Administrative Assistant Iii

6 days ago


ChathamKent, Canada Chatham-Kent Full time
The Municipality of Chatham-Kent has an opening for a temporary full-time Administrative Assistant III in Fire & Emergency Services. This temporary full-time opportunity is for a period up to October 2024.

Job description


The Administrative Assistant III of Fire and Emergency Services, prioritizes, performs, and oversees a number of administrative tasks to achieve outcomes required by the Assistant Chiefs, Fire.

The AAIII will also provide support to the Executive Assistant II and Administrative Assistant II.

Essential responsibilities

  • Demonstrate Chatham-Kent's core values and competencies
  • Coordinate and prioritize the Assistant Fire Chiefs, Executive Assistant, and/or Administrative Assistant II schedules
  • Manage and administer electronic management system ( Emergency Reporting). Oversee all personnel records, training records, incident reports and equipment inventory; provide technical support to all divisions (Suppression, Non-Suppression and Administration)
  • Complete searches in JD Edwards
  • Prepare purchase and blanket orders
  • Prepare and code invoices; code and maintain visa statements
  • Submit requests for service issues for Fire and Emergency Services; manage any CRMs assigned to the department
  • Provide operational assistance during large scale incidents or emergencies
  • Member of the Emergency Preparedness Team (EOC) in the capacity of note taker for the activity log.

Essential qualifications

  • College certificate or diploma (preferably in an office administration related program)
  • Six (6) months to two (2) years of related administrative experience
  • Experience using JD Edwards, including entering payroll
  • Database management

Other qualifications

  • Experience using Emergency Reporting an asset
  • Municipal administrative experience an asset
  • Experience working with unionized staff an asset

Work environment/hours of work

  • This position works mostly indoors

COVID-19 Vaccination
The Municipality of Chatham-Kent no longer requires a COVID-19 vaccination as a condition of employment. Although it is not mandatory to be vaccinated, it is highly encouraged.

Driver's licence/vehicle requirements


Because this position would be required to travel, a valid Province of Ontario driver's license with a reliable motor vehicle is preferred.


Background check requirements

Essential physical and/or safety requirements

  • Sitting: constant sitting in chair (computer duties, paperwork, telephone, etc.)
  • Hands: constant fine finger dexterity (movement), gripping, mousing (computer, mousing, scrolling, file/paperwork, telephone, copier, faxing, postage machine, etc.)

Benefits:

- ____


The Municipality of Chatham-Kent is an equal opportunity employer, committed to fair and accessible employment practices that attract and retain talented employees in a workplace that is inclusive, supportive, and reflective of the diverse community we serve.



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