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Payroll Program Assistant 1
4 months ago
Job ID: 46369
Job Category:
Finance, Accounting & Purchasing
Division & Section:
Seniors Services & Long Term Care, LTC Strategic Workforce & Planning
Work Location:
Union Station, 66 Front Street W
Job Type & Duration:
Full-time, Permanent Vacancy
Hourly Rate:
$ $40.65
Shift Information:
Monday to Friday, 35 hours per week
Affiliation:
L79 Full-time
Number of Positions Open: 1
Posting Period: 25-Apr-2024 to 09-May-2024
Job Summary:
Under the direction of the Manager Workforce Planning & Development, the PPA1 in the Seniors Services and Long-Term Care Division will provide leadership, direction, and coordination of the work of divisional staff involved in the payroll and time-keeping duties.
Major Responsibilities:
- Directs and coordinates activities related to both manual entry and electronic uploads of payroll into SAP and SuccessFactors, in line with information divisional scheduling systems, records management, etc.
- Provides interpretation of collective agreements, departmental procedures, and regulations.
- Runs reports as needed (i.e. from Quatro, SAP and SuccessFactors)
- Coordinates and leads all staff support functions as related to payroll and timekeeping duties.
- Updates, maintains, and monitors the SAP and SuccessFactors Complement Management systems.
- Monitors manual and electronic payroll transactions/events on the SAP, SuccessFactors and Quatro systems and ensures that they are accurately reflected on the division's payroll and complement management systems.
- Monitors and verifies reconciliation reports regarding absenteeism, sick, vacation and lieu banks.
- Responds to inquiries from managers and employees regarding payroll policies and procedures. Answers enquiries from employees regarding payroll matters.
- Prepares, coordinates, and maintains information related to budget administration, purchase orders, materials and supplies and provide related support as required.
- Conducts surveys, contacts other units, and retrieves background information.
- Liaises with Manager Workforce Planning & Development, divisional management, corporate People & Equity Division(P&E), Pension Payroll & Employee Benefits Division (PPEB), and Technology Services Division (TSD) to resolve issues and process transactions.
- Composes and prepares correspondence as required.
Key Qualifications:
- Extensive experience in payroll/administration in a large (union or nonunion) environment.
- Considerable experience using MS Outlook and M365 (i.e. Word, Excel, PowerPoint) to format and manipulate complex reports, pivot tables, spreadsheets, correspondence and extract data summaries.
- Experience providing direction and/or training staff.
You must also have:
- Ability to meet tight deadlines in a highvolume environment.
- Exceptional analytical and problemsolving skills.
- Ability to work independently with mínimal supervision.
- Ability to function effectively as part of a team and be responsive to Homes in a professional manner.
- Ability to prepare and maintain accurate and detailed records and reports, as well as the ability to set up and maintain both manual and computerized filing systems.
- Ability to exercise judgement and discretion in dealing with confidential matters.
- Ability to follow directions promptly and accurately with attention to detail.
- Possess excellent interpersonal skills with the ability to develop and maintain productive working relationships with corporate human resources, corporate payroll, clients, and employees.
- Ability to communicate clearly and accurately both verbally and in writing, with all levels of management, staff, and other divisions.
- Knowledge of Employment Standards, Canada Pension Plan, Revenue Canada regulations, Employment Insurance and WSIB legislation, as it applies to the corporate payroll system.
- Ability to travel to LTC Homes as required.
NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:
Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve.
**Accommodation
