HR Assistant/ Payroll

1 week ago

Toronto, Ontario, Canada broadgrain commodities Full time
BroadGrain Commodities Inc. ("BroadGrain") is a fast-growing global company trading and transporting grains, cereals, oilseeds, corn and by-products.

We use our expertise and experience in logistics, sourcing and distribution to connect our customers to global markets while providing excellence in customer service.

Today, BroadGrain enjoys over $600 million in annual revenue and handles over 1.5 million tonnes of grain each year in our international and domestic businesses.


  • Prepare and administer biweekly payroll for salary and hourly employees, which includes but is not limited to payroll backup, audit reports and responding to inquiries
  • Addressing any concerns or questions about pay discrepancies and follow up to address any problems presented
  • Handle payroll and benefits administration including; new hire setup, status changes, termination, benefits processing, ROE, etc.
  • Weekly entry and reconciliation of timesheets
  • Maintain digital employee files and all payroll/benefits documents
  • Independently following up on correspondence, requests and outstanding issues to ensure timely and satisfactory resolution
  • Administration of the benefits program through processing new employee enrolment, employee plan changes and annual updates
  • Administer absence tracking, including providing information and reports to employees and managers
  • Assist with Social Committee
  • Assists with recruitment, including administering documentation for job postings, compiling resumes, scheduling interviews, coordinating declines, process background checks, reference checks and offer letter preparation
  • Assist in coordinating campus recruiting and attending campusrecruiting events
  • Coordinates and directs the onboarding of new employees by preparing the new hire package and other first day items/requirements including seating location, phone numbers, computers and share drive access, etc.
  • Preparation of various HR documentation including transfer letters, HR Change forms, and employment confirmation letters
  • Assist in the development and implementation of health and safety programs, including recordsmanagement and committee meeting minutes; member of the Health & Safety Committee
  • Creates and prepares monthly reports and other HR metric reports, including vacation accrual tracking, payroll allocation, etc.
  • Updates and maintains a current database of all job descriptions and organizational chart
  • Ensures appropriate delegation, followup and resolution of inquiries and requests for information received by the team and all fellow employees as required
  • Assists the team in reviewing priorities, following up on commitments/requests and completing all important tasks
  • Ensures the team has all necessary documents in advance for all meetings, calls and presentations
  • Provides backup coverage to departmental assistants as required
  • Acts as a communication team player on various projects, working closely with managers, business leads and project teams to develop effective integrated communication plans
  • Completes other projects as assigned/ ad hoc duties and projects
Desired Skills and Experience

  • University Degree or equivalent College Diploma in HR or related field (Payroll Certification, etc)
  • Minimum 2 years' experience in with ADP workforce now experience
  • 1 to 2 years of benefit administration experience
  • Knowledge and understanding of various provincial legislation requirements, employment standards and Canada Revenue Agency as it relates to payroll and benefits
  • Superior professionalism, courtesy and friendliness in dealing with people
  • Excellent sense of responsibility and ownership
  • Unquestioned discretion and confidentiality
  • Strong work ethic with the flexibility
  • Able to look ahead to anticipate time crunches or conflicts and develop contingency plans
  • Ability to meet changing priorities in a fastpaced environment, multitask and meet deadlines
  • Able to work independently, juggling numerous tasks and activities, completing them on time with little rework
  • Strong attention to detail; able to avoid errors and omissions
  • Selfdirected, but also a strong team player, with excellent collaborative and communication skills
  • Advanced Microsoft Excel skills required
  • Demonstrate excellent customer service, including efficiency in providing employees with information and requests, strict adherence to confidentiality of information, and a high level of accuracy.
  • Selfdirected, but also a strong team player, with excellent collaborative and communication skills
We offer a competitive compensation package and group RRSP.

If you are interested in progressing with a dynamic company offering career advancement opportunity, please forward your resume outlining salary expectations.


Job Types:
Full-time, Permanent

Benefits:

  • Dental care
  • Extended health care
  • RRSP match
  • Vision care

Schedule:

  • 8 hour shift

Ability to commute/relocate:

  • Toronto, ON M5C1C4: reliably commute

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