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Executive Assistant

3 months ago

Toronto, Ontario, Canada Jefferies & Company, Inc. Full time

Responsibilities:

  • Provide highlevel administrative support to senior management
  • Coordinate domestic and international travel, including airfare, hotel arrangements, and car service
  • Client interaction with highlevel executives; act as liaison with clients and their assistants.
  • Manage multiple calendars while anticipating needs
  • Prepare and submit expenses via SAP Concur
  • Coordinate internal and external meetings and conference calls
  • Meet and greet visitors and clients
  • Work with the events team to coordinate internal and external events
  • Work remotely while attending high profile projects and events
  • Work remotely with team members when they are traveling
  • Coordinate print and production of documents and materials Act as backup for other Administrative Assistants as necessary

Required Background/Skills:

  • Experience using SAP Concur preferred
  • Experience working in a highpressure trading floor environment preferred
  • Highly motivated and proactive selfstarter
  • Excellent verbal and written communication skills
  • Superior time management, organization, and adaptability skills with a strong attention to detail
  • Quick learner with the ability to multitask Ability to deal with confidential information with a high level of discretion

Minimum Requirements:

  • Bachelor's Degree
  • 3+ years of administrative experience preferred
  • Strong computer skills with proficient knowledge of MS Outlook, Word, Excel and PowerPoint