HR Administrative Assistant

2 weeks ago

Toronto, Ontario, Canada Osler, Hoskin & Harcourt LLP Full time
Osler, Hoskin & Harcourt LLP is one of Canada's leading business law firms. Advising many of Canada's corporate leaders, as well as U.S.

and international parties with extensive interest in Canada, our legal and business professionals are based in offices in Toronto, Montréal, Ottawa, Calgary, Vancouver and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena.

Our lawyers, students, management and business professionals have created a unique firm culture which nurtures mentoring and the exchange of ideas.

Osler is a dynamic and exciting place to begin a career or carve out a new path.


Are you an Administrative professional looking to take your next step? Then look no further and grow your career or carve out a new path, by joining our Human Resources team as an Administrative Assistant.


We are looking for an Administrative Assistant to perform a wide variety of administrative tasks that support the unique needs of the Human Resources team and related departmental projects.

This role requires excellent organization skills and the ability to multi-task and regularly adapt to changing priorities or interruptions to work-flow, while handling sensitive information confidentially.

If you are pro-active and enjoy variety in your day, this position is for you.

Major Responsibilities and Duties:

  • Provides administrative support and coordinates a variety of processes and programs including, service recognition, employee celebrations, wellness activities and HRIS data.
  • Acts as first level resource for responding to queries from staff and legal professionals and redirects as appropriate; prepares employment letters and related correspondence.
  • Supports annual programs such as salary administration and the preparation of the expense budget; conducts monthly expense reconciliation.
  • Maintains records for vacation and scheduling for the HR department and Legal Support teams including preparing overtime reports.
  • Drafts articles and posts on the Firm's intranet site; maintains the content of various HR and Legal Support pages.
  • Directly supports a team of managers including organizing meetings and team events, making travel arrangements, managing expenses and preparing documents and revisions.

Position Requirements:

  • Education and Experience_
Community College diploma plus three to five years of related administrative experience is desired. Experience in a law firm or professional services organization would be an asset.

  • Knowledge and Skills_
  • Strong organizational skills and attention to detail with the ability to multitask and prioritize
  • Superior customer service orientation with a friendly, professional manner
  • Solid writing/proofreading skills with ability to create reports and presentation materials
  • Strong verbal communication and listening skills
  • Computer skills and proficiency with MS Office (Outlook, Word, Excel, PowerPoint).
  • Knowledge of Sharepoint is considered an asset


For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies.

Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities.

We are currently working in a hybrid work arrangement, which includes a requirement to work partially in the office.

Accessibility and Accommodation

Background and Reference Checks


Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

LI-Hybrid

LI-SB1

  • HR Administrative Assistant

    2 weeks ago

    Old Toronto, Ontario, Canada Achievers Corp. Full time

    About AchieversThe "Achievers Employee Experience Platform" empowers employees to recognize each other in real time and aligns them to the values and goals of the company. With almost 4 million global users, the Employee Experience Platform enables employees in over 170 countries. Visit us at to learn more, and check out our platform in action here. Join us...

  • HR Administrator

    2 weeks ago

    Toronto, Ontario, Canada Youthdale Treatment Centres Full time

    JOB OPPORTUNITY - HR Administrator - Full-Time Permanent Position***As an integral member of the Human Resources team, the Human Resources Administrator provides support to the Human Resources department on a variety of HR functions in a multi-site environment.The HR Administrator is the first point of contact for employees on all HR related inquiries. This...

  • HR Assistant

    4 weeks ago

    Toronto, Ontario, Canada Reitmans Canada Full time

    We are looking to employ an HR assistant with outstanding administrative and communication skills. An HR assistant is expected to be a conceptual thinker with superb organizational and time management skills. You must be reliable and should accurately follow instructions with the ability to multitask and acclimatize to a fast-paced environment.To ensure...

  • HR Assistant

    2 months ago

    Toronto, Ontario, Canada Reitmans Canada Full time

    We are looking to employ an HR assistant with outstanding administrative and communication skills. An HR assistant is expected to be a conceptual thinker with superb organizational and time management skills. You must be reliable and should accurately follow instructions with the ability to multitask and acclimatize to a fast-paced environment.To ensure...

  • HR Administrator

    2 weeks ago

    Toronto, Ontario, Canada Youthdale Treatment Centres Full time

    JOB OPPORTUNITY - HR Administrator - Full-Time Permanent Position***As an integral member of the Human Resources team, the Human Resources Administrator provides support to the Human Resources department on a variety of HR functions in a multi-site environment.The HR Administrator is the first point of contact for employees on all HR related inquiries. This...

  • HR Assistant/office Administrator

    2 weeks ago

    Toronto, Ontario, Canada Beta-Calco Full time

    Company: Beta-Calco IncLocation: 1400 Whitehorse Road, TorontoBeta-Calco Inc. is a market leader in the design and manufacturing of commercial architectural LED lighting. With a rich history dating back to 1941, we blend innovation with excellence to bring to life visually stunning and high-performing lighting solutions. We employ 115 dedicated professionals...

  • HR Administrator

    2 weeks ago

    Toronto, Ontario, Canada MCIS Language Solutions Full time

    HR AdministratorAbout UsMCIS Language Solutions is a not-for-profit that has evolved into a social enterprise and has been relentlessly pursuing its goal to remove language barriers for over 30 years.With over 60 full time staff and engaging a roster of over 6,000 language professionals, MCIS provides a full suite of language solutions: from language...

  • Administrative Assistant to The Vp of HR

    2 weeks ago

    Toronto, Ontario, Canada Easton's Group of Hotels Inc. Full time

    Looking for a career change? Join one of Canada's most successful and multicultural Hospitality companies, that strives to take your talent to the next level. With 19 hotels owned and managed by Easton's Group of Hotels, and a further 6 in development, your passion, collaboration, and voice will be an excellent addition to our growing Organization. As a...

  • HR Administration Assistant

    2 weeks ago

    Toronto, Ontario, Canada Dawn InfoTek Inc. Full time

    Dawn InfoTek Inc. is a professional IT consulting team that partners with major financial institutions, investment firms and government sectors. We have been dedicated in delivering cutting-edge consulting services and recruiting all levels of IT positions for our clients.We are currently seeking a competent HR Administration Assistant (Intern) to join our...

  • HR Administrator

    2 weeks ago

    Toronto, Ontario, Canada Edgewood Health Network Inc Full time

    EHN Canada is the nation's largest private network of industry-leading mental health, trauma, and addiction treatment facilities, each with a passion for providing quality treatment for Canadians. We are committed to both caring for our patients and supporting their loved ones. With over 100 years of collective experience, our inpatient, outpatient, and...

  • HR Personnel Assistant

    2 weeks ago

    Toronto, Ontario, Canada SnapTryAI Full time

    We are a groundbreaking startup revolutionizing the e-commerce industry by providing a virtual try-out solution for online clothing shopping. Our innovative virtual try-out technology allows web-store owners to offer their customers a seamless and immersive virtual fitting experience directly on their websites. This is a full-time hybrid role as a Human...

  • HR Assistant

    2 weeks ago

    Old Toronto, Ontario, Canada CWB Group Full time

    HR Assistant (Contract-Summer student remote position) At the CWB Group, we find fulfillment and inspiration knowing that we are performing meaningful and purposeful work. Every day is a new adventure with opportunities to learn from industry leaders and, most importantly, from each other. When you join the CWB Group, you become part of a diverse and...

  • HR & Payroll Administrator

    2 weeks ago

    Toronto, Ontario, Canada Sterling Karamar Property Management Full time

    Purpose:The HR & Payroll Administrator will support the HR, Payroll & Benefits teams. They will play an essential role in supporting day-to-day administration, ongoing recruitment activities, as well as being an ambassador and key contributor to creating a positive experience for our clients and employees.Main Responsibilities:Process & Administration...

  • HR Assistant

    2 weeks ago

    Toronto, Ontario, Canada Ignite Student Union Full time

    POSITION OVERVIEWThe _Human Resources Assistant_ role will work closely with the _Manager, Operations_ to provide administrative support to the HR team in all areas of HR including but not limited to recruitment, onboarding and offboarding, HRIS and training and development.RESPONSIBILITIES You will assist with the onboarding and offboarding process for...

  • HR and Office Administrator

    2 weeks ago

    Toronto, Ontario, Canada Volante Systems Full time

    Volanté is an industry leading Enterprise Point-of-Sale (POS) company that sells its leading-edge hospitality solutions to blue-chip customers all across North America. With a team of over 100 employees in its Toronto, Ontario and Charlotte, North Carolina offices, Volanté's POS software has continuously demonstrated its ability to be flexible, scalable,...

  • HR Administrator

    2 weeks ago

    Toronto, Ontario, Canada Edgewood Health Network Inc Full time

    Primary Purpose:The Human Resources Administrator will provide administrative support and reporting for the HR Department.Duties and Responsibilities Provides administrative support to ensure efficient operation of the HR department. Provides onboarding and recruitment support to the team to fill open positions. Data entry relating to personnel records....

  • HR Administrator

    2 weeks ago

    Toronto, Ontario, Canada OP Trust Full time

    HR AdministratorDepartment: People TeamType: 15-Month ContractLocation: TorontoAt OPTrust, is our mission and business.When you choose OPTrust, you join a team of smart, talented individuals who drive our success and have a passion for pensions. Everyone at OPTrust – from different locations including London, Toronto, and Sydney – makes a significant...

  • HR Administrator

    2 weeks ago

    Toronto, Ontario, Canada Payfirma Corporation Full time

    About UsMerrco, headquartered in Toronto and founded in late 2016, is the leading Cannabis Payments Platform in Canada. In 2018, Merrco acquired Payfirma to create MerrcoPayfirma and has captured over 75% Ontario market share and 50% national coverage in the Canadian Cannabis retail market. The company is now well-positioned to expand into the U.S. and is...

  • HR Administrator

    2 weeks ago

    Toronto, Ontario, Canada ParaMed Home Health Care Full time

    Job Location(s): TorontoParaMed Home Health Care is Canada's leading provider of home care service. We have been providing homecare and wellness solutions since 1974 and operate across Ontario, Alberta, Manitoba and Nova Scotia. With 10,000 employees and over 75,000 clients, we are proud of the impact we bring to our communities through the delivery of...

  • HR Assistant

    2 weeks ago

    Toronto, Ontario, Canada S & C Electric Company Full time

    About S&CDo you want to be a part of a global team whose mission is to be the leading specialist in electric power switching, protection, and control by creating innovative solutions that are easily applied and provide the best long-term value? We help companies like Bruce Power, Toronto Hydro, Hydro Quebec, and many others keep the lights on for their...