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Executive Assistant

3 months ago

Toronto, Ontario, Canada Appficiency Inc. Full time
Making waves and creating the new industry benchmarks in the ERP Software is what Appficiency stands for.

As an Oracle NetSuite Alliance Partner awarded as industry leader in both construction and manufacturing and as a top 10 Alliance Partner, we go to work each day solving the hardest industry problems and sharing these news-worthy achievements to set a higher bar for the software industry.

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The Value
Appficiency understands that people are our greatest strength. We always put our talented people first and invest heavily in seeking diverse backgrounds. We then challenge them with the best opportunities to learn, innovate and lead, more than they could elsewhere. We combine advice with action to develop experts that are knowledgeable and passionate about what they do.

Appficiency is committed to developing a culture built on integrity, collaboration and growth, and is proud to be an equal opportunity employer.

In addition, as part of our growing global network, there are opportunities to work with international teams and clients, or even help lead our global expansion.


The Grind


We have been recognized for being the best at what we do, but we are working smart to do even better and that all starts with you.

We are a rapidly growing company at the interchange of business and technology which requires entrepreneurial tenacity, motivation to learn, and enterprise building initiative.


No matter your role, you will be an integral member of the team, focusing on engagements of varying sizes and across diverse industries.

In our progressive environment, the projects you work on will drive your learning and accelerate your business acumen and technical expertise.


The Talent

The Commitment:

  • A detailoriented selfstarter with prior experience in the IT services industry or with a technology team
  • Manage the executives calendar by scheduling and coordinating appointments, meetings, conferences, and travel arrangements. Prioritize appointments based on urgency and importance.
  • Organize and facilitate meetings, including preparing agendas, gathering relevant materials, and recording meeting minutes. Follow up on action items to ensure timely completion.
  • Arrange domestic and international travel for the executive, including booking flights, accommodations, transportation, and creating itineraries.
  • Organize and support company events, conferences, and other executiverelated functions.
  • Assist in preparing reports, presentations, and other documents for internal and external distribution. Ensure accuracy and professionalism in all materials.
  • Handle sensitive and confidential information with utmost discretion, maintaining a high level of professionalism and trustworthiness.
  • Build and maintain positive working relationships with other team members, stakeholders, clients, and external partners. Serve as a point of contact for inquiries related to the executive's office.
  • Assist the executive in managing priorities and deadlines, ensuring that important tasks are completed on time
  • Conduct research on various topics to provide valuable insights and support decisionmaking processes.

The Essentials:

  • Proven experience as an Executive Assistant or in a similar administrative role supporting highlevel executives.
  • Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
  • Strong communication skills, both written and verbal, with the ability to interact professionally with diverse stakeholders.
  • Discretion and professionalism in handling sensitive information and maintaining confidentiality.
  • Proficiency in office software such as Gsuite, Microsoft Office (Word, Excel, PowerPoint, Outlook) and collaboration tools.
  • Problemsolving skills and the ability to proactively address challenges.
  • Detailoriented and proactive in anticipating the needs of the executive.
  • Flexibility and adaptability in a fastpaced and dynamic work environment.
  • A team player capable of cultivating productive working relationships across the firm
  • Resourceful, cando attitude, strong work ethic, and a team player mentality.
  • Amenable to work on Hybrid work set up.

The Add-Ons:

  • We are a global company, so international experience is a plus
  • Bachelor's degree in arts/ business, or equivalent work experience
  • Thrives in an ambiguous environment where personal drive and judgement need to be exercised daily
  • Bonus points: enjoys hard work and harder play
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