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Bilingual Administrative Assistant

2 months ago

Montreal, Quebec, Canada Mc Carthy Tetrault Full time

Job Title: Bilingual Administrative and Billing Assistant

About the Role:

We are seeking a highly organized and detail-oriented Bilingual Administrative and Billing Assistant to join our team at McCarthy Tétrault. As a key member of our administrative team, you will be responsible for providing exceptional support to our lawyers and staff, ensuring the smooth operation of our office.

Key Responsibilities:

  • Prepare, modify, format, print, scan, and revise correspondence, memos, and other documents in accordance with established requirements.
  • Perform various administrative tasks, including organizing physical files, preparing file transfer lists, and saving files in our document management system.
  • Take telephone mandates, including entering required data, preparing summaries, performing verifications, and following up with lawyers.
  • Review and forward incoming mail and faxes, prepare and process mail and faxes to be sent, and arrange for special mail or courier services as required.
  • Coordinate activities with staff in functional areas, such as photocopying, marketing, and more.
  • Provide ongoing support to team members, work proactively, positively, and productively as a team member, and maintain and update professional knowledge by identifying and seizing training opportunities.
  • Perform other assigned tasks.

Requirements:

  • Post-secondary training in secretarial or office administration.
  • Experience working in a professional services environment.
  • Extensive attention to detail, excellent organizational skills, and proficiency in word processing, spelling, proofreading, and editing.
  • Great discretion and respect for confidentiality.
  • Knowledge of immigration formalities and various government bodies will be considered an asset.
  • Initiative in the execution of tasks.
  • Bilingualism (French and English, spoken and written).

What We Offer:

  • Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
  • Competitive compensation, paid overtime, and generous time off, including a day off to volunteer and a day off for your birthday.
  • A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
  • Strong community involvement and a commitment to equity, diversity, and inclusion.
  • A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

How to Apply:

We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.