Legal Administrative Assistant
1 week ago
Legal Administrative Assistant
Full-Time, Permanent Position hours/week)
The Legal Administrative Assistant will work in close co-operation with administration and provide legal clerical support to the Agency and staff involved in child protection proceedings.
This includes a broad array of duties related to Society file management, administrative work and communication with external individuals and organizations, in accordance with Part VIII (Adoption Disclosure) and Part X (Privacy and Access) of the Child, Youth and Family Services Act.
Duties Include
- Prepare court documents for filing before the court.
- Serve or arrange for service of all pleadings.
- Diarize all court dates/adjournments; Bring Forward system to prompt staff
- Prepare legal correspondence/notifications.
- Attend Legal meetings as required.
- Ensure all disclosure requests are documented appropriately in the CPIN database.
- Prepare disclosure packages according to Agency policies and procedures, adhering to Part VIII (Adoption Disclosure) and X (Privacy and Access) of the Child, Youth, and Family Services Act.
- Coordinate with service recipients, legal personnel, and thirdparty requestors regarding their requests for information.
Position Requirements
- Completion of a business diploma or certificate from an accredited college or equivalent combination of education and experience in legal support, human services, records management, administrative services, or health records management.
- Intermediate skill levels and experience in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Accurate and fast word processing skills.
- Attention to detail.
- Demonstrated ability to work in a challenging, fast paced work environment with multiple and changing deadlines: Organizational, coordination and time management skills to determine priorities, meet timelines and manage several assignments simultaneously.
- Excellent communication skills including strong interpersonal, written, and verbal skills.
- Ability to relate and interact with agency legal service providers, coworkers, and community collaterals in a courteous and purposeful manner.
- Ability to assess workflow and administrative functions and to suggest improvements to improve efficiency, manage data and develop effective systems.
- Use of sound judgment and tact to address a range of issues and to problemsolve.
- Ability to work independently, or as part of a team.
- Contribute to a culture of diversity, equity, and inclusion with a commitment to the elimination of disparity and disproportionality in service outcomes.
- Reliable vehicle, safe driving record and valid G Driver's Licence.
- Upon offer of employment, submission of a Current Criminal Records Check (Vulnerable Sector), deemed satisfactory to the employer.
APPLICATION INFORMATION - Applications Received to 5:00 pm on May 15, 2024.
***We thank all applicants; however only those considered for an interview will be contacted.
-
Legal Administrative Assistant
7 days ago
Thunder Bay, Ontario, Canada The Children's Aid Society of the District of Thunder Bay Full timeLegal Administrative AssistantFull-Time, Permanent Position – hours/week)The Legal Administrative Assistant will work in close co-operation with administration and provide legal clerical support to the Agency and staff involved in child protection proceedings. This position also provides back-up coverage to other Administrative Assistants, and Reception as...
-
Legal Assistant
1 week ago
Thunder Bay, Ontario, Canada Atwood Labine LLP Full timeAtwood Labine LLP is looking for an assistant to join our criminal law team.Responsibilities and Requirements Opening files, and preparing them for trial Conducting intake phone interviews and other communications, helpfully and professionally Assisting with preparation of legal documents, and organizing evidence Maintaining strict confidentiality Managing...
-
legal assistant
1 week ago
Thunder Bay, Ontario, Canada Filipovic, Conway & Associates Full timeEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: Experience an assetJob Title: Legal administrative assistant/secretary or equivalent experienceTasksCoordinate the flow of informationSchedule and confirm appointmentsMaintain filing systemPrepare financial statements and reportsPrepare and...
-
Administrative Assistant
1 week ago
Thunder Bay, Ontario, Canada Intertek Full timeESSENTIAL DUTIES AND RESPONSIBILITIESUnder mínimal supervision, to provide effective and competent document and office support to the Branch in a safe, legal, and ethical manner, thus helping to ensure that the Branch's services to clients are expedited and are always of the highest quality.REPORTING STRUCTUREThe Administrative Assistant reports to the...
-
Administrative Assistant
7 days ago
Thunder Bay, Ontario, Canada PHARA Full time**Administrative Assistant (Summer Student Position)****Temporary Full-Time Contract Up to 8 Weeks****$17.55/hour**PHARA is hiring a summer student for the position of Administrative Assistant. The position will be centred out of 280 Oakwood Ave, North Bay, Ontario with a standard shift (but not limited to) M to F, pm. This position includes reception duties...
-
Legal Assistant/law Clerk
7 days ago
Thunder Bay, Ontario, Canada Ericksons LLP Full timeEricksons LLP is looking to hire a junior real estate assistant to assist our busy and growing team Excellent communication, customer service skills and interpersonal skills. An ability to work independently and as a team in a very fastpaced environment. An ability to multitask and prioritize matters. Experience in a customer service position. A high level...
-
Legal Assistant
7 days ago
Thunder Bay, Ontario, Canada Gregory J. DuCharme Professional Corporation Full timeEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years Experience: Experience an assetWork setting: Business or corporate lawTasks: Schedule and confirm appointments Maintain filing system Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information...
-
Support Worker
1 week ago
Thunder Bay, Ontario, Canada Legal Aid Ontario Full timeCompany BioLegal Aid Ontario employees are committed to making a difference in the lives of our clients.As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's an opportunity to help people who need it the most; to ensure each client receives the access to justice afforded to them under the law.If you are...
-
Legal Assistant/ Law Clerk
1 week ago
Thunder Bay, Ontario, Canada WEAVER, SIMMONS LLP Full timeWeaver, Simmons LLP is seeking a Legal Assistant/ Law Clerk to join our North Bay office. The individual will be working with lawyers in various areas of law, including Litigation, Real Estate, Corporate, Commercial and Estates.Primary duties and responsibilities include: Corresponding with clients and other law offices as required and document preparation,...
-
Support Worker
7 days ago
Thunder Bay, Ontario, Canada Legal Aid Ontario Full timeCompany BioLegal Aid Ontario employees are committed to making a difference in the lives of our clients.As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's an opportunity to help people who need it the most; to ensure each client receives the access to justice afforded to them under the law.If you are...
-
Administrative Assistant
1 week ago
Thunder Bay, Ontario, Canada John Howard Society of Thunder Bay Full timeSalary: $21.50 / HourAdministration ProfessionalAdministrative Assistant/BookkeeperThe John Howard Society of Thunder Bay is a community-based, non-profit organization that has been delivery services aimed at supporting individuals that are/have been, or at risk of becoming in conflict with the law, with community integration, through the provision of...
-
Administrative Assistant
1 week ago
Thunder Bay, Ontario, Canada Appraisal Group (Thunder Bay) Inc. Full timeThe full-time administrative assistant will assist the Energy Division with a variety of duties to include assisting on preparing reports, searching/preparing files, and general administrative duties as required.Schedule: 8 hour shift Day shiftWork Location: In person
-
Administrative Assistant
7 days ago
Thunder Bay, Ontario, Canada John Howard Society of Thunder Bay Full timeAdministrative Assistant/BookkeeperThe John Howard Society of Thunder Bay is seeking an individual to join the team as an Administrative Assistant/Bookkeeper. This permanent position is part-time and offers the opportunity for a flexible schedule, within regular business hours. This position will work as part of the administrative team at JHS, and directly...
-
Duty Counsel, Criminal
7 days ago
Thunder Bay, Ontario, Canada Legal Aid Ontario Full timeCompany BioLegal Aid Ontario employees are committed to making a difference in the lives of our clients.As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's an opportunity to help people who need it the most; to ensure each client receives the access to justice afforded to them under the law.If you are...
-
Administrative Assistant
7 days ago
Thunder Bay, Ontario, Canada Matawa Health Co-Operative Full timeADMINISTRATIVE ASSISTANT (MENTAL HEALTH TEAM)JOB DESCRIPTION Must be "fully vaccinated" against COVID19. (In Ontario, a "fully vaccinated individual" is defined as one who has received the required number of doses as outlined by Health Canada and they have received their final dose of the COVID19 vaccine at least 14 days ago.) Must provide Health Canada's...
-
Thunder Bay, Ontario, Canada Canadian Red Cross Full timeTitle : Office Administrative Assistant Employee Working Location : In-person (North Bay, ON) Employment Status : Co-op/Summer Student (2 months) Salary Band : $ 16.55 / hour The Canadian Red Cross (CRC) – an inspirational not for profit organization, helps people and communities in Canada and around the world in times of need and supports them...
-
Administrative Assistant
1 week ago
Thunder Bay, Ontario, Canada NorWest Community Health Centres Full timeChronic Disease Self-Management ProgramAdministrative Assistant1 FTEThunder Bay SiteOne of a network of provincial community health centres, the NorWest Community Health Centres is a community based, non-profit organization funded by Ontario Health, emphasizing access to primary health care and prevention programs and services.We are currently seeking a 1...
-
Administrative Assistant
1 week ago
Thunder Bay, Ontario, Canada Cando Rail & Terminals Full timeThe Administrative Assistant is a self-starter with strong organization, communication, interpersonal, accounting, and computer skills. Working in a fast-paced, customer and employee-oriented environment, the Administrative Assistant is responsible for organizing and coordinating the administrative needs of the site.Roles and Responsibilities Support...
-
Administrative Assistant
1 week ago
Thunder Bay, Ontario, Canada AllRoads Auto Sales Full timeAllRoads Auto Sales is currently seeking an enthusiastic, positive, self-motivated Administrative Assistant to join our team to provide high quality administrative support in a fast-paced environment.Job Description and Responsibilities Assist with vehicle administration and data entry Greet customers with a pleasant disposition and willingness to provide...
-
Community Legal Worker
7 days ago
Thunder Bay, Ontario, Canada Nokiiwin Tribal Council Full timeThe Nokiiwin Tribal Council requires an experienced, knowledgeable, motivated, and career-minded Community Legal Worker supporting individuals residing in Netmizaaggamig Nishnaabeg (Pic Mobert First Nation area). Reporting to the Access to Justice Manager, the Community Legal Worker will work in a team centered environment and closely with the Restorative...