Adminstrative Assistant

2 weeks ago

Toronto, Ontario, Canada Hariri Pontarini Architects Full time

Join our office admin team and help us keep the wheels turning In this role, you'll be part of the heart and soul of the company, ensuring that everything runs smoothly, from organizing events to keeping our office running like a well-oiled machine.

If this sounds like you, we'd love to meet you

Our Culture and Environment

Hariri Pontarini Architects is a certified Great Place to Work and has been recognized on the 2023 Best Workplaces in Professional Services


HPA is not only committed to excellence in our beautiful projects, but we're also committed to creating an inspiring work environment for all.

With the feedback from all our amazing employees, we're continuing to drive change and innovation to continue to improve our employee experience and culture.

At HPA, attracting and engaging employees with varied identities and perspectives is a key component of our firm's identity. We believe in growth through diversity, value the uniqueness of voices, and invite discussion and teamwork across our differences. Our people are our strength, and their diversity is the driver of design excellence and innovation.

Hariri Pontarini Architects' office is a spacious, creative and open work environment that reflects the firm's design aesthetic and working process creativity, collaboration and innovation.

Our studio embodies our belief that architecture has the power to elevate the human experience.


Our growing team of 150 talented people is provided with ergonomic chairs, spacious desks, cutting-edge IT tools and state-of-the-art facilities that support you in your role.


We offer great benefits such as Medical, Dental & Vision Insurance, life insurance, employee referral bonus, professional certification and dues and more.

We have annual holiday events, weekly snack afternoons, ping pong tournaments as well as softball and soccer teams.

As an Administration Assistant you will:

  • Work closely with the Director of Workplace Operations and Executive Assistant to support day to day office operations
  • Welcome guests to the HPA studio
  • Ensure that the reception area is kept neat and welcoming
  • Answer, screen, and forward calls to the appropriate contacts
  • Assist with scheduling meetings and booking boardrooms
  • Prepare boardrooms for meetings including serving refreshments and tidying boardrooms after meetings conclude
  • Receive deliveries and incoming mail as well as coordinate outgoing packages and mail
  • Assist with general office and kitchen maintenance
  • Assist with catering
  • Be responsible for taking inventory of office supplies (stationary and refreshments)
  • Support the Director of Special Projects as needed
  • Perform adhoc duties as required
  • Assist with planning and executing office social events, activities and outings

As an Administration Assistant you have:

  • 3+ years of experience in an Administration or reception role
  • Experience with servicing Executives / Csuite
  • Experience in customer service / client relations role
  • Exceptional client experience and communication skills
  • Proficiency in MS office suite
  • Demonstrated ability to meet deadlines in a fastpaced, quickly changing environment
  • Demonstrated ability to manage frequent interruptions
  • A proactive approach to problemsolving
  • Ability to travel around the GTA for occasional errands (company transportation will be provided)
  • Ability to work independently and excel with littletono supervision
  • Excellent organization & planning skills, attention to detail and decision making
  • A diploma or a bachelor's degree in a related field

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