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Student Engagement and Program Coordinator

3 months ago

Ottawa, Ontario, Canada Carleton University Full time
Duties and Responsibilities:


Reporting to the Manager, Administrative Services, the Student Engagement and Program Coordinator plays a central role in ensuring the smooth operation of student- and program-related processes and initiatives in the Faculty of Science.


The position coordinates and provides comprehensive administrative support for all graduate and undergraduate academic processes, activities, and initiatives, including academic integrity, student awards, and recruitment/retention and wellness initiatives.


The Student Engagement and Program Coordinator coordinates processes for curricular modifications across both graduate and undergraduate programs within the Faculty of Science.

In addition, the Student Engagement and Program Coordinator actively supports the coordination and administration of meetings for the Science Faculty Board and the Science Committee of Academic Planning (SCAP) at both undergraduate and graduate levels.


In these areas, the Student Engagement and Program Coordinator ensures consistent and ongoing support for the Dean and the Dean's delegates, most typically the Associate Dean (Undergraduate Affairs), the Associate Dean (Graduate Affairs), and the Associate Dean (Student Recruitment, Wellness, and Success).


As a front-of-office position, the Administrator shares responsibility for addressing in-person and email inquiries, responding to them promptly, and redirecting as appropriate.

Qualifications:

The incumbent must possess the following qualifications:

  • General knowledge of university structure and its services.
  • Flexibility regarding work time.
  • Advanced computer skills.
  • Expertise in Microsoft Word, Excel, PowerPoint, Access, BANNER, and FAST.
  • Excellent organizational skills.
  • Ability to adhere to deadlines effectively with limited supervision.
  • Ability to establish priorities.
  • Thorough knowledge of University and administrative policies.
  • Ability to define and resolve problems.
  • Ability to meet and deal with people at a senior level.
  • Ability to handle confidential information.
  • High level of professional maturity with proven procedural and administrative skills.
  • Excellent English communication skills (written and oral).
  • Word processing and research skills.
  • Ability to effectively take notes and prepare minutes of meetings.
  • Proficiency in spreadsheet and database programs.
  • Demonstrated excellence in preparing presentations.
Education and Experience:
The above is normally acquired through the completion of:

  • Completion of a University undergraduate degree.
  • Five years of administrative experience, preferably in a postsecondary environment with experience at a progressive senior secretarial/administrative level.
HR Note:

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications.

Please note that applicants may be required to complete an employment test as part of the selection process for this position.

Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements.

Arrangements will be made to accommodate your request in a timely manner.

Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength.

We welcome those who would contribute to the further diversification of our University including, but not limited to:

women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.