Administrative Assistant

1 week ago

PointeClaire, Quebec, Canada Ville de Pointe-Claire Full time

Department mission

In keeping with City Council's directions and policies, to plan, guide, monitor, and optimize the organization's activities, in compliance with laws and regulations, in order to establish effective, respectful relationships between the City and the community.

Responsibilities and goals associated with the position

Reporting to the City Manager, the jobholder is responsible for ensuring the proper functioning of the City Manager's Office, in close collaboration with the City Manager.

The jobholder will be responsible for the following tasks
  • Assist the City Manager in the mission to plan, organize, conduct and control the City's activities and resources.
  • Coordinate and ensure the administrative functioning of the City Manager's Office and, on occasion, the Mayor's Office.
  • Receive, respond to, transfer and ensure follow-up of phone calls, e-mails and postal mail received by the City Manager's Office, based on needs.
  • Coordinate the City Manager's agenda, organize and plan appointments, meetings, transportation as well as telephone and video conferences.
  • In collaboration with the Legal Affairs Department and City Clerk's Office, coordinate the preparation of agendas and notices for administrative meetings and regular and extraordinary City Council meetings.
  • In collaboration with the Mayor's Office, receive requests for information, complaints or requests from Council members and follow-up with municipal departments and citizens, if needed.
  • Represent the City Manager's Office with City's department managers and stakeholders, as well as with representatives of external organizations as needed.
  • Act as the administrative liaison with other city managers' offices and, at the government level, with ministerial offices with which the City is in contact or has interactions.
  • Coordinate meetings and activities of the City's Executive Committee, attend meetings in order to record decisions and recommendations and ensure follow-up.
  • Conduct research, gather and collate information, data and documents from internal or external sources to develop and complete files for the City Manager's Office, or occasionally to support the City's department managers on specific files.
  • Write reports, articles and recommendations to City Council, or draft letters for the City Manager's Office, in collaboration with the City's departments or external professionals or consultants, when required.
  • Keep a constant and close eye on the files and documents of the City Manager's Office to track their progress and completion within deadlines.
  • May be called on to supervise and coordinate the work of one to three employees.
  • Perform any other related tasks.

Requirements

The jobholder must have a diploma of college studies or in a study program deemed relevant. The jobholder must also be proficient in the Microsoft Office suite. Six to nine years' experience in a similar position is required. Excellent knowledge of French and English, both spoken and written, is essential for drafting and presenting complex and highly specialized texts. The jobholder must be able to work well under pressure, and demonstrate adaptability, autonomy, thoroughness and team spirit.

To apply
To apply for this position, go to and click on "Apply now" You must submit your application no later than May 19, 2024.

  • Administrative Assistant

    1 week ago

    Pointe-Claire, Quebec, Canada Mircom Group of Companies Full time

    Administrative AssistantFounded in 1991, the Mircom Group of Companies is North America's largest independent designer, manufacturer and distributor ofintelligent building and life safety solutions. Reaching customers in over 100 countries worldwide, our portfolio includes: fire detection & alarm, communications & security, mass notification, nurse call, and...

  • Administrative Assistant

    1 week ago

    Pointe-Claire, Quebec, Canada Future Electronics Full time

    About the role:The Administrative Assistant's role is to support the Global VP of HR & Learning Development and assist the Human Resources Department as required.How you will make an impact:Report generation and analysis of data related to the business; Support special projects as needed.We're looking for someone with: College Diploma in Administration or...

  • Administrative Assistant

    4 weeks ago

    Pointe-Claire, Quebec, Canada Randstad Canada Full time

    Job Posting: Executive Assistant to the Mayor's OfficeLocation: West IslandContract Duration: [6Months with the possibility of extension]The Mayor's Office of [City/Town Name] is seeking a highly organized, motivated, and professional individual to serve as an Executive Assistant to the Mayor. This is a pivotal role that requires a high level of discretion,...

  • Administrative Assistant

    1 month ago

    Pointe-Claire, Quebec, Canada Randstad Canada Full time

    Job Posting: Executive Assistant to the Mayor's OfficeLocation: West IslandContract Duration: [6Months with the possibility of extension]The Mayor's Office of [City/Town Name] is seeking a highly organized, motivated, and professional individual to serve as an Executive Assistant to the Mayor. This is a pivotal role that requires a high level of discretion,...

  • Administrative Assistant

    1 week ago

    Pointe-Claire, Quebec, Canada Michael de Freitas REMAX Full time

    AboutMichael de Freitas Real Estate BrokerMichael De Freitas has been a real estate broker since 1989. Prior to joining RE/MAX in 1993, was a Real Estate Broker for Montreal Trust and Homelife. Michael sees it as a real honor to have successfully helped many buyers and sellers over the past 34 years with one of the most important transactions of their lives....

  • Administrative Assistant

    1 day ago

    Pointe-Claire, Quebec, Canada Randstad Canada Full time

    We are looking to hire an administrative assistant in Dorval who has a background in accounting who loves there work and loves to be useful, and demonstrates this day after daywhether in person or on the phone, with customers, suppliers, colleagues and visitors.Very meticulous, at ease with a high volume of transactions, comfortable with routine therefore...

  • Bookkeeper / Administrative Assistant

    1 week ago

    Pointe-Claire, Quebec, Canada Knecht Investments Inc. Full time

    Bookkeeper / Administrative AssistantPerform financial administration Perform daytoday bookkeeping in Quickbooks. Preparation of monthly financial reports and reconciliation of accounts ( bank and credit card) Preparation and processing of payroll and other filings (T4, CSST, year end filings) Make payments and deposits (e.g. pay bills, write cheques,...

  • Administrative Assistant

    1 week ago

    Pointe-Claire, Quebec, Canada Corrpro Canada, Inc Full time

    Corrpro Canada recherche un/une Assistant(e) Administrative.Corrpro, une entreprise d'Aegion, est la plus grande entreprise canadienne d'ingénierie de la corrosion, de protection cathodique et de surveillance de la corrosion pour la protection et la préservation des infrastructures. Corrpro fournit des services professionnels de conseil en corrosion et...

  • Administrator and Office Manager Assistant

    1 week ago

    Pointe-Claire, Quebec, Canada Montreal Center for Anxiety and Depression Full time

    Administrator and Office Manager Assistant for Psychology based BusinessSuccessful, Exciting Psychology Clinic currently looking for a full time administrator and office manager assistant with knowledge in accounting.Responsibilities include: filing, record keeping and supporting administrator in a variety of tasks.Benefits:We are a warm, friendly company...

  • Leasing Administrative Assistant

    1 week ago

    Pointe-Claire, Quebec, Canada Realstar Management Full time

    Realstar is a leading residential property management company with over 160 properties across Canada. Our properties are clean, quiet and attract quality residents who will attest to our unique standards of service._Leasing and Administrative Duties_ Encourage appointments or viewings with all prospective resident callers Coordinate rent receipts and the...

  • Receptionist/administration

    1 week ago

    Pointe-Claire, Quebec, Canada Cabinet Gelber Liverman Full time

    Our firm is seeking a highly organized and detail-oriented individual to join our team as a Receptionist/Administrative Assistant. In this role, you will be responsible for providing exceptional customer service, managing front desk operations, and assisting with various administrative tasks. If you have excellent organizational skills and enjoy working in a...

  • Receptionist/administration

    1 week ago

    Pointe-Claire, Quebec, Canada Cabinet Gelber Liverman Full time

    Our firm is seeking a highly organized and detail-oriented individual to join our team as a Receptionist/Administrative Assistant. In this role, you will be responsible for providing exceptional customer service, managing front desk operations, and assisting with various administrative tasks. If you have excellent organizational skills and enjoy working in a...

  • Leasing Administrative Assistant

    1 week ago

    Pointe-Claire, Quebec, Canada Realstar Management Full time

    Realstar is a leading residential property management company with over 160 properties across Canada. Our properties are clean, quiet and attract quality residents who will attest to our unique standards of service._Leasing and Administrative Duties_ Encourage appointments or viewings with all prospective resident callers Coordinate rent receipts and the...

  • Administrative Assistant/customer Service

    1 week ago

    Pointe-Claire, Quebec, Canada Collége International J. de la Fontaine. Full time

    Are you looking to join a dynamic school led by a team of dedicated professionals?With branches in Pointe-Claire and Brossard, College International Jean de La Fontaine provides high quality English, French, Math, History, Art, Science and Chinese language instruction. Our school helps students to improve their grades, to stand out academically, and to...

  • Payroll Administrator

    1 week ago

    Pointe-Claire, Quebec, Canada Intramodal Solution Full time

    Le succès repose sur un personnel compétent. L'administration **Intramodal** apprécie et valorise le dévouement de nos employés et de notre personnel.**Intramodal** **encourage les individus innovants et passionnés à se développer au sein de notre entreprise et ainsi accroître la diversité et l'expertise de notre équipe.Un membre du département...

  • Dental Assistant

    1 week ago

    Pointe-Claire, Quebec, Canada Dentaire Turner Full time

    We are a well-established, highly reputable dental clinic in a new facility in the West-Island. We are seeking a Chair-Side Dental Assistant to join and grow with our dynamic team.Requirements: Good verbal skills in both French and English Professional attitude and appearance Excellent organizational skills Punctual and reliable Good computer skills and...

  • Dental Assistant

    1 week ago

    Pointe-Claire, Quebec, Canada Clinique Dentaire Pointe Claire Full time

    Nous recherchons une assistante dentaire pour rejoindre notre équipe les vendredis 8am-4pm.Vous êtes assistant(e) dentaire et vous vous intéressez aussi au domaine administratif ? Nous serions ravis de vous rencontrer aussi Cette opportunité offre la possibilité de combiner les fonctions de réception et d'assistance dentaire si vous êtes intéressé...

  • Receptionist/administrator

    1 week ago

    Pointe-Claire, Quebec, Canada Lash & Beauty Boutique Montreal Full time

    Receptionist / Admin AssistantWe are looking for someone part time, 15-20h a week. Must be available to work both Saturday & Sundays as well as 1 or 2 other weekdayMain duties include: Taking phone calls, answering questions about services, price and booking appointments. Get deposits from clients and maximize bookings. Check out the clients at the counter,...

  • Executive Assistant

    1 week ago

    Pointe-Claire, Quebec, Canada Lakeshore General Hospital Foundation Full time

    _(français ci-dessous)_**EXECUTIVE ASSISTANT****Full-time position 35 hrs/week*****The Lakeshore General Hospital Foundation, a non-profit organization whose mission is to enhance the quality of health care for West Island residents, is seeking an individual who will work closely with the Managing Director.This position is a full-time in-office position....

  • Customer Service Administrative Support

    1 week ago

    Pointe-Claire, Quebec, Canada Sika Corporation Full time

    Sika Canada is a wholly owned subsidiary of the Sika Group. The company develops and manufactures special construction products for the building and civil engineering sectors, which include concrete repair, protection and structural reinforcement, sealing and bonding, waterproofing, concrete admixtures and additives (ready-mixed concrete, precast concrete,...