Payroll Program Assistant 2

2 weeks ago

Toronto, Ontario, Canada City of Toronto Full time

Job ID: 32362

Job Category:
Finance, Accounting & Purchasing

Division & Section:
Policy, Planning, Finance & Admin, PPF&A Program Support

Work Location:55 John Street, Toronto

Job Type & Duration:
Full-time, Permanent Vacancy

Hourly Rate:
$ $35.83

Shift Information:
Monday to Friday, 35 hours per week per week

Affiliation:
L79 Full-time

Number of Positions Open: 1

Posting Period: 18-Jan-2023 to 01-Feb-2023

Under the direction of the Manager, Administrative Services, Program Support and reporting to the Supervisor, Administrative Services, the Payroll Program Assistant 2 will perform a variety of payroll, clerical and administrative functions, supporting Infrastructure & Development Services (IDS) Divisions:

Major Responsibilities:

  • Receives attendance reporting information and prepares/processes payroll information.
  • Coordinates and inputs daily timesheets and electronic uploads of time & attendance into corporate computerized payroll/absentee system in regards to departmental cost centre changes, functional area codes, attendance, WSIB, lieu time, overtime, acting pay, service pay, kilometres, parking expenses, reimbursement for meal allowances, medical notes etc.
  • Prepares and processes personnel documentation for employees, rehires and layoffs, i.e. alternate rates, hiring and termination documents, leave of absence requests, increment letters, temporary assignment requests, etc. utilizing corporate/internal electronic systems (i.e. SuccessFactors) and paper copy forms
  • Prepares, maintains and monitors attendance records for salaried and biweekly employees. Calculates, verifies and corrects entitlement for vacation, lieu and sick bank credits, etc.
  • Prepares summary sheets on outstanding sick claims and doctor's certification.
  • Identifies, verifies and makes arrangements for cancelled/replacement cheques.
  • Responds to enquiries regarding collective agreements, corporate policies, and payroll and personnel matters. Verifies, tracks and resolves payroll matters.
  • Prepares and analyzes monthly, annual and ad hoc reports on position status and on employee/organizational unit/cost centre regarding salary status, alternate rates, increments, sick bank/vacation/overtime/lieu time balances and attendance management information and travel expenses.
  • Receives payroll and human resources documentation/monitors electronic reports to support Payroll transactions. Prepares documents and files pertaining to the updating of payroll records in accordance with corporate records management policies and retention schedules. Maintains payroll/personnel records (paper copy and electronic) and files for audit purposes.
  • Liaises with other departments, divisions, sections and outside agencies.
  • Reviews and audits integrity reports relating to electronic upload of time and attendance in SAP, follows up with divisional clients and processes amendments were applicable.
  • Performs daily audit and verifies input for accuracy.
  • Participate in divisional, Service Area and corporate related initiatives and special projects, including payroll (eTime, eScheduling) and HR (SF) modernization and transformation.

Key Qualifications:

Your

must describe

your

qualifications as they

relate

to:

  • Considerable clerical/administrative experience some of which must relate specifically to the payroll function and/or an equivalent combination of relevant post
- secondary education in the fields of public administration, payroll, accounting, human resources management and clerical/administrative/payroll experience.

  • Considerable experience in the preparation and formatting of complex reports, charts, graphs and statistical data using office systems including Microsoft Office Suite (e.g. Word, Excel, Powerpoint).
  • Experience using corporate payroll systems (e.g. SAP) and reporting software (e.g. SAP, Document Direct).

You must also have:

  • Strong analytical and problem solving skills.
  • Ability to exercise independent judgement and discretion in dealing with confidential operational matters and information (i.e. rates of pay, employee absences or other sensitive human resources information).
  • Ability to work independently and carry out instructions with mínimal supervision.
  • Fundamental business mathematics skills and knowledge of general statistical techniques, or of accounting procedures.
  • Ability to set up and maintain manual and computerized filing systems.
  • Knowledge of collective agreements, corporate payroll and human resources policies, procedures, practices and related legislation.
  • Ability to meet tight deadlines in a high volume environment.
  • Excellent customer service and interpersonal skills and the ability to communicate effectively both orally and in writing, with all levels of staff, the public and other divisions.
  • Ability to work with attention to detail and accuracy needed for payroll and attendance reporting and main

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