Administrative Assistant

1 week ago

Pickering, Ontario, Canada CNSCCCSN Full time

What You Need to Note:


The results of this process may be used to staff future positions, in various CNSC locations, with similar qualifications and various tenures including term, acting, assignment and indeterminate.

Who can apply? Persons legally eligible to work in Canada.

The positions are hybrid. One position is located in Pickering and the other one in Darlington.


The CNSC recognizes the many benefits of providing staff with more flexible work practices and providing employees with more choice about where they do their work.

The CNSC enables employees to manage their work as part of their life while fostering a culture of inclusion, health and wellbeing and delivering high quality regulatory outcomes for Canadians.

Be an informed applicant. Read How to apply.

Why work here:


At the CNSC, we work hard to create an environment where employees feel supported and heard, by management and their peers alike.


We also provide benefits like:

  • Minimum 15 days of annual leave per year
  • Competitive salary and benefit package
  • Growth and the possibility internal career opportunities
  • Strong support for employee wellness and mental health
The CNSC is also committed to ensuring our workforce is representative and reflective of Canadian society.

We strive to be a safe and healthy workplace - one that is inclusive and free from harassment and discrimination.

We encourage members of any designated group to self-identify.

For more information about the CNSC, visit

Who you are:


Highly organized, a self starter and collaborative, you have a knack for making things simple for the people you support You are innovative, have great people skills and excel at anticipating what your team needs before they even ask.

Actively looking for ways to improve processes and systems is second nature to you, and you welcome the opportunity to learn and share new ways of doing things.

You're adept at determining priorities, so a fast-paced environment does not phase you. Does this description resonate with you? Then this is the perfect place for you

What you'll do:

  • Provide administrative support to the team by drafting correspondence, filing, maintaining, and retrieving information,
  • Managing and monitoring budget expenditures
  • Support the site office team in: Managing calendars, ensuring meeting logistics are in place, arranging travel, taking minutes, distributing information throughout the process, answering process questions, preparing summary reports.
  • Answer questions and provide guidance on administrative or procedural inquires

Essential Qualifications:

Education:

Minimum High School Diploma

Language Requirements:

English Essential

Experience:

  • Managing calendars, preparing meeting materials, and scheduling meetings
  • Handling correspondence administration, including drafting correspondence, document
management, proofreading and editing meeting materials and reports

  • Tracking and monitoring spending of a business unit
  • Providing administrative support services to a multidisciplinary team and/or program
  • Answering administrative and/or procedural inquiries

Knowledge of:

  • Office administrative processes, document management, tracking spending.
  • Reviewing, editing, and revising a wide variety of materials.

Ability to:

  • Communicate effectively orally and in writing,
  • Proficiently use production software and tools (e.g., Microsoft Office Suite, PDF tools,
etc.).

Key Competencies:

The following "Key Behavioural Competencies" define the behaviours expected of all CNSC employees.

These competencies serve as the basis for the selection, performance management, development and recognition of CNSC employees and will form part of the evaluation of this process.


  • Live it
  • Model the CNSC values


 Own it
  • Be Accountable & Achieve Results


 Build it
  • Collaborate Effectively with Others


 Learn it
  • Commit to your Professional Growth & Personal Leadership

Operational Needs:

Some overtime may be required.

Submitting an Application:

  • We want to read your resume Please include your contact information so we can reach you.
  • We want to hear from you You will be prompted to complete a series of screening questions once you click on "I am interested". Using concrete examples really helps to put things into perspective when reading your responses.
To expedite the recruitment process, you are also encouraged to provide:

  • A scanned copy of your transcript, diploma, or certificate as proof of education
We thank all those who apply. We will contact only those whose qualifications are the most relevant.

Additional Notes:

Please visit our How to Prepare page for more information and helpful tips.

Contact Information:

If you have questions about this job posting, please contact HR Staffing / RH Dotation (CNSC/CCSN).

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