Administrative Assistant

1 week ago

Guelph, Ontario, Canada Geosyntec Consultants, Inc. Full time

Overview:
Do you want to build an impactful career to change the world for the better?


Looking for a place to advance your career? A place where you can support industry recognized professionals who are solving tough environmental problems? Geosyntec is the place for you We have an opportunity available for an
Administrative Assistant in our
Guelph, Ontario office.

Geosyntec is looking for an individual who is motivated and energized to support our growing business in diverse areas of practice.

The position plays a critical role in providing an excellent professional first impression and face of the company both when engaging with visitors, clients, partners, and other stakeholders, and with delivering professional work product.

Primary responsibilities include performing specialized administrative work of a confidential, complex, and varied nature and special project assignments assisting department managers.

This position requires strong attention to detail, passion, and drive to deliver in this fast-paced exciting environment from within our office in Guelph, Ontario.


Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure.

Our engineers, scientists, technical and project employees serve our clients from offices across the world.

Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.

We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.

Essential Duties and Responsibilities:
Is this the right position to help you achieve your professional goals? Some of the key responsibilities for the position include:

  • Advanced computer skills in MS Office (Word, Excel, and PowerPoint), MS Publisher, MS Project, Adobe Acrobat, MS Outlook (or other comparable web navigation software). (required)
  • Assemble and coordinate the production of reports, technical papers, forms and summaries and other documents of varying complexity and confidentiality prepared by, or under the supervision of the Department Manager, professional staff or Branch Manager.
  • Schedule and organize business and timesensitive office activities such as travel, client meetings, staff meetings, conferences, and webinars for the department and office.
  • Perform desktop publishing and develop visual presentations for professional staff.
  • Maintain appointment schedule, calendar and travel itinerary of professional staff.
  • Type, format, and layout general correspondence, memos, charts, tables, graphs, business plans, reports and documents relating to clients, projects, and professional matters; proofread documents for spelling, grammar, and format consistently using company styles and procedures.
  • Organize and prioritize information and calls; create logs and databases.
  • Establish, develop, maintain and update client, project, governmental agency and confidential filing systems, and as required, maintain and update library of professional journals and magazines.
  • Interact directly and act as a liaison with other departments, outside agencies, clients and staff, under the direction of manager, professional staff and other senior management.
  • Complete Proposal Initiation and Project Initiation forms and open project files.
  • Conduct research and compile and process statistical reports.
  • Maintain calendar system regarding work in progress and inform professional staff of due dates.
  • Deal with maintenance and contracts for office equipment, as needed.
  • Proof billing reviews and client invoices for accuracy.
  • Track budgets for projects and maintain accurate records in projectrelated costs and project management systems.
  • Manage day to day operations and workflow.
  • Organize office procedures e.g. information filing, retrieval systems, supplies inventory and ordering; and
  • Assist Manager with training new support staff.
  • Assist with receptionist duties as needed.
  • Assist with local business errands as needed.
  • Perform related administrative tasks and assist other administrative staff as needed.

Skills, Experience and Qualifications:

  • Accurate typing skills of a minimum of 40 to 50 wpm. (required)
  • Must be organized, be detail oriented, able to prioritize and multitask. (required)
  • Work schedule is Monday to Friday in office 8:005:00.
  • Availability to work overtime on short notice as required by project demands. (required)
  • Valid Canadian driver's license and a satisfactory driving record for business travel. (required)

  • Administrative Assistant

    1 week ago

    Guelph, Ontario, Canada Investment Planning Counsel Full time

    As the Administrative Assistant in the office, you will be working and training with the current Assistant in the office. Primary responsibilities will include answering the phone, taking client instructions, booking appointments and completing financial documentation for onboarding of new clients as well as financial transactions. You will be responsible...

  • Administrative Assistant

    1 week ago

    Guelph, Ontario, Canada Schlegel Villages Full time

    The Village of Riverside Glen located in Guelph, Ontario has an exciting opportunity for a Part Time Administrative Assistant** to join their team.You can be YOU while being part of our FAMILY.How Schlegel Villages supports our Team Members:Competitive salary, and benefits; Significant opportunities for Growth and Development: Our Leaders come from within;...

  • Administrative Assistant

    1 week ago

    Guelph, Ontario, Canada Royal City Asset Management Full time

    Do you have experience or an interest in personal finance and working in the financial services industry? Do you have a good understanding of financial terminology, or an interest in learning more? Do you have a minimum of 2 year's office administration or customer service experience? Are you looking to join a small, close-knit and supportive team?If this is...

  • Administrative Assistant

    1 week ago

    Guelph, Ontario, Canada Alectra Utilities Full time

    The OpportunityJob Posting Number: Position:Administrative Assistant (Temporary - 6 Months)Location:Guelph(Hybrid: Remote/In-office)Reports to:Vice-President, GRE&T Centre**Business Unit:Digital Innovation & Information TechnologyDivision:GRE&T CentreHours per Week:35Rate of Pay:Number of Openings:1Union:NoOpen:June 5, 2024Close:June 18, 2024 Alectra is...

  • Administrative Assistant

    1 week ago

    Guelph, Ontario, Canada Wilride Transport Ltd Full time

    Wilride Transport Ltd, based in Guelph, ON is looking for result driven experienced Administrative Assistant, to expand our growing team. If you are looking for a challenging yet rewarding opportunity, we would like you to join our team.Qualifications and Experience Work with 3 PL Brokerage division in verifying compliancy of outside carriers Maintain...

  • Administrative Assistant

    1 week ago

    Guelph, Ontario, Canada Triton Environmental Consultants Full time

    What if you could work alongside inspiring scientists, managers, and thought leaders, using state-of-the-art equipment, with diverse people working toward a common goal? Are you looking for a place where you can be you, a place where you can thrive? Triton might be just what you're looking for.THE OPPORTUNITYTriton Environmental Consultants Ltd. ("Triton")...

  • Administrative Assistant

    1 week ago

    Guelph, Ontario, Canada Eternity Systems Full time

    We're always looking for great people to join the Eternity Systems Team and we have an opportunity for you to be a part of our team If you enjoy working in a casual atmosphere while developing your HR knowledge then this may be the job for youWe have an opportunity for an ADMINISTRATIVE ASSISTANT contract position (13 months - Covering for a Leave of...

  • Administrative Assistant

    1 week ago

    Guelph, Ontario, Canada The City of Guelph Full time

    About Our Organization:When you join the City of Guelph, you join a team of 2000 full and part-time employees who deliver services the community relies on every day. Together, we are bringing to life Guelph's vision of an inclusive, connected, and prosperous city where we look after each other and our environment.As a regional top employer, the City of...

  • Administrative Assistant

    1 week ago

    Guelph, Ontario, Canada Barzotti Woodworking Limited Full time

    Barzotti Woodworking is a leading Canadian cabinetry manufacturer located in Guelph, Ontario. We are currently looking for an organized and proactive Admin Assistant/Receptionist to join our Installation team. This is a full time, permanent opportunity with competitive compensation, RRSP match & benefits following probation.Responsibilities: Uploading...

  • Administrative Assistant

    1 week ago

    Guelph, Ontario, Canada EcoReg Solutions Inc. Full time

    ADMINISTRATIVE ASSISTANTEcoReg Solutions Inc. is seeking a resourceful team player to join our Guelph head office as a part time Administrative Assistant. We are a small team of professionals who value teamwork, integrity, learning and delivering quality work in a respectful, caring environment. We also like to have some fun while doing great work.Our...

  • Administrative Assistant

    1 week ago

    Guelph, Ontario, Canada Experior Financial Group Inc Full time

    Administrative Assistant- "Building financial foundations for families to empower them today and leave a legacy for tomorrow"._Experior Financial Group Inc. is looking for a motivated individual who works well with others but is also able to work independently. This position offers exciting challenges and the chance to learn new skills. This role best suits...

  • Administrative Assistant

    1 week ago

    Guelph, Ontario, Canada Experior Financial Group Inc Full time

    Administrative Assistant- "Building financial foundations for families to empower them today and leave a legacy for tomorrow"._Experior Financial Group Inc. is looking for a motivated individual who works well with others but is also able to work independently. This position offers exciting challenges and the chance to learn new skills. This role best suits...

  • Administrative Assistant

    1 week ago

    Guelph, Ontario, Canada Royal City Nursery Full time

    Royal City Nursery's Part-Time Administration team acts as a liaison with multiple departments to ensure day to day activities and office tasks are completed. Overall responsibilities include supporting our Administrator with data entry, label creation and other administration tasks.Responsibilities Data entry, including receiving of products and inventory...

  • Administrative Assistant

    1 week ago

    Guelph, Ontario, Canada Linamar Corp Full time

    Position SummaryReporting to the General Manager, the Administrative Assistant will be supporting day-to-day planning and coordination of travel related duties for the organization.**This will be a 100% on-site, full-time contract role (1 year).Performance Expectations Ensuring travel arrangements meet all legal requirements- including obtaining passport and...

  • Receptionist and Administration Assistant

    1 week ago

    Guelph, Ontario, Canada Sarmazian Bros. Flooring (Guelph) Full time

    Sarmazian Brothers Flooring is hiring a Receptionist & Administrative Assistant for their Guelph, Ontario showroom. This individual will be responsible for a wide variety of clerical office duties in support of company administration. The position includes coordinating and communicating office activities, greeting and screening visitors, answering and...

  • Administrative Assistant

    1 week ago

    Guelph, Ontario, Canada GUELPH BUSINESS MACHINES LTD Full time

    Job Summary:Responsibilities: Perform general office duties, including answering phone calls, scheduling service calls Maintain and organize customer records and files Verifying invoices and month end statements Creating and building sales presentations to assist sales team Additional administrative functions per business requirementsQualifications:...

  • Administrative Assistant, Tillsonburg, On

    1 week ago

    Guelph, Ontario, Canada Bayer Full time

    At Bayer we're visionaries, driven to solve the world's toughest challenges and striving for a world where ,Health for all, Hunger for none' is no longer a dream, but a real possibility. We're doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and...

  • Contracting Administrative Assistant

    1 week ago

    Guelph, Ontario, Canada Experior Financial Group Inc Full time

    Administrative Assistant - ContractingExperior Financial Group Inc. is looking for a motivated individual who works well with others but is also able to work independently. This position offers exciting challenges and the chance to learn new skills. This role best suits someone who enjoys multi-tasking, communicating with others, and is detail orientated.As...

  • Administrative Assistant

    1 week ago

    Guelph, Ontario, Canada RLB LLP Full time

    Have you heard? #RLBisAwesomePeople Count. That's our motto at RLB. So what does this mean for you? We invest time and effort into our team members for the handson learning experience required to become a successful professional. We offer a fun and rewarding work environment dedicated to ensuring that our team members get the knowledge, support and expertise...

  • Program & Administrative Assistant

    1 week ago

    Guelph, Ontario, Canada Anishnabeg Outreach Training and Employment Inc Full time

    We're seeking an enthusiastic team player who is passionate about making a difference for children and youth in our community by supporting program delivery, organizational administration, and our volunteer program.KEY RESPONSIBILITIES Program Delivery_ Assist with the execution of the Adopt-AFamily Holiday Support Program, including onsite office support...