Executive Assistant

2 weeks ago

Toronto, Ontario, Canada SEPHORA CANADA Full time

Poste

Executive Assistant Profil Job Type: Full Time Function: Merchandising Working Model: Hybrid - 4 days in office At Sephora Canada, we're passionate about finding and sharing beauty in the world. Our constant innovation, our ability to see and lead trends, and our focus on providing an outstanding customer experience make us the most-loved beauty community and top of mind for every Canadian. We find beauty in our communities, in our differences, our experiences, and in the spirit of our employees. ABOUT THE ROLE: Join our team as an Executive Assistant, where you'll play a pivotal role in supporting the Senior Vice President and Vice President of Merchandising. As an integral member of our team, you'll be at the heart of our operations, providing unparalleled administrative and project assistance to our executives. This is not just a job; it's an opportunity to work closely with top-tier leadership, contribute to high-impact projects, and be part of a vibrant environment where your talents will shine. WHAT YOU'LL DO:
  • Handle confidential, urgent departmental matters as directed
  • Manage daily calendars including scheduling of meetings, appointments, and team meetings
  • Book all travel arrangements (local, national, and international when applicable) and manage expenses reporting
  • Act as a liaison between the VPs and internal/external partners, including senior leadership and brand partners
  • Provide a high level of administrative support ensuring quality service and professionalism at every interaction
  • Manage efficiently in a multi-tasked environment and ensure deadlines are met
  • Follow up and act as a liaison with various individuals both internally and externally, at all levels of the organization, including brand partners
  • Use professional judgment to screen, prioritize and determine actions for incoming calls and inquiries
  • Organize data, update reports and presentation material
  • Supports in organizing team events, meetings, and trainings
  • Support with brand events coordination as needed
  • Collect and track data, research information, sort and distribute mail, balance and process expense reports, schedule and organize meetings, and perform other administrative assignments as required
WHAT YOU'LL BRING:
  • 5+ years of administrative experience, supporting at the executive level
  • Passion for the beauty industry and the world of merchandising
  • Strong organizational and multitasking skills
  • High degree of initiative, ability to work independently and with the team
  • Able to handle sensitive and confidential matters with discretion
  • Resourceful and creative problem solver
  • High level of accuracy, able to detect inconsistencies and errors
  • Strong interpersonal and communication skills- professional, discreet, personable and client service driven
  • Experience working directly with Brand Partners considered an asset
  • Flexible with working hours and working overtime when required
  • Demonstrated ability to work in a fast-paced environment and manage multiple priorities
  • Proficient in MS Applications (Word, Excel, PowerPoint, Outlook)
  • Minimum high school diploma, college/university degree preferred
#FSCHIRING WHY YOU'LL LOVE WORKING HERE :
  • You'll be part of a unique culture and family of passionate and inspiring individuals.
  • You'll work alongside the best talent in the industry - people you'll be proud to work with.
  • You'll have access to the global community of luxury group LVMH (Louis Vuitton Moët Hennessy) for endless career opportunities.
  • You'll have the opportunity to support causes through our Gift of Giving Program (matched donations through Benevity), donations of funds for volunteer time and offering and much more.
  • Benefits you can mix and match, depending on your needs.
  • Employee Assistance Program services for those times you need extra support.
  • Access to our Well- program to support your mental, financial, physical, and social well-being
  • Holidays, time off, Summer Friday hours and flexibility to support work-life balance.
  • And of course, there's our incredible swag - free product gifts throughout the year and tons of discounts with our brand partners.
Sephora Canada strongly believes in equal opportunity when it comes to employment and advancement. Our goal is to be inclusive, diverse, and representative of the communities where we work while creating an environment where every person can belong, grow, and build a beautiful career. This commitment applies to all candidates and employees regardless of race, ethnicity, citizenship, creed, place of origin, religion, sex, gender identity, gender expression, sexual orientation, family status, marital status, disability, age, and/or any other diversity dimensions. Requests for accommodation due to a disability (visible or otherwise), other protected characteristics or other reasonable circumstances can be made at any stage of the recruitment process and during employment by contacting our People team. #J-18808-Ljbffr

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