Senior Executive Administrative Assistant

1 week ago


Toronto, Ontario, Canada EightSix Network Inc Full time
Act as key contact person for Senior Vice President
Understand the organization and PC structure to source for information independently
Provide comprehensive daily (traditional and non- traditional) SVP support
Responsible for the day-to-day general office management (i.e. maintain confidentiality of files, order office supplies, computer equipment, update files)
Work with other Executive Assistants to complete tasks
Manage the SVP's calendar (scheduling/maintaining reoccurring meetings, avoiding meeting conflicts, etc.)
Provide event support as needed
Monitor SVP's e-mail inbox to help manage meeting proposals, action items, and proactively address or delegate inquiries
Review/cascade emails accordingly while upholding confidentiality (i.e., employee information, proprietary data)
Coordinate delegation of authority items such as expenses related to senior management, and approvals
Assist with pulling reports, or providing details for presentations
Help with errands such as lunch, coffee and etc.
Make travel arrangements for SVP, including international travel and ensure SVP has proper documentation
Provide some support to departmental financials and act as a delegate to approval for expense requests as appropriate

Must Have Skills:
Seasoned professional with at least years of comprehensive experience and proven success as an Executive Assistant within a corporate environment
Expert proficiency using Microsoft Word, Outlook, Excel, and PowerPoint
Must be comfortable doing untraditional and ad hoc Executive Assistant duties
Work independently, and within a team setting
Strong English communication skills (both verbal and written)
Interpersonal skills with the ability to build trust and maintain confidentiality
Strong organizational skills including ability to organize, plan and schedule activities
High attention to detail is critical to role
Ability to multi-task and prioritize workload to meet deadlines
Ability to work efficiently and accurately with minimal supervision
Ability to use sound judgement in decision making
Demonstrate good problem solving skills and resourceful in working with Executive Administrative Assistants and department
Demonstrate initiative, positive and helpful attitude when dealing with others in a professional manner

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