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Executive Assistant

3 months ago

Kitchener, Ontario, Canada MHBC Full time

MHBC is an industry leading land use planning, landscape architecture, cultural heritage, and urban design expertise firm established in 1973 that has grown to 130 employees in 5 offices throughout Ontario.

We are currently searching for a
full-time in-office Executive Assistant to join our team at the
Kitchener Office.

  • What we offer:_
  • A
    hybrid environment which fosters flexibility, a mixture of WFH days and inoffice workdays (2 days in our Kitchener office and 3 days at home).
  • Initiatives to maintain
    worklife balance including Friday half days before summer long weekends as well as an extra week of paid vacation during the holiday season.
  • Social events throughout the year with gifts and prizes to be won, as well as
    MHBC swag.
  • A diverse, inclusive, and supportive team that makes work engaging and enjoyable.
  • A competitive compensation package including
    RRSP matching, opportunity for an
    annual bonus as well as your choice from
    1 of 3 benefits packages offered.
  • What you will do:_
  • Invoicing including budgets;
  • Accounts receivable follow up;
  • Scheduling meetings, arranging conference calls, arranging catering for meeting lunches;
  • Managing digital and hard copy project files;
  • Organizing and managing Partner's calendars;
  • Other general administrative duties, as required.
  • What you offer:_
  • Minimum 3 years of professional and progressive experience in administrative related roles;
  • Postsecondary education (diploma or certificate) is an asset;
  • A personable, positive and professional attitude;
  • Strong detailoriented organizational skills;
  • Advanced digital file management skills and advanced knowledge of MS Office Suite and Adobe Acrobat;
  • Time management skills and multitasking priorities in a supporting role to senior executives;
  • Understanding of basic bookkeeping;
  • Experience with ABAK time and billing is an asset;
  • Exceptional client relationship management skills;
  • Ability to demonstrate complete confidentiality with respect to client projects and company business;
  • Excellent written and verbal communication skills;
  • Knowledge of land use planning in Ontario is an asset.
  • MHBC is a strong advocate for diversity, equity, inclusion and belonging, and is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, abilities, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. MHBC is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities._

Job Types:
Full-time, Permanent

Benefits:

  • Company events
  • Dental care
  • Extended health care
  • Life insurance
  • Onsite parking
  • Paid time off
  • RRSP match
  • Vision care

Flexible Language Requirement:

  • French not required

Schedule:

  • No weekends

Ability to commute/relocate:

  • Kitchener, ON N2B 3X9: reliably commute or plan to relocate before starting work (required)

Experience:

  • Administrative: 3 years (required)

Work Location:
Hybrid remote in Kitchener, ON N2B 3X9