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Executive Assistant

3 months ago

Montreal, Quebec, Canada Aon Full time
This role will support Aon Canada's President, providing professional, sophisticated, and confidential support. Our Canadian President is responsible of all Aon's solution lines.

Aon is in the business of better decisions
At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

What the day will look like

This role has several responsibilities, including the preparation and production of presentations and correspondence and related materials, including editing for grammar, punctuation, and phrasing.

We will guide you on how to coordinate complex meeting logistics on or off-site, which may include budgeting, travel, room reservations, meeting room logistics and materials, and catering.


A few other examples of duties:
Actively participate in leadership meetings for follow-ups and note taking
Submit printing requests for meetings and other needs and ensure accuracy of printed materials before distribution
Coordinate projects and work independently
Maintain/update/organize categories and data within databases, OneNote or SharePoint
Be visible to senior leaders by attending business town halls
Provide back-up assistance to fellow administrative assistants when needed
How this opportunity is different

With the opportunity to independently seek answers to questions, take initiative and use a network of resources to tackle problems, we will help you excel.

You will provide tremendous leadership and effectively partner with all colleagues while developing and maintaining a sound knowledge of internal network and resources.

As a fun and developmental part of the role, you will demonstrate your flexible approach and attitude towards assisting others and lead by example, coaching and mentoring AAs aspiring to move to the Executive AA level.

Skills and experience that will lead to success

A minimum of 10 years of experience as an administrative assistant supporting senior leaders, with an excellent level digital literacy in Microsoft tools such as: Power Point, Excel, Word, Notes, Teams etc.

College, or Associate degree is required, bachelor's degree is an asset
Ability to compose materials from rough notes or independent knowledge of circumstances
Attaining an expert-level knowledge of our Aon brand identity and completing Brand Ambassador certification
The ability to act as liaison between the executive and their colleagues, clients, and other collaborators
Strong organizational and management skills, modeling professional appearance and demeanor in a business environment; dress for the situation
Ability to effectively interact with clients & team members, always maintaining professionalism with an ability to work in a high-paced, demanding environment
Self-directed prioritization of work and projects; demonstrate measurable progress through open communication to leaders and team members consistently and with the highest quality
A wide degree of creativity and latitude is expected
Self-motivated, standout colleague who works independently under mínimal supervision
Excellent customer service skills and outstanding attention to detail
Perfectly bilingual, with superior communication skills (grammar, punctuation, spelling, and proofreading) both verbal and written
Suggests approaches for resolving problems
Maintains a high level of confidentiality
How we support our colleagues
In addition to our comprehensive benefits package, we encourage a diverse workforce.

Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon.

Furthermore, all colleagues enjoy two "Global Wellbeing Days" each year, encouraging you to take time to focus on yourself.

We offer a variety of working style solutions, but we also recognize that flexibility goes beyond just the place of work..

and we are all for it. We call this Smart Working.
Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.
Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.

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