited to:

women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

  • Departmental Administrator

    1 week ago

    Ottawa, Ontario, Canada Carleton University Full time

    Duties and Responsibilities:Reporting to the Associate Vice-President and University Advisor on Equity and Inclusive Communities, the Departmental Administrator provides support to all aspects of the department's mandate to promote human rights, equity and inclusion on campus, in accordance with the Carleton University Human Rights Policies and Procedures...

  • Part-time Administrative Assistant

    1 week ago

    Ottawa, Ontario, Canada Algonquin College Full time

    Department:Information Technology Services (Yen Do)Position Type:Part-Time SupportSalary Range:$20.91-$24.19-HourlyScheduled Weekly Hours:24Anticipated Start Date:December 18, 2023Length of Contract:n/aPosting InformationPosting Closing Date:November 22, 2023Please note: jobs are posted until 12:01 am on the job closing date.Job Description:The...

  • Part-time Administrative Assistant

    1 week ago

    Ottawa, Ontario, Canada Algonquin College Full time

    Department:Operations Management (Kerry Surman)Position Type:Part-Time SupportSalary Range:$26.15-$30.30-HourlyScheduled Weekly Hours:24Anticipated Start Date:May 23, 2023Length of Contract:N/APosting InformationPosting Closing Date:May 9, 2023Please note: jobs are posted until 12:01 am on the job closing date.Job Description:Reporting to the OPMG Chair, the...

  • Curriculum Administrator, Office of The Vice

    1 week ago

    Ottawa, Ontario, Canada Algonquin College Full time

    Department:Academic Development (Margaret Cusson)Position Type:Fixed Term AdministrativeSalary Range:$41.55-$51.92-HourlyScheduled Weekly Hours:36.25Anticipated Start Date:September 18, 2023Length of Contract:7 monthsPosting InformationPosting Closing Date:August 27, 2023Please note: jobs are posted until 12:01 am on the job closing date.Job Description:The...

  • Part-time Communications and Marketing Officer

    1 week ago

    Ottawa, Ontario, Canada Algonquin College Full time

    Department:Marketing and Systems (Alexis Gunawardena)Position Type:Part-Time SupportSalary Range:$25.70-$29.88-HourlyScheduled Weekly Hours:24Anticipated Start Date:September 05, 2023Length of Contract:n/aPosting InformationPosting Closing Date:August 10, 2023Please note: jobs are posted until 12:01 am on the job closing date.Job Description: Under the...

  • Full-time Professor

    1 week ago

    Ottawa, Ontario, Canada Algonquin College Full time

    Department:Business Administration and Service Courses (Katherine Root)Position Type:Full-Time AcademicSalary Range:Scheduled Weekly Hours:44Anticipated Start Date:August 14, 2023Length of Contract:Posting InformationPosting Closing Date:April 10, 2023Please note: jobs are posted until 12:01 am on the job closing date.Job Description:Job Title: Full-time...

  • Part-time Co-op and Career Support Officer

    1 week ago

    Ottawa, Ontario, Canada Algonquin College Full time

    Department:Student Talent Development (Thandiwe Ncube)Position Type:Part-Time SupportSalary Range:$20.91-$24.19-HourlyScheduled Weekly Hours:24Anticipated Start Date:May 29, 2023Length of Contract:n/aPosting InformationPosting Closing Date:May 12, 2023Please note: jobs are posted until 12:01 am on the job closing date.Job Description:Reporting to the...

  • Full-Time Professor

    1 week ago

    Ottawa, Ontario, Canada Algonquin College Full time

    Please Note: If you are a current Algonquin College employee, apply to this job via the Workday application.Department:ICT Systems & NetworkingPosition Type:Full-Time AcademicSalary Range:Scheduled Weekly Hours:44Anticipated Start Date:August 19, 2024Length of Contract:n/aPosting InformationEmployees who are internal candidates, as defined by the Academic...

  • Administrative Assistant

    1 week ago

    Ottawa, Ontario, Canada Carleton University Full time

    Duties and Responsibilities:Reporting to the Department Administrator and under the general direction of the Department Chair and Associate Chair (Undergraduate Studies), the incumbent performs administrative duties for the Department of Electronics. The incumbent administers meetings and schedules for the Department Chair, supports the Associate Chair with...

  • Manager, Online Student Experience

    1 week ago

    Ottawa, Ontario, Canada Algonquin College Full time

    Department:AC Online (Farbod Karimi)Position Type:Fixed Term AdministrativeSalary Range:$46.39-$57.98-HourlyScheduled Weekly Hours:36.25Anticipated Start Date:May 01, 2023Length of Contract:1 yearPosting InformationPosting Closing Date:March 11, 2023Please note: jobs are posted until 12:01 am on the job closing date.Job Description:Reporting to the Dean,...

  • Part-time Receptionist

    1 week ago

    Ottawa, Ontario, Canada Algonquin College Full time

    Department:Community Studies (Jodi Jaffray)Position Type:Part-Time SupportSalary Range:$18.74-$21.77-HourlyScheduled Weekly Hours:24Anticipated Start Date:August 21, 2023Length of Contract:8 monthsPosting InformationPosting Closing Date:July 31, 2023Please note: jobs are posted until 12:01 am on the job closing date.Job Description:Key Duties include (but...

  • Acting Chair, Business Administration

    1 week ago

    Ottawa, Ontario, Canada Algonquin College Full time

    Department:School of Business and Hospitality (Julie Beauchamp)Position Type:Fixed Term AdministrativeSalary Range:$55.32-$73.75-HourlyScheduled Weekly Hours:36.25Anticipated Start Date:April 17, 2023Length of Contract:8 monthsPosting InformationPosting Closing Date:March 28, 2023Please note: jobs are posted until 12:01 am on the job closing date.Job...

  • Part-time Communications and Web Officer

    1 week ago

    Ottawa, Ontario, Canada Algonquin College Full time

    Department:AC Hub, Aspire AC and Spiritual Centre (Rebecca Valerio)Position Type:Part-Time SupportSalary Range:$28.20-$32.70-HourlyScheduled Weekly Hours:24Anticipated Start Date:August 28, 2023Length of Contract:n/aPosting InformationPosting Closing Date:August 11, 2023Please note: jobs are posted until 12:01 am on the job closing date.Job...

  • Full-time Enterprise Monitoring Administrator

    1 week ago

    Ottawa, Ontario, Canada Algonquin College Full time

    Department:Network Operations and Infrastructure (Lyle Fisher)Position Type:Full-Time SupportSalary Range:$36.19-$41.94-HourlyScheduled Weekly Hours:36.25Anticipated Start Date:April 17, 2023Length of Contract:n/aPosting InformationSupport Staff employees, as defined by the full-time Support Staff Collective Agreement, will be given first...

  • Full-time Wellness and Sustainability Coordinator

    1 week ago

    Ottawa, Ontario, Canada Algonquin College Full time

    Department:Food & Conference Services (Mary Baxter)Position Type:Full-Time SupportSalary Range:$28.56-$33.11-HourlyScheduled Weekly Hours:40Anticipated Start Date:July 10, 2023Length of Contract:n/aPosting InformationSupport Staff employees, as defined by the full-time Support Staff Collective Agreement, will be given first consideration.Posting Closing...

  • Full-time Professor, Culinary Arts

    1 week ago

    Ottawa, Ontario, Canada Algonquin College Full time

    Department:Culinary Arts (Cory Haskins)Position Type:Full-Time AcademicSalary Range:Scheduled Weekly Hours:44Anticipated Start Date:April 29, 2024Length of Contract:n/aPosting InformationPosting Closing Date:February 16, 2024Please note: jobs are posted until 11:59 pm on the job closing date.Job Description:Salary Range:$73,079 to $126,689 per annum...

  • Full-time Professor

    1 week ago

    Ottawa, Ontario, Canada Algonquin College Full time

    Department:Culinary Arts (Cory Haskins)Position Type:Full-Time AcademicSalary Range:Scheduled Weekly Hours:44Anticipated Start Date:August 21, 2023Length of Contract:4 monthsPosting InformationPosting Closing Date:April 20, 2023Please note: jobs are posted until 12:01 am on the job closing date.Job Description:Salary Range:$67,893 to $117,697 per annum,...

  • Full-Time Professor, Computer Systems Technician

    1 week ago

    Ottawa, Ontario, Canada Algonquin College Full time

    Please Note: If you are a current Algonquin College employee, apply to this job via the Workday application.Department:ICT Systems & Networking (John Dallas)Position Type:Full-Time AcademicSalary Range:Scheduled Weekly Hours:44Anticipated Start Date:August 19, 2024Length of Contract:n/aPosting InformationEmployees who are internal candidates, as defined by...

  • Graduate Administrator

    1 week ago

    Ottawa, Ontario, Canada Carleton University Full time

    Duties and Responsibilities:Under the supervision of the Departmental Administrator, the Graduate Administrator acts as Assistant to the Associate Chair (Graduate Studies). In this capacity, the Graduate Administrator is responsible for the day-to-day administration of the graduate program. S/he provides direction to students and faculty with regard to...

  • Full-time Professor, Computer Systems Technician

    1 week ago

    Ottawa, Ontario, Canada Algonquin College Full time

    Department:ICT Systems & Networking (John Dallas)Position Type:Full-Time AcademicSalary Range:Scheduled Weekly Hours:44Anticipated Start Date:August 21, 2023Length of Contract:n/aPosting InformationPosting Closing Date:June 7, 2023Please note: jobs are posted until 12:01 am on the job closing date.Job Description:Salary Range:$67,893 to $117,697 per annum,...