Intermediate Reporting Coordinator

2 weeks ago

Toronto, Ontario, Canada Jacobs Full time

Our People & Places Solutions business - reinforces our drive to improve the lives of people everywhere and epitomizes the "why" of what we do - the tremendous positive impact and value our solutions bring to our communities and society as a whole.

From facilities delivering life-saving therapies and ensuring clean water to enabling the connection of people through all modes of transportation and providing access to technology - we're integrating a multitude of these solution elements to build the smart environments of tomorrow.

_

  • Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed today and into tomorrow._

Your Impact:

We are looking for an Intermediate Program Delivery / Reporting Coordinator to join our Toronto Transit and Rail team.

We are seeking someone who will be excited to help us deliver one of the largest Transit / Rail infrastructure programs in Canadian history.

You will be an important part of a $90B Program Portfolio that, once completed, will improve the quality of life for millions of GTHA citizens.

The Intermediate Program Delivery / Reporting Coordinator will focus initially on completing close-out reports for applicable projects.

The coordinator's primary responsibility is to ensure the compilation and preparation of close-out reports, summarizing key aspects and outcomes of the project or program.

This will include project's achievements, challenges, lessons learned, and recommendations for future projects:

Compiling information from various sources, analyzing data, and presenting it clearly and concisely, verifying the information, cross-checking data, and ensuring that the report aligns with the project's objectives and deliverables.

This role will be crucial in ensuring the project's or program's smooth completion and closure.

Here's What You'll Need:

  • Document management: Collecting, organizing, and reviewing all relevant project documentation, including progress reports, financial records, contracts, and other projectrelated information. Ensuring that all documents are complete, accurate, and up to date is essential.
  • Closeout report preparation: Preparing comprehensive closeout reports that summarize the project's achievements, challenges, lessons learned, and recommendations for future projects. Compiling information from various sources, analyzing data, and presenting it clearly and concisely.
  • Quality assurance: Ensuring quality and accuracy of the closeout reports. This involves verifying the information, crosschecking data, and ensuring that the report aligns with the project's objectives and deliverables.
  • Collaboration and coordination: Collaborating with project managers, team members, and stakeholders to gather the necessary information and insights for the closeout reports. Coordinating with different departments or teams to obtain their contributions and perspectives.
  • Timely submission: Meeting deadlines is important in this role. Ensuring that closeout reports are completed and submitted on time, adhering to specific requirements or guidelines set by the organization or project stakeholders.
  • Lessons learned and recommendations: Identifying and documenting lessons learned throughout the project's lifecycle and providing recommendations based on these insights to improve future project management processes or practices.
  • Continuous improvement: Contributing to the continuous improvement of project management practices by identifying areas of improvement, suggesting process enhancements, and sharing best practices with the project team.

You'll also need:

  • A minimum of 5 years of relevant experience.
  • Applicable degree in Construction Management or equivalent is desired.
  • Demonstrable knowledge of Project Management.
  • Experience in Transit / Rail and large multifaceted capital projects are a plus.
  • Ability to work in a fast paced, client facing environment.
  • Ability to communicate with a range of stakeholders both Internal and External.
  • Proficient user of Microsoft Office tools.
  • At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, missioncritical outcomes, operational advancement, scientific discovery and cuttingedge manufacturing, turning abstract ideas into realities that transform the world for good. With $13 billion in revenue and a talent force of more than 55,000, Jacobs provides a full spectrum of professional services including consulting, technical, scientific and project delivery for the government and private sector._

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