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Office Administrative Assistant

3 months ago

Brampton, Ontario, Canada EAST WEST INTERNATIONAL FORWARDER INC. Full time

Work Term:
Permanent

  • Work Language: English
  • Hours: 30 to 40 hours per week
  • Education: Secondary (high) school graduation certificate
  • Experience: Experience an asset

Work setting:

  • Transportation company

Tasks:

  • Arrange and coordinate seminars, conferences, etc.
  • Supervise other workers
  • Train other workers
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Train, direct and motivate staff
  • Supervise office and volunteer staff
  • Respond to employee questions and complaints
  • Recruit and hire workers and carry out related staffing actions
  • Recruit and hire staff
  • Plan, develop and implement recruitment strategies
  • Plan and control budget and expenditures
  • Perform basic bookkeeping tasks
  • Oversee the preparation of reports
  • Oversee development of communication strategies
  • Oversee the classification and rating of occupations
  • Negotiate collective agreements on behalf of employers or workers
  • Manage contracts
  • Manage training and development strategies
  • Maintain and manage digital database
  • Establish and implement policies and procedures
  • Consult with clients after sale to provide ongoing support
  • Conduct performance reviews
  • Conduct research
  • Assign, coordinate and review projects and programs
  • Organize and administer staff consultation and grievance procedures
  • Perform data entry
  • Oversee payroll administration
  • Provide customer service
  • Liaise with management, union officials and HR consultants
  • Advise senior management
  • Oversee the analysis of employee data and information
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Plan, organize, direct, control and evaluate daily operations

Area of work experience:

  • Occupational health and safety