Database Coordinator: Family Well-being Program

2 weeks ago

Ottawa, Ontario, Canada Inuuqatigiit Centre for Inuit Children, Youth and Families Full time

_Inuuqatigiit Centre for Inuit Children, Youth & Families is a multi service non-profit organization serving Inuit children, youth, and their families, dedicated to providing cultural, educational, and support services in a caring, respectful, and collaborative environment that fosters strong and proud Inuit children and families.

_

***Under the supervision of the Manager of Family Well-Being, the Database Coordinator ensures the optimal use of the data management system by Inuuqatigiit Centre staff, maintains and analyzes data, develops reports for management, creates and adapts all aspects of the database program, trains staff on the use of the database, and oversees agency communications to promote programing and services.

KEY DUTIES AND RESPONSIBILITIES

  • Develop a detailed understanding of both the front and back ends of the data management system (currently the Penelope system developed by Athena Software)
  • Develop new content within the case management system.
  • Edit existing documents where required.
  • Assist users to input documentation.
  • Analyse and clean datasets extracted from the case management system.
  • Perform quantitative data analysis of program outputs
  • Produce accurate reports for a range of audiences both internal and external, regular and ad hoc.
  • Contribute to optimisation of data and reporting systems on an ongoing basis
  • Identify and advise on any data and/or reporting system issues that arise.
  • Assume responsibility for optimal recording and archiving of data and analysis.
  • Develop tools and resources to be shared with users to support their understanding and use of the case management system.
  • Request a ticket with database support services to resolve issues pertaining to the database system and communicate the concerns and possible solutions with support staff.
  • Train Inuuqatigiit Centre staff on use of the agency data management and reporting tools
  • Keep up to date on latest system updates for the most effective program delivery, evaluation and reporting.
  • Assist the Manager of Family Well-Being with other documents, projects and tasks, as relevant to skills.

ACCOUNTABILITY

  • Accountable for the effective and efficient use and implementation of the data management system throughout Inuuqatigiit Centre
  • Accountable for developing timely reports to help Inuuqatigiit Centre meet deliverables identified in funding agreements.
  • Accountable for timely creation of agency communications for distribution to promote Inuuqatigiit Centre activities and community engagement.

ENVIRONMENTAL FACTORS

  • Adhere to all deadlines e.g., funder reports, proposal submissions.
  • Demonstrate stress resistance and stamina.
  • Physical ability to access three storey building.
  • Work regular and consistent weekly hours of work.
  • Additional hours on occasion to meet deadlines and ensure delivery of highquality services.
  • Ensure personal safety precautions are observed at all times.
  • Knowledge of Inuit culture and community is desirable.

SKILLS AND KNOWLEDGE

  • Fluency in Inuktitut would be an asset.
  • Ability to communicate effectively orally and in writing.
  • Ability to operate computer systems and relevant software.
  • Effective leadership skills
  • Ability to work in a collaborative team environment.
  • Ability to function effectively in a high stress, high noise environment.
  • Flexibility
  • Enthusiasm and commitment
  • Minimum 2 years postsecondary education in related field
  • Minimum 2 years' experience in database management and training
  • Experience working with Inuit or Aboriginal communities is desirable

QUALIFICATIONS & REQUIREMENTS

  • Inuit descent preferred
  • Strong knowledge of Inuit culture and community
  • Written and spoken fluency in Inuktitut an asset
  • Knowledge of the needs of Inuit children and families
  • Experience working with Inuit or Indigenous communities preferred
  • Ability to communicate effectively orally and in writing in English
  • Current Police Record check
  • Vulnerable Sector Check required in keeping with Inuuqatigiit Personnel Policies & Procedures
  • Medical certification of good health and fitness to work
  • Proof of COVID19 vaccine (Dose 1 & 2) and booster shot
  • TB Test if applicable and other immunizations up to date
  • CPR / First Aid Certification (or willingness to become certified)

Job Types:
Full-time, Permanent, Fixed term contract

Benefits:

  • Casual dress
  • Company events
  • Company pension
  • Extended health care
  • Onsite parking
  • RRSP match

Schedule:

  • 8 hour shift
  • Monday to Friday

Ability to commute/relocate:

  • Ottawa, ON: reliably commute or plan to relocate before starting work (preferred)

Work Location:
One location

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