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Franchise Administrative Coordinator

3 months ago

Calgary, Alberta, Canada MTY Group Full time

Franchise Administrative Coordinator

Positions: 1 positions available

Job Location:
MTY office in Calgary, AB

Reporting to:
Senior paralegal as assigned.

Job summary / objective:

Are you ready for a new challenge? ''Let's roll'' your career with MTY A tasty future awaits #Letsroll #Tastyfuture

The MTY Group is a family whose heart beats to the rhythm of its brands and employees.

Over the past 40 years, EXCELLENCE, DEDICATION, and INNOVATION have led us to success.

Today we continue to look for talented professionals who want to work for a company that will provide them with growth opportunities and many rewarding experiences.


MTY Group is looking for a Franchise Administrative Coordinator to assist paralegals, lawyers and/or franchising teams by obtaining from existing franchisees the documentation and information necessary for the preparation of franchise agreements and for coordinating and overseeing the internal process for franchise extensions and transfers (resales).

This position is administrative assistance within the legal department. The employee will report to the senior paralegal.

What we offer:

  • 3 weeks holiday
  • Benefits from day one
  • Flexible hours
  • Half day Friday (long year)
  • Hybrid work mode
  • Exciting activities
  • Employee recognition awards
- $300 Health Care Spending Account

  • Reimbursement for continuing education
- $2000 referral bonus.

  • Akira: Telemedicine Service
  • Employee Assistance Program

Responsibilities & duties:

  • Coordinate and complete the preparation of various requests for existing franchisees in compliance with company policies, procedures, and regulatory guidelines by gathering and reviewing necessary documents and information to ensure they are accurate for paralegals and/or lawyers to begin drafting of legal documents.
  • Review and identify issues regarding documentation prepared by third parties (i.e. franchisees, landlords, and lawyers) and advise the appropriate departments accordingly.
  • Liaise with leasing department, operations teams and the legal team to ensure all required documents are prepared in a timely manner.
  • Maintain and organize process and documentation for franchisee support agreements.

Overseeing the process for franchise agreement extensions and transfers

  • Attend biweekly and monthly meetings with the development department and franchising departments to discuss the status of renewals and transfer files
  • Maintain and update on a daily basis file trackers necessary for development and franchising meetings. Meeting by phone conference and/or in person and explaining franchise agreement renewal process, renovation process, documentation, and fees to existing franchisees.
  • Explain franchising, disclosure, and documentation processes to franchisees for the purpose of extending or transferring franchises.
  • Track renewal documentation progress and follow up to ensure that that all parties have documentation prepared and signed off and funds advanced in accordance with company procedures and required timelines.
  • Review existing leases and all relevant documentation and liaise with leasing department to finalize lease renewals.
  • Liaise externally with franchisees, lawyers, and landlords and internally with Construction, Leasing, Accounting, Operations and Legal departments to respond to inquiries, resolve problems to complete the extension and transfer request files in a timely manner.
  • Maintain tracking lists for franchise extension files and transfer files.
  • Coordinate with operations and construction department to complete renovation requirements for resales and extension files and communicate requirements to franchisees.

Other Related Duties

  • Communication of any changes to traditional stores to the data entry personnel including openings, closures, renewals, and transfers.
  • Provide limited administrative assistance to various Brand Vice presidents in connection with extensions and transfer files, including arranging meetings and maintaining tracking reports.
  • Other related duties as required.

Qualifications and Requirements

  • Strong organizational skills and ability to work autonomously.
  • Proven time management skills with the ability to meet strict deadlines on multiple projects.
  • Excellent written and verbal communication skills.
  • Team player with 'cando' attitude.
  • Proficient in Word, Excel, and Outlook.

Job Types:
Full-time, Permanent

Schedule:

  • 8 hour shift
  • Monday to Friday

Capacité à faire le trajet ou à déménager:

  • RICHMOND HILL, ON: Faire le trajet sans problème ou prévoir un déménagement avant de prendre son poste (Obligatoire)

Work Location:
Hybrid remote in Calgary, AB