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Bilingual Administrative Assistant

3 months ago

Montreal, Quebec, Canada First Nations Financial Management Board Full time

Position Overview


Reporting to the Office Coordinator, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line, ensuring alignment with the intentions of the FMB Board of Directors.


The Administrative Assistant is primarily an internally focused position, however as requested, this position may liaise and build relationships with various external stakeholders, partners, organizations, and individuals.


Accountabilities

  • Handles reception, mail, couriers, switchboard, and general administrative support;
  • Manages calendars and schedules appointments with Microsoft Outlook as needed;
  • Procures and monitors inventory of office supplies;
  • Coordinates meetings, including room setup/tear down and catering requirements;
  • Coordinates travel requests including flights, hotel bookings and car rentals;
  • Provides strong, effective team collaboration, is motivated, and contributes to the realization of FMB's vision, mission, and objectives.
The Administrative Assistant performs other related duties as requested.

Qualifications

  • 23 years experience working in an administrative position
  • Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook);
  • Exceptional organizational skills and ability to prioritize multiple tasks seamlessly in a rapidly changing environment with excellent attention to detail;
  • Experience working with information and data management systems;
  • Experience working with Indigenous Governments, organizations, and communities an asset;
  • Valid first aid certificate, or willingness to undertake first aid training
  • Willingness to participate in ongoing education and training for the role including Indigenous Cultural studies
A combination of education and experience will be considered.

What We Offer

  • Competitive salary and annual bonus eligibility;
  • Employer paid extended benefits;
  • Matching group RRSP contributions;
  • Annual vacation allowance and generous paid stat & nonstat days;
  • Worklife balance;
  • Professional development & career growth opportunities.


FMB is an equal opportunity employer that recognizes and celebrates the diversity of all First Nations and people across Canada.

We are an inclusive organization that treats all employees equally. As a First Nations Organization, applicants of Indigenous descent are highly encouraged to apply.