Executive Administrator, Canada

2 weeks ago

Toronto, Ontario, Canada Kyowa Kirin North America Full time

Kyowa Kirin is a fast growing global specialty pharmaceutical company that applies state-of-the-art biotechnologies to discover and deliver novel medicines in four areas of unmet need: oncology, nephrology, immunology and CNS/movement disorders.

The North America organization includes two offices (in New Jersey and California) that focus on drug discovery, product development, and commercialization.


Together, we work as a close-knit team to understand clinical needs and advance innovations that can have a profound impact on patient lives.



As a patient centric organization that strives to deliver innovative medicines to meet unmet needs, we feel that it is critical to follow the safety guidelines defined by CDC and OSHA. We believe the COVID-19 vaccine is the best way to manage COVID risk to you, your colleagues, your family and our society. With that in mind, we are taking the essential step to ensure the safety of our employees during this health crisis by requiring all US employees, temporary workers, agency employees and independent contractors to be fully vaccinated against COVID-19, where allowed by state or local law and where vaccine supply is readily available. In accordance with applicable law, individuals may seek an accommodation for medical or disability-related conditions or sincerely held religious beliefs.

Job Summary:
The Executive Administrator, Canada operations performs and oversees all administrative related services for Country General Manager, Canada, and staff. Position requires broad knowledge of corporate operations and policy. A high level of administrative and coordinator support and advanced computer technology experience is required. The Executive Administrator, Canada Operations must operate with discretion and great latitude for independent judgment and initiative.

Reports to:
General Manager, Canada

Key Responsibilities:

  • Provide general administrative support and organizational skills to the Canada, Country General Manager & Key Canadian staff members (as needed).
  • Responsible for the planning and coordination of meetings (onsite offsite) involving staff: schedule meetings, reserve conference rooms, preparation and distribution of meeting materials, coordinate audio visual equipment, and food needs; prepare and format documents into final form.
  • Effectively utilize travel and meeting policies and procedures to complete all aspects of travel: coordinate all aspects of team travel arrangements (domestic and international) and prepare travel itineraries; monitor and process travel or other expense reimbursement in a timely manner; and maintain calendar and monitor crucial due dates as required.
  • Comply with policies and procedures and manage project timelines to ensure ontime performance.
  • Draft and/or proofread documents and presentations as needed utilizing a strong command of proper business writing and grammar.
  • Management of vendor contract system (QuickBase) and procurement system (STELLA ERP).
  • Support product material reviews through PRC and MRC (Veeva PromoMats)
  • Attend required meetings, prepare and maintain meeting notes.
  • Manage data and prepare presentations as needed.
  • Manage documents effectively from and to various software programs (e.g., Excel) demonstrating a comfort level with various technologies and quickly learn technologies as necessary.
  • Maintain integrity of electronic document structure for the departments.
  • Manage payments/invoices from outside vendors.
  • Suggest and drive improvement processes when applicable.

Job requirements:

  • High school diploma or equivalent. Twoyear degree in business administration; college graduate preferred.
  • Minimum eight (8) years administrative experience, preferably in the Life Sciences industry, working as executive support with increasing responsibility.
  • Strong skill level with Microsoft Office suite (Word, PowerPoint, and Excel) including strong experience with Microsoft Outlook and calendaring for multiple team members.
  • Highly motivated and great attention to detail.
  • Strong endurance to work under tight timelines and complex/changing situations.
  • Excellent written and oral communication skills.
  • Broad level of interpersonal skills and flexibility.
  • Excellent problemsolving skills.
  • Must have the ability to handle sensitive and confidential situations.
  • A professional appearance and telephone manner is essential. Cultural sensitivity and ability to develop consensus within a multinational organization.

Additional Details:

  • This role may require up to 5% domestic (CDN) and international travel (US) as needed.
  • Remote / hybrid work environment
KKNA and all of its employees have an obligation to act in accordance with the law and with integrity in all our operations and interactions

It is the policy of Kyowa Kirin North America, Inc. to provide equal employment opportunity to all qualified persons without regard to race, religion, creed, color, pregn

  • Executive Administrator, Canada

    2 weeks ago

    Toronto, Ontario, Canada Kyowa Kirin North America Full time

    Kyowa Kirin is a fast growing global specialty pharmaceutical company that applies state-of-the-art biotechnologies to discover and deliver novel medicines in four areas of unmet need: oncology, nephrology, immunology and CNS/movement disorders. The North America organization focuses on drug discovery, product development, and commercialization. Together, we...

  • Rmhc - Executive Administration Specialist

    2 weeks ago

    Toronto, Ontario, Canada McDonald's Canada Full time

    Company DescriptionAt McDonald's, we are committed to being the best, and that starts with finding the best people. We have built a team of extraordinary people from around the world. We are problem solvers, risk takers, innovators, and thought leaders that take our work seriously, but have fun doing it. We challenge ourselves to get smarter and sharper...

  • Office Administrator/Executive Support

    1 month ago

    Toronto, Ontario, Canada GOLDBECK SOLAR Canada Corp. Full time

    GOLDBECK SOLAR Canada Corp. - Office Administrator/Executive SupportGOLDBECK SOLAR Canada Corp. is a leading company in providing turnkey solar solutions for ground-mounted utility-scale PV power plants. We are a team of dedicated professionals working globally to develop, plan, build, operate, and finance photovoltaic systems. Our goal is to shape the...

  • Office Administrator/Executive Support

    4 weeks ago

    Toronto, Ontario, Canada GOLDBECK SOLAR Canada Corp. Full time

    GOLDBECK SOLAR Canada Corp. - Office Administrator/Executive SupportGOLDBECK SOLAR Canada Corp. is a leading company in providing turnkey solar solutions for ground-mounted utility-scale PV power plants. We are a team of dedicated professionals working globally to develop, plan, build, operate, and finance photovoltaic systems. Our goal is to shape the...

  • Executive Administrative Assistant to Svp

    2 weeks ago

    Toronto, Ontario, Canada Royal Bank of Canada Full time

    Come Work with UsAt RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose.Whether you're helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work that...

  • Office Administrator/executive Support

    2 weeks ago

    Toronto, Ontario, Canada GOLDBECK SOLAR Canada Corp. Full time

    Join GOLDBECK SOLAR Canada Corp., a key player in turnkey solar solutions for ground-mounted utility-scale PV power plants. With our team of dedicated employees, we develop, plan, build, operate, and finance photovoltaic systems globally. Our approach combines tailored solutions with a standardized methodology. Originating in Germany, GOLDBECK SOLAR has its...

  • Executive Administrative Assistant

    2 weeks ago

    Toronto, Ontario, Canada Medavie Blue Cross Full time

    For more than 75 years, Medavie Blue Cross has been a prominent health and wellness partner across Canada. As a not-for-profit organization, we invest in communities to help tackle important healthcare challenges in the country. Recognized as one of Canada's Most Admired Corporate Cultures and Canada's Top 100 Employers, we strive to create a positive...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada McCann Canada Full time

    The RoleMcCann has an immediate need for an Executive Assistant. The incumbent will work closely with and provide excellent administrative support to the Chief Creative Officer & Chief Strategy Officer. This role is an integral part of the organization. A successful candidate will be results oriented, confident and have a demonstrated ability to effectively...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada McCann Canada Full time

    The RoleMcCann has an immediate need for an Executive Assistant. The incumbent will work closely with and provide excellent administrative support to the Chief Creative Officer & Chief Strategy Officer. This role is an integral part of the organization. A successful candidate will be results oriented, confident and have a demonstrated ability to effectively...

  • Manager, Strategic Planning and Execution

    2 weeks ago

    Toronto, Ontario, Canada Logic Executive Search & Workplace Solutions Full time

    About Us:Logic Executive Search & Workplace Solutions is proud to partner with GreenShield Canada in the recruitment of a Manager, Strategic Planning and ExecutionThe Opportunity:The Manager, Strategic Planning and Execution will lead company-wide initiatives and develop strategies to drive growth and achieve business objectives. The role involves conducting...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada BFL CANADA Full time

    We offer more than a job, we offer a career We support our employees to shape their careers by encouraging continuing education and investing in training and development. We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding. We inspire people to do...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada Food For The Hungry Canada Full time $60,000 - $70,000

    EXECUTIVE ASSISTANT & OFFICE COORDINATOR Food for the Hungry is a Christian non-profit organization focused on ending poverty—one community at a time. We're looking for an experienced full-time administrative professional to join our passionate and dedicated team committed to ending poverty on a global level. Bring your professional administrative skills...

  • Executive Administrative Assistant

    2 weeks ago

    Toronto, Ontario, Canada Medavie Blue Cross Full time

    Medavie Blue Cross: Join Our Team as an Executive Administrative Assistant!Are you ready to be part of a team that is dedicated to improving the wellbeing of Canadians? Medavie Blue Cross is seeking an Executive Administrative Assistant to provide confidential support to the VP IT team and their leadership. Join us in our mission to address Canada's most...

  • Manager, Strategic Planning and Execution

    2 weeks ago

    Toronto, Ontario, Canada Logic Executive Search & Workplace Solutions Full time

    About Us: Logic Executive Search & Workplace Solutions is proud to partner with GreenShield Canada in the recruitment of a Manager, Strategic Planning and Execution. The Opportunity: The Manager, Strategic Planning and Execution will lead company-wide initiatives and develop strategies to drive growth and achieve business objectives. The role involves...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada CB Canada Full time

    Ref ID: Classification: Executive AssistantCompensation: $25.00 to $32.00 hourlyThis Executive Assistant position at a growing, dynamic firm in the Healthcare/NHS industry is for professional, highly-skilled candidates. You might be right for this Executive Assistant role, if you feel you can maintain various administrative duties for executive management....

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada Dragados Canada Inc. Full time

    Dragados Canada, Inc., the Canadian construction arm of the ACS Group (one of the world's largest international construction and engineering companies), is seeking a talented and experienced Executive Assistant to join its dynamic and energetic team.Dragados Canada was established in 2008 and has grown steadily into an industry-leader in Canada, with offices...

  • Execute Administrator

    2 weeks ago

    Toronto, Ontario, Canada Visionary Education Technology Holdings Group Inc. Full time

    Job descriptionAbout Us:About us:Deeply rooted in the rich educational resources of Canada, Visionary Education Technology Holdings Group Inc. (VEDU) provides high-quality education and related services to its customers across the globe. Since it was founded in 2013, VEDU has educated tens of thousands of students, helping them build a solid academic...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada SEPHORA CANADA Full time

    Poste Executive Assistant Profil Job Type: Full Time Function: Merchandising Working Model: Hybrid - 4 days in office At Sephora Canada, we're passionate about finding and sharing beauty in the world. Our constant innovation, our ability to see and lead trends, and our focus on providing an outstanding customer experience make us the most-loved beauty...

  • Banking Sales Manager Canada

    2 weeks ago

    Toronto, Ontario, Canada Microsoft Canada Full time

    OverviewMicrosoft is on a mission to empower every person and every organization on the planet to achieve more. Our culture is centered on embracing a growth mindset, a theme of inspiring excellence, and encouraging teams and leaders to bring their best each day. In doing so, we create life-changing innovations that impact billions of lives around the world....

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada McCain Foods (Canada) Full time

    Position Title:Executive AssistantPosition Type: Regular - Full-TimeRequisition ID: 20262We know the importance that food plays in people's lives - the power it has to bring people, families, and communities together. Our purpose is to bring enjoyment to people's lives through great-tasting food, in a way that reflects our values.The Executive Assistant,...