Adminstrative Assistant, Equities

2 weeks ago

Toronto, Canada Scotiabank Full time

Requisition ID: 192721

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Global Banking and Markets (GBM) is a leading Canadian Capital Markets and Investment Banking business with a growing platform in the US and Latin America, operating globally for over 100 years. Scotiabank’s strong U.S. presence provides our clients an important bridge to this key global market for trade and investment flows across the Americas and the world.

Global Banking & Markets provides a full range of investment banking, credit and risk management products and services relevant to the financing and strategic development needs of our clients. Our products include debt and equity financing, mergers & acquisitions, corporate banking, institutional equity sales, trading and research, fixed income products, derivatives, energy, foreign exchange and precious & metals. We also cross-sell the full range of wholesale products and services offered by the Scotiabank Group.

Be part of an innovative, Global Capital Markets and Investment Banking business with a unique geographic footprint that puts capital to work for our clients across industries We work together to drive ambition for every future

**Purpose**

The Equity Assistant works closely with the Equity Administrator to ensure the efficiency of day-to-day operations for the equity sales and trading and corporate access businesses. As the Equity Assistant, you will be responsible for ensuring a high level of service is provided for both internal and external clients. You will also be responsible for escalating issues as needed to management and have the opportunity to support the training and supervision of interns.

**What You'll Do**:

- Support for Equity and Corporate Access teams
- Entry of invoices in PRC payment system, including troubleshooting on payments, vendor inquiries and reconciliation. Key liaison with GBM Finance.
- Key role in Salesforce data management and client interaction recording
- Key contributor for corporate access activities - RSVPs, schedules, logistics.
- Active user of Tier1 CRM and global calendar
- Research distribution liaison with research client services team
- General spreadsheet maintenance
- Filing, scanning, binding, preparation of marketing packages, as directed
- Interest in learning about and assisting with all aspects of equity client-related activities
- Setting up ad hoc conference calls and provides client-meeting concierge services as needed
- Act on requests for all client-related requests from management, colleagues, vendors - in consultation with manager
- Day-to-day interaction with internal colleagues and external vendors (including internal room bookings, reservations, deliveries, etc.)
- Maintain documentation of procedures
- Identify issues, escalate as required.

**What You'll Bring**:

- Excellent customer service
- Experience working in an administrative capacity supporting multiple team members
- Strong written and verbal communications and a high level of professionalism is required
- Ability to multitasks in a fast fasted environment
- Positive attitude and problem-solving mindset
- Ability to work non-standard hours

**Work Arrangement**:
LI-Hybrid

**Interested?**

At Scotiabank, every employee is empowered to reach their fullest potential, respected for who they are and, embraced for their differences. That’s why we work to grow and diversify talent and engage employees in a performance-oriented culture.

**What's in it for you?**

Scotiabank wants you to be able to bring your best self to work - and life, every day. With a focus on holistic well-being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs.

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

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