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Service Coordinator

3 months ago

Toronto, Ontario, Canada AWIN- Volkswagen Downtown Full time
Volkswagen Downtown is looking for a Service Coordinator to join their amazing team

Job Purpose
The Service Coordinator is responsible for answering all incoming service department phone calls in an efficient and friendly manner.

This position will book service appointments, assist management in performing various administrative tasks, oversee all appointments and consult with the management team regarding any discrepancies.


The Service Coordinator ensures customer mobility when appointments are booked, balances the cash at the end of the day and will handle customer inquiries and if further information is required, a Service Consultant or member of the management team is consulted.


Responsibilities

  • Answer all incoming phone calls within three rings.
  • Answer any inquiries possible and acquire assistance if necessary.
  • All customer interactions are to be performed in a friendly and helpful manner.
  • Maintain and control service appointments.
  • Perform service department administrative tasks as directed by management.
  • Book service appointments as per the dealership's appointment process.
  • Arrange for customer mobility with the dealerships shuttle or loaner vehicle.
  • Balance cash at the end of the day.
  • Follow up with customers and book appointments for special ordered parts.
  • Review the special order parts files, and then call the customers once parts have arrived.
  • Assist customers when picking up their vehicles, and accept payment when necessary.
  • Greet customers when Service Consultants are not available.
  • Ensure the refreshment area is tidy.
  • Report any situation or condition that could jeopardize the safety, welfare, or integrity of the dealership, its employees or its customers.

Qualifications

  • High school diploma or equivalent
  • Strong knowledge of Microsoft Office products, including Excel, MS Word, and Outlook
  • Excellent communication skills and customer service. Including written and verbal skills to communicate with all Service Consultants and Management
  • Previous experience in a customer service role
  • Ability to maintain filing systems and database
  • Professional appearance & friendly disposition
  • Ability to work efficiently in a highpressure environment
  • Experience using dealership related software is preferred

Personal Attributes

  • Passion, motivation, focus and leadership skills.
  • Results focused approach.
  • Team player.
  • Strong communication skills both written and verbal.
  • Ability to influence, negotiate and mediate effectively.
  • Strong attention to detail.
  • Ability to maintain confidentiality and professionalism.
  • Excellent interpersonal and team building skills.
  • Strong time management and organizational skills.
  • Honest, courteous and able to demonstrate strong work ethics.
  • Driven and ability to work with minimum supervision.

Benefits

  • Excellent Group Benefits package
  • Group RRSP Contribution program
  • Work/life balance
  • Training and support programs
  • Boot and tool allowance
  • Tuition reimbursement program
  • Corporate support
  • Mentorship and development
  • Unlimited careers opportunities within our automotive group

APPLY FOR A REWARDING CAREER TODAY
We thank all applicants for their response; however only those considered for an interview will be contacted.

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