Administrative Assistant

7 days ago

Guelph, Ontario, Canada EcoReg Solutions Inc. Full time

ADMINISTRATIVE ASSISTANT

EcoReg Solutions Inc. is seeking a resourceful team player to join our Guelph head office as a part time
Administrative Assistant. We are a small team of professionals who value teamwork, integrity, learning and delivering quality work in a respectful, caring environment. We also like to have some fun while doing great work.

Our company

Ecological and Regulatory Solutions Inc.

(
EcoReg) is an environmental consulting firm providing a wide range of environmental services primarily to the mining, pulp and paper, power, municipal waste, and development sectors.

Our commitment is to high quality service and technical excellence. Our experienced senior leadership has delivered a distinguished track record.

We excel at taking on complex and challenging projects and our leadership team has been delivering outstanding client services in Canada for over 30 years.

Our people

All of our achievements would have been impossible without our exceptional staff. Our people are the heart of our business, and we are dedicated to building a diverse and inclusive workplace.

We offer competitive employee compensation and benefits, and support opportunities for mentoring and career advancement with a modern and engaged approach to coaching and professional development.

Your Role

Your important role includes:

  • Preparing, maintaining, organizing and disseminating documents using Microsoft Word at an intermediate/advanced level (templates, styles, headers/footers, tables of contents, etc.)
  • Creating and maintaining Excel spreadsheets and charts at an intermediate level for reporting and decision making.
  • Maintaining company templates (letterhead, memos, CVs, reporting documents, Word and PowerPoint templates and other materials).
  • Assist with word processing of reports, presentations or marketing materials, including branding requirements.
  • Coordinate transportation and travel; flights, rental car service, airport shuttle and hotel bookings.
  • Coordinating shipping of equipment and materials to other offices and job sites.
  • Maintaining virtual and paper filing, including coding, describing and scanning.
  • Receiving and sorting daily mail.
  • Managing the company calendar and social media calendar.
  • General office and facilities maintenance, including bookings and office and facilities supplies.
  • Preparing and coordinating meeting materials, communications, minutes and action followups.
  • Data entry and maintenance of contact lists and senior teams marketing initiatives.
Your Talents

  • Proficient in the use of Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams, SharePoint) with the ability to learn new software programs.
  • Prior work experience in a busy professional office would be an asset.
  • Selfdriven with the ability to work independently while also being a team player.
  • Excellent interpersonal skills including tact, diplomacy and patience; sound judgment and demonstrated professionalism.
  • Ability to organize and multitask in a fastpaced team environment while maintaining accuracy.
  • Excellent written and verbal communication skills, able to compose documentation that is clear, organized and concise.
  • Demonstrated experience coordinating logistics, invitations and schedules for events and meetings involving internal members and external partners.
  • Ability to work flexible hours and prioritize to meet timely work completion.
  • Ability to handle confidential and sensitive information with a high level of discretion.
  • Experience with social media platforms such as LinkedIn, Instagram and Twitter/X.
  • Aptitude and commitment to details for a high degree of quality assurance and customer satisfaction.
- secondary certifications in office/business administration.

  • Professional experience dealing directly with clients is valued.
  • A valid driver's license and own vehicle.
  • This position is primarily based inoffice.
Your next steps

Please submit cover letter and resume

Salary:
commensurate with experience

Ecoreg is committed to providing accessible employment practices that follow the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability during any stage of the recruitment process, please let us know.

We would like to thank all applicants, however; only those selected for an interview will be contacted.

Job Type:
Part-time

Pay:
From $25.00 per hour

Expected hours: 25 per week

Schedule:

  • Monday to Friday

Education:

  • Secondary School (preferred)

Experience:

  • Microsoft 365: 2 years (preferred)
  • Administrative experience: 2 years (preferred)
  • Data entry: 2 years (preferred)
- flights, rental car, airport shuttle and hotel bookings: 2 years (preferred)

Work Location:
In person

  • Administrative Assistant

    6 days ago

    Guelph, Ontario, Canada Investment Planning Counsel Full time

    As the Administrative Assistant in the office, you will be working and training with the current Assistant in the office. Primary responsibilities will include answering the phone, taking client instructions, booking appointments and completing financial documentation for onboarding of new clients as well as financial transactions. You will be responsible...

  • Administrative Assistant

    7 days ago

    Guelph, Ontario, Canada Schlegel Villages Full time

    The Village of Riverside Glen located in Guelph, Ontario has an exciting opportunity for a Part Time Administrative Assistant** to join their team.You can be YOU while being part of our FAMILY.How Schlegel Villages supports our Team Members:Competitive salary, and benefits; Significant opportunities for Growth and Development: Our Leaders come from within;...

  • Administrative Assistant

    7 days ago

    Guelph, Ontario, Canada Royal City Asset Management Full time

    Do you have experience or an interest in personal finance and working in the financial services industry? Do you have a good understanding of financial terminology, or an interest in learning more? Do you have a minimum of 2 year's office administration or customer service experience? Are you looking to join a small, close-knit and supportive team?If this is...

  • Administrative Assistant

    7 days ago

    Guelph, Ontario, Canada Geosyntec Consultants, Inc. Full time

    Overview:Do you want to build an impactful career to change the world for the better?Looking for a place to advance your career? A place where you can support industry recognized professionals who are solving tough environmental problems? Geosyntec is the place for you We have an opportunity available for an Administrative Assistant in our Guelph, Ontario...

  • Administrative Assistant

    7 days ago

    Guelph, Ontario, Canada Alectra Utilities Full time

    The OpportunityJob Posting Number: Position:Administrative Assistant (Temporary - 6 Months)Location:Guelph(Hybrid: Remote/In-office)Reports to:Vice-President, GRE&T Centre**Business Unit:Digital Innovation & Information TechnologyDivision:GRE&T CentreHours per Week:35Rate of Pay:Number of Openings:1Union:NoOpen:June 5, 2024Close:June 18, 2024 Alectra is...

  • Administrative Assistant

    7 days ago

    Guelph, Ontario, Canada Wilride Transport Ltd Full time

    Wilride Transport Ltd, based in Guelph, ON is looking for result driven experienced Administrative Assistant, to expand our growing team. If you are looking for a challenging yet rewarding opportunity, we would like you to join our team.Qualifications and Experience Work with 3 PL Brokerage division in verifying compliancy of outside carriers Maintain...

  • Administrative Assistant

    7 days ago

    Guelph, Ontario, Canada Triton Environmental Consultants Full time

    What if you could work alongside inspiring scientists, managers, and thought leaders, using state-of-the-art equipment, with diverse people working toward a common goal? Are you looking for a place where you can be you, a place where you can thrive? Triton might be just what you're looking for.THE OPPORTUNITYTriton Environmental Consultants Ltd. ("Triton")...

  • Administrative Assistant

    6 days ago

    Guelph, Ontario, Canada Eternity Systems Full time

    We're always looking for great people to join the Eternity Systems Team and we have an opportunity for you to be a part of our team If you enjoy working in a casual atmosphere while developing your HR knowledge then this may be the job for youWe have an opportunity for an ADMINISTRATIVE ASSISTANT contract position (13 months - Covering for a Leave of...

  • Administrative Assistant

    7 days ago

    Guelph, Ontario, Canada The City of Guelph Full time

    About Our Organization:When you join the City of Guelph, you join a team of 2000 full and part-time employees who deliver services the community relies on every day. Together, we are bringing to life Guelph's vision of an inclusive, connected, and prosperous city where we look after each other and our environment.As a regional top employer, the City of...

  • Administrative Assistant

    6 days ago

    Guelph, Ontario, Canada Barzotti Woodworking Limited Full time

    Barzotti Woodworking is a leading Canadian cabinetry manufacturer located in Guelph, Ontario. We are currently looking for an organized and proactive Admin Assistant/Receptionist to join our Installation team. This is a full time, permanent opportunity with competitive compensation, RRSP match & benefits following probation.Responsibilities: Uploading...

  • Administrative Assistant

    7 days ago

    Guelph, Ontario, Canada Experior Financial Group Inc Full time

    Administrative Assistant- "Building financial foundations for families to empower them today and leave a legacy for tomorrow"._Experior Financial Group Inc. is looking for a motivated individual who works well with others but is also able to work independently. This position offers exciting challenges and the chance to learn new skills. This role best suits...

  • Administrative Assistant

    6 days ago

    Guelph, Ontario, Canada Experior Financial Group Inc Full time

    Administrative Assistant- "Building financial foundations for families to empower them today and leave a legacy for tomorrow"._Experior Financial Group Inc. is looking for a motivated individual who works well with others but is also able to work independently. This position offers exciting challenges and the chance to learn new skills. This role best suits...

  • Administrative Assistant

    6 days ago

    Guelph, Ontario, Canada Royal City Nursery Full time

    Royal City Nursery's Part-Time Administration team acts as a liaison with multiple departments to ensure day to day activities and office tasks are completed. Overall responsibilities include supporting our Administrator with data entry, label creation and other administration tasks.Responsibilities Data entry, including receiving of products and inventory...

  • Administrative Assistant

    6 days ago

    Guelph, Ontario, Canada Linamar Corp Full time

    Position SummaryReporting to the General Manager, the Administrative Assistant will be supporting day-to-day planning and coordination of travel related duties for the organization.**This will be a 100% on-site, full-time contract role (1 year).Performance Expectations Ensuring travel arrangements meet all legal requirements- including obtaining passport and...

  • Receptionist and Administration Assistant

    6 days ago

    Guelph, Ontario, Canada Sarmazian Bros. Flooring (Guelph) Full time

    Sarmazian Brothers Flooring is hiring a Receptionist & Administrative Assistant for their Guelph, Ontario showroom. This individual will be responsible for a wide variety of clerical office duties in support of company administration. The position includes coordinating and communicating office activities, greeting and screening visitors, answering and...

  • Administrative Assistant

    6 days ago

    Guelph, Ontario, Canada GUELPH BUSINESS MACHINES LTD Full time

    Job Summary:Responsibilities: Perform general office duties, including answering phone calls, scheduling service calls Maintain and organize customer records and files Verifying invoices and month end statements Creating and building sales presentations to assist sales team Additional administrative functions per business requirementsQualifications:...

  • Administrative Assistant, Tillsonburg, On

    6 days ago

    Guelph, Ontario, Canada Bayer Full time

    At Bayer we're visionaries, driven to solve the world's toughest challenges and striving for a world where ,Health for all, Hunger for none' is no longer a dream, but a real possibility. We're doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and...

  • Contracting Administrative Assistant

    7 days ago

    Guelph, Ontario, Canada Experior Financial Group Inc Full time

    Administrative Assistant - ContractingExperior Financial Group Inc. is looking for a motivated individual who works well with others but is also able to work independently. This position offers exciting challenges and the chance to learn new skills. This role best suits someone who enjoys multi-tasking, communicating with others, and is detail orientated.As...

  • Administrative Assistant

    7 days ago

    Guelph, Ontario, Canada RLB LLP Full time

    Have you heard? #RLBisAwesomePeople Count. That's our motto at RLB. So what does this mean for you? We invest time and effort into our team members for the handson learning experience required to become a successful professional. We offer a fun and rewarding work environment dedicated to ensuring that our team members get the knowledge, support and expertise...

  • Program & Administrative Assistant

    6 days ago

    Guelph, Ontario, Canada Anishnabeg Outreach Training and Employment Inc Full time

    We're seeking an enthusiastic team player who is passionate about making a difference for children and youth in our community by supporting program delivery, organizational administration, and our volunteer program.KEY RESPONSIBILITIES Program Delivery_ Assist with the execution of the Adopt-AFamily Holiday Support Program, including onsite office support...