Secretary 1

1 week ago

New Minas, Nova Scotia, Canada Province of Nova Scotia Full time

Department:
Public Works

Location:

NEW MINAS

Type of Employment:
Permanent

Union Status:
NSGEU - NSPG

Closing Date:07-Feb-24 (Applications are accepted until 11:59 PM Atlantic Time)

About Us:

Building and maintaining our provincial infrastructure is no small job. We're recruiting for people like you to help our Province achieve big things.

The Department of Public Works manages 23,000 kilometers of roads and highways, 4,100 bridges, and 9 provincial ferries.

Our District Highway Operations Division plays a critical role in managing various programs, functions and activities throughout our province, including snow and ice control services, road maintenance and repair services, and approval of various permits.


About Our Opportunity:

As the Secretary, you are the front-line point-of-contact for the Area Office. Daily, you provide administrative support to the Manager, Supervisors and other area office staff. You are instrumental in organizing the tasks necessary to keep our team on track.

You ensure a high degree of confidentiality in all you do, given the sensitivity of the information dealt with daily.


Primary Accountabilities:

You directly contribute to the success of Highway Operations by:

  • performing data entry for training records and SAP tracked information (equipment and inventory usage, vendor payments);
- providing excellent reception support and customer service to the public;
- ensuring incoming and outgoing mail is properly distributed in a timely manner;
- classifying and maintaining department documents and records as per STAR/STOR standards;
- evaluating and refining office procedures to improve efficiency and quality of work;
- organizing and supporting meetings, recording meeting minutes and events; and
- preparing correspondence and reports for Area Manager and other staff.


As the Secretary you will use your excellent coordination skills to effectively maintain stationery supplies for the team; keeping the inventory organized and replenishing as required.


This position provides an excellent opportunity to develop and enhance your skills as you work closely with various contacts within Public Works, along with vendors and the general public.


Qualifications and Experience:


Completion of a one (1) year business/secretarial course plus two (2) years of related experience or an acceptable equivalent of training and experience is required.

You are customer oriented and consistently maintain a professional and courteous disposition.

You must have a strong background in data entry and correspondence management, producing concise, relevant and timely information. Proficiency in Microsoft Word, Excel and Outlook are required. Records management experience including knowledge of file management principles is required. STAR/STOR experience would be considered an asset. You must have a valid drivers license as occasional travel is required throughout the operational area.

You are skilled in typing and accurate in your work. A keen eye for detail and organization are your strengths.


Your exceptional communication and interpersonal skills stand out when liaising with staff and responding to public inquiries both verbally and written.

You possess sound judgement; maintain confidentiality and have a professional and courteous disposition.

You are self-motivated, a team contributor and work well with mínimal supervision.


The successful applicant will be comfortable with technology and proficient in the use of a variety of office supports such as multifunction photocopiers and reception/switchboards.


Equivalency:

An equivalent combination of training, education and experience will be considered.

Related equivalencies may include, but are not limited to:

  • Three (3) years of related experience
  • A related two (2) year diploma and one (1) year of experience
  • A related bachelors degree

Benefits:


Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs.

Click here to learn more about our various benefits offerings and eligibility criteria.

Working Conditions:

  • Normal work week is 35 hours/week, 7 hours/day.
  • May be required to work overtime on occasion.
  • Typically located in a comfortable office environment.
  • Much of the time is spent in a comfortable position with frequent opportunity to move about.
  • Regularly reads and interprets multiple sources of information, regular requirement to type, read and work on a computer.
  • May experience pressure with deadlines and need for accuracy.

What We Offer:

  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have for

  • Secretary Ii

    1 week ago

    New Glasgow, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID:176483**Company: Nova Scotia HealthLocation:Northern Zone, Aberdeen Hospital**Department:PHC NZ STRAT-TURNKEY EXPANSION Pic Co**Type of Employment:Permanent Hourly FT (100% FTE) x 1 position(s)**Status: CUPE Admin Professionals PositionPosting Closing Date:22-Mar-24Nova Scotia Health is the largest provider of health services in Nova Scotia, with some...

  • Secretary Ii

    1 week ago

    New Glasgow, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID:148501**Company: Nova Scotia HealthLocation:Northern Zone, Aberdeen Hospital**Department:PHC NZ PC FP Access**Type of Employment:Permanent Hourly FT (100% FTE) x 1 position(s)**Status: CUPE Admin Professionals PositionPosting Closing Date:8-Feb-23Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized...

  • Secretary Ii

    1 week ago

    New Glasgow, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID: 161364Company: Nova Scotia HealthLocation: Northern Zone, Westside Health CenterDepartment: PHC NZ PC FP West Side ClinicType of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)Status: CUPE Admin Professionals PositionPosting Closing Date: 2-Aug-23Nova Scotia Health is the largest provider of health services in Nova Scotia, with some...

  • Secretary-clerk

    1 week ago

    New Minas, Nova Scotia, Canada Supertemp Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years Experience: 7 months to less than 1 year General office occupations and clerical services- or equivalent experienceWork setting: Government administrationTasks: Schedule and confirm appointments Answer telephone and relay telephone calls and messages...

  • Secretary Ii

    1 week ago

    New Glasgow, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID:146718**Company: Nova Scotia HealthLocation:Northern Zone, Aberdeen HospitalDepartment:PLM Pathology PCHA**Type of Employment:Temporary Hourly FT long-assignment (**100% FTE) x **1 position(s)****Status: CUPE Admin Professionals** Position**Posting Closing Date:30-Dec-22**Nova Scotia Health is the largest provider of health services in Nova Scotia,...

  • Secretary Ii

    1 week ago

    New Glasgow, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID:149899**Company: Nova Scotia HealthLocation:Northern Zone, Aberdeen HospitalDepartment:MHA Admin Clerical**Type of Employment:Temporary Hourly FT short-assignment (**100% FTE) x **1 position(s)****Status: CUPE Admin Professionals** Position**Posting Closing Date:17-Feb-23**Nova Scotia Health is the largest provider of health services in Nova Scotia,...

  • Admitting Clerk

    1 week ago

    New Glasgow, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID:151321**Company: Nova Scotia HealthLocation:Northern Zone, Aberdeen HospitalDepartment:IMIT HIS Admitting & Registration ARH**Type of Employment:Temporary Hourly FT long-assignment (**100% FTE) x **1 position(s)****Status: CUPE Admin Professionals** Position**Posting Closing Date:13-Mar-23**Nova Scotia Health is the largest provider of health services...

  • Admitting Clerk

    1 week ago

    New Glasgow, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID:151321**Company: Nova Scotia HealthLocation:Northern Zone, Aberdeen HospitalDepartment:IMIT HIS Admitting & Registration ARH**Type of Employment:Temporary Hourly FT long-assignment (**100% FTE) x **1 position(s)****Status: CUPE Admin Professionals** Position**Posting Closing Date:26-Apr-23**Nova Scotia Health is the largest provider of health services...

  • Staffing Clerk

    1 week ago

    New Glasgow, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID:147298**Company: Nova Scotia HealthLocation:Northern Zone, Aberdeen Hospital**Department:IMIT HIS Admitting & Registration ARH**Type of Employment:Permanent Hourly FT (100% FTE) x 1 position(s)**Status: CUPE Admin Professionals PositionPosting Closing Date:10-Jan-23Nova Scotia Health is the largest provider of health services in Nova Scotia, with some...

  • Admitting/registration Clerk

    1 week ago

    New Glasgow, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID:135215**Company: Nova Scotia HealthLocation:Northern Zone, Aberdeen HospitalDepartment:IMIT HIS Admitting & Registration ARH**Type of Employment:Casual Casual Relief (**3% FTE) x **10 position(s)**Status:Admin Professionals Position**Posting Closing Date:6-Feb-23**Nova Scotia Health is the largest provider of health services in Nova Scotia, with some...

  • Admitting/registration Clerk

    1 week ago

    New Glasgow, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID: 135215Company: Nova Scotia HealthLocation: Northern Zone, Aberdeen HospitalDepartment: IMIT HIS Admitting & Registration ARHType of Employment: Casual Casual Relief (3% FTE)**Status:Admin Professionals Position**Posting Closing Date: Open Until FilledNova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized...

  • Ward Clerk

    1 week ago

    New Glasgow, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID:175403**Company: Nova Scotia HealthLocation:Northern Zone, Aberdeen HospitalDepartment:OPNZ Medical Inpatients**Type of Employment:Temporary Hourly FT long-assignment (**100% FTE) x **1 position(s)****Status: CUPE Admin Professionals** Position**Posting Closing Date:1-Mar-24**Nova Scotia Health is the largest provider of health services in Nova...

  • Administrative Clerk Nor 23019

    1 week ago

    New Glasgow, Nova Scotia, Canada Nova Scotia Provincial Housing Agency Full time

    Administrative ClerkNorthern DistrictLocation: New GlasgowType of Employment: Part-time, CasualUnion Status: Non-Union (Excluded)Competition # NOR 23019Closing Date: March 22, 2023About UsNova Scotia Provincial Housing Agency (NSPHA) is the provincial government agency responsible for the administration and delivery of affordable housing solutions for...

  • Administrative Assistant

    1 week ago

    New Glasgow, Nova Scotia, Canada Government of Nova Scotia Full time

    Competition #: 43313Department: Community ServicesLocation:NEW GLASGOWType of Employment: TemporaryUnion Status: NSGEU - NSPGClosing Date: 01-Jul-24 (Applications are accepted until 11:59 PM Atlantic Time)About UsAt the Department of Community Services (DCS), we are a large and diverse department providing a broad portfolio of programs and services including...

  • Bed Utilization Clerk

    1 week ago

    New Glasgow, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID:163899**Company: Nova Scotia HealthLocation:Northern Zone, Aberdeen HospitalDepartment:IMIT HIS Admitting & Registration ARH**Type of Employment:Temporary Hourly FT long-assignment (**100% FTE) x **1 position(s)****Status: CUPE Admin Professionals** Position**Posting Closing Date:30-Aug-23**Nova Scotia Health is the largest provider of health services...

  • Admitting Clerk

    1 month ago

    New Glasgow, Nova Scotia, Canada Nova Scotia Health Authority Full time

    ​Req ID: 173578 Company: Nova Scotia Health Location: Northern Zone, Aberdeen Hospital Department: IMIT HIS Admitting & Registration ARH Type of Employment: PermanentHourly PT (50% FTE) x 1 position(s) Status: CUPEAdmin Professionals Position Posting Closing Date: 30-May-24 Nova Scotia Health is the largest provider of health services in Nova Scotia,...

  • Admitting Clerk

    3 weeks ago

    New Glasgow, Nova Scotia, Canada Nova Scotia Health Authority Full time

    ​Req ID: 173578 Company: Nova Scotia Health Location: Northern Zone, Aberdeen Hospital Department: IMIT HIS Admitting & Registration ARH Type of Employment: PermanentHourly PT (50% FTE) x 1 position(s) Status: CUPEAdmin Professionals Position Posting Closing Date: 30-May-24 Nova Scotia Health is the largest provider of health services in Nova Scotia,...

  • Administrative Assistant

    1 week ago

    New Glasgow, Nova Scotia, Canada Province of Nova Scotia Full time

    Department:Community ServicesLocation:NEW GLASGOWType of Employment:TemporaryUnion Status:NSGEU - NSPGClosing Date:01-Jul-24 (Applications are accepted until 11:59 PM Atlantic Time)About Us:At the Department of Community Services (DCS), we are a large and diverse department providing a broad portfolio of programs and services including Child and Family...

  • Administrative Assistant

    1 week ago

    New Glasgow, Nova Scotia, Canada The Government of Nova Scotia Full time

    Competition # : 43313 Department: Community ServicesLocation: NEW GLASGOWType of Employment: TemporaryUnion Status: NSGEU - NSPG Closing Date: ​01-Jul-24 ​ (Applications are accepted until 11:59 PM Atlantic Time)About Us At the Department of Community Services (DCS), we are a large and diverse department providing a broad portfolio of programs and...

  • Secretary 1 (New Minas)

    2 weeks ago

    New Minas, Canada Province of Nova Scotia Full time

    **Department**:Public Works **Location**:NEW MINAS **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:07-Feb-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: Building and maintaining our provincial infrastructure is no small job. We’re recruiting for people like you to help our Province achieve big...

  • Secretary

    5 days ago

    New Minas, Canada NR Consulting Full time

    **Title: Secretary 1** **Location: New Minas, NS Canada** **Duration: Contract(2+ Month)** Description Under general supervision, this position is responsible for the organization & implementation of routine administrative services. Duties may include preparation of general correspondence, scheduling appointments, handling travel arrangements, preparation...

  • Administrative Assistant

    3 days ago

    New Glasgow, Canada Province of Nova Scotia Full time

    **Department**:Community Services **Location**:NEW GLASGOW **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:06-Sep-23 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: At the Department of Community Services (DCS), we are a large and diverse department providing a broad portfolio of programs and...

  • Administrative Assistant

    2 weeks ago

    New Glasgow, Canada Government of Nova Scotia Full time

    **Competition #**: 43313 **Department**: Community Services **Location**: NEW GLASGOW **Type of Employment**: Temporary **Union Status**: NSGEU - NSPG **Closing Date**: 01-Jul-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us At the Department of Community Services (DCS), we are a large and diverse department providing a broad...

  • Administrative Assistant

    2 weeks ago

    New Glasgow, Canada Province of Nova Scotia Full time

    **Department**:Community Services **Location**:NEW GLASGOW **Type of Employment**:Temporary **Union Status**:NSGEU - NSPG **Closing Date**:01-Jul-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: At the Department of Community Services (DCS), we are a large and diverse department providing a broad portfolio of programs and...

  • Secretary-clerk

    4 days ago

    New Minas, Canada Supertemp Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 7 months to less than 1 year - General office occupations and clerical services - or equivalent experience **Work setting**: - Government administration **Tasks**: - Schedule and confirm appointments - Answer telephone and relay...

  • Administrative Assistant

    1 week ago

    New Glasgow, Canada Government of Nova Scotia Full time

    About Us At the Department of Community Services (DCS), we are a large and diverse department providing a broad portfolio of programs and services including Child and Family Wellbeing (CFW), Employment Support Services(ESS), Income Assistance (IA), Homelessness and Supportive Housing, and Disability Support Program(DSP). Through our services, we...

  • Secretary Ii

    2 weeks ago

    New Glasgow, Canada Nova Scotia Health Authority Full time

    **Req ID**:158062** **Company: Nova Scotia Health** **Location**:Northern** Zone, **Aberdeen Hospital** **Department**:PH HC Admin NZ** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: NSGEU** **Admin Professionals** Position** **Posting Closing Date**:28-Jun-23** Nova Scotia Health is the largest provider of...

  • Medical Secretary/administrative Assistant

    1 week ago

    New Liskeard, Canada Mino M'shki-ki Indigenous Health Team Full time

    Mino M’shki-ki Indigenous Health Team is seeking a Medical Secretary/Administrative Assistant for our New Liskeard office. Our Health Team is mandated to take a culturally-rooted approach informed by local Indigenous Traditional Knowledge, languages and cultural practices in its work with families and communities. A commitment to personal leadership,...

  • Secretary Ii

    4 weeks ago

    New Glasgow, Canada Nova Scotia Health Authority Full time

    **Req ID**:176483** **Company: Nova Scotia Health** **Location**:Northern** Zone, **Aberdeen Hospital** **Department**:PHC NZ STRAT-TURNKEY EXPANSION Pic Co** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: CUPE** **Admin Professionals** Position** **Posting Closing Date**:22-Mar-24** Nova Scotia Health is the...

  • Secretary Ii

    4 weeks ago

    New Glasgow, Canada Nova Scotia Health Authority Full time

    **Req ID: 174745** **Company: Nova Scotia Health** **Location: Northern Zone, Aberdeen Hospital Primary Health Care** **Department: PHC NZ STRAT-TURNKEY EXPANSION Pic Co** **Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)** **Status: CUPE** **Admin Professionals Position** **Posting Closing Date: 27-Feb-24** Nova Scotia Health is the...

  • Secretary Ii

    4 weeks ago

    New Glasgow, Canada Nova Scotia Health Authority Full time

    **Req ID**:178051** **Company: Nova Scotia Health** **Location**:Northern** Zone, **Aberdeen Hospital** **Department**:PHC NZ PC FP West Side Clinic** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: CUPE** **Admin Professionals** Position** **Posting Closing Date**:22-Apr-24** Nova Scotia Health is the largest...

  • Secretary Ii

    3 weeks ago

    New Glasgow, Canada Nova Scotia Health Authority Full time

    **Req ID**:175255** **Company: Nova Scotia Health** **Location**:Northern** Zone, **Aberdeen Hospital** **Department**:PHC NZ PC CDW Diabetes Centre ARH** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: CUPE** **Admin Professionals** Position** **Posting Closing Date**:4-Mar-24** Nova Scotia Health is the...

  • Secretary Ii

    3 weeks ago

    New Glasgow, Canada Nova Scotia Health Authority Full time

    **Req ID**:158654** **Company: Nova Scotia Health** **Location**:Northern** Zone, **Aberdeen Hospital** **Department**:PHC NZ STRAT-TURNKEY EXPANSION Pic Co** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: CUPE** **Admin Professionals** Position** **Posting Closing Date**:21-Jun-23** Nova Scotia Health is the...

  • Secretary Ii

    17 hours ago

    New Glasgow, Canada Nova Scotia Health Authority Full time

    **Req ID**:176483** **Company: Nova Scotia Health** **Location**:Northern** Zone, **Aberdeen Hospital** **Department**:PHC NZ STRAT-TURNKEY EXPANSION Pic Co** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: CUPE** **Admin Professionals** Position** **Posting Closing Date**:22-Mar-24** Nova Scotia Health is the...

  • Secretary Ii

    4 weeks ago

    New Glasgow, Canada Nova Scotia Health Authority Full time

    **Req ID**:148506** **Company: Nova Scotia Health** **Location**:Northern** Zone, **Aberdeen Hospital** **Department**:PHC NZ STRAT-TURNKEY EXPANSION Pic Co** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: CUPE** **Admin Professionals** Position** **Posting Closing Date**:18-May-23** Nova Scotia Health is the...

  • Secretary Ii

    4 days ago

    New Glasgow, Canada Nova Scotia Health Authority Full time

    **Req ID: 158060** **Company: Nova Scotia Health** **Location: Northern Zone, Westville Medical Clinic** **Department: PHC NZ PC FP Westville** **Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)** **Status: CUPE** **Admin Professionals Position** **Posting Closing Date: 13-Jun-23** Nova Scotia Health is the largest provider of health...

  • Secretary Ii

    3 weeks ago

    New Glasgow, Canada Nova Scotia Health Authority Full time

    **Req ID**:158649** **Company: Nova Scotia Health** **Location**:Northern** Zone, **Aberdeen Hospital** **Department**:PHC NZ STRAT-TURNKEY EXPANSION Pic Co** **Type of Employment**:Permanent** **Hourly FT long-assignment** (**100%** FTE) x **1** position(s)** **Status: CUPE** **Admin Professionals** Position** **Posting Closing Date**:27-Jun-23** Nova...

  • Secretary Ii

    2 weeks ago

    New Glasgow, Canada Nova Scotia Health Authority Full time

    **Req ID**:148501** **Company: Nova Scotia Health** **Location**:Northern** Zone, **Aberdeen Hospital** **Department**:PHC NZ PC FP Access** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: CUPE** **Admin Professionals** Position** **Posting Closing Date**:8-Feb-23** Nova Scotia Health is the largest provider...

  • Secretary Ii

    1 week ago

    New Glasgow, Canada Nova Scotia Health Authority Full time

    **Req ID: 161364** **Company: Nova Scotia Health** **Location: Northern Zone, Westside Health Center** **Department: PHC NZ PC FP West Side Clinic** **Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)** **Status: CUPE** **Admin Professionals Position** **Posting Closing Date: 2-Aug-23** Nova Scotia Health is the largest provider of health...