Legal Administrative Assistant

1 week ago


Thunder Bay, Ontario, Canada The Children's Aid Society of the District of Thunder Bay Full time

Legal Administrative Assistant

Full-Time, Permanent Position hours/week)


The Legal Administrative Assistant will work in close co-operation with administration and provide legal clerical support to the Agency and staff involved in child protection proceedings.

This position also provides back-up coverage to other Administrative Assistants, and Reception as assigned.

This includes a broad array of duties related to Society file management, administrative work and communication with external individuals and organizations, in accordance with Part VIII (Adoption Disclosure) and Part X (Privacy and Access) of the Child, Youth and Family Services Act.


Duties Include

  • Prepare court documents for filing before the court.
  • Serve or arrange for service of all pleadings.
  • Diarize all court dates/adjournments; Bring Forward system to prompt staff
  • Prepare legal correspondence/notifications.
  • Attend Legal meetings as required.
  • Ensure all disclosure requests are documented appropriately in the CPIN database.
  • Prepare disclosure packages according to Agency policies and procedures, adhering to Part VIII (Adoption Disclosure) and X (Privacy and Access) of the Child, Youth, and Family Services Act.
  • Coordinate with service recipients, legal personnel, and thirdparty requestors regarding their requests for information.

Position Requirements

  • Completion of a business diploma or certificate from an accredited college or equivalent combination of education and experience in legal support, human services, records management, administrative services, or health records management.
  • Intermediate skill levels and experience in Microsoft Office (Outlook, Word, Excel, PowerPoint).
  • Accurate and fast word processing skills.
  • Attention to detail.
  • Demonstrated ability to work in a challenging, fast paced work environment with multiple and changing deadlines: Organizational, coordination and time management skills to determine priorities, meet timelines and manage several assignments simultaneously.
  • Excellent communication skills including strong interpersonal, written, and verbal skills.
  • Ability to relate and interact with agency legal service providers, coworkers, and community collaterals in a courteous and purposeful manner.
  • Ability to assess workflow and administrative functions and to suggest improvements to improve efficiency, manage data and develop effective systems.
  • Use of sound judgment and tact to address a range of issues and to problemsolve.
  • Ability to work independently, or as part of a team.
  • Contribute to a culture of diversity, equity, and inclusion with a commitment to the elimination of disparity and disproportionality in service outcomes.
  • Reliable vehicle, safe driving record and valid G Driver's Licence.
  • Upon offer of employment, submission of a Current Criminal Records Check (Vulnerable Sector), deemed satisfactory to the employer.
***
APPLICATION INFORMATION - Applications Received to 5:00 pm on May 15, 2024.
***We thank all applicants; however only those considered for an interview will be contacted.

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