Executive Assistant

1 week ago

Toronto, Ontario, Canada culturelink Full time
full time
Executive Assistant
Chief Executive Officer

CultureLink is a Not for Profit Charity settlement and community organization with 35 years of experience in developing and delivering services to meet the needs of diverse communities.

Our team of more than 70 staff members, speaking more than 30 languages, is dedicated, knowledgeable, and multicultural. Our services connect cultures to build welcoming communities.

We assist newcomers looking for employment, help families navigate the school system, and provide youth with the skills necessary for bright and successful futures.

The Executive Assistant will support the Chief Executive Officer (CEO), Director of Finance, Board of Directors and, when necessary, the Senior Leadership Team, performing in a manner that demonstrates high level of professionalism, and confidentiality at all times.

In person work will be required primarily at CultureLink's main office located at 2340 Dundas St. Executive Support
Support the CEO, Director of Finance, and, when necessary, Senior Leadership team with preparation for events, meetings, internal and external communication funder, media and other stakeholder engagements
Act as a liaison between the executive and all stakeholders, scheduling and meeting potential partners and or stakeholders on behalf of CEO, compiling minutes, reports and recommendation of next steps
Prepare, format and assemble a variety of materials, including agenda, presentations, meeting minutes, reports, manuals, organizational policies and other documents, letters and correspondence for the Chief Executive Officer, Board of Directors and senior leadership team
Organize staff meetings with support from Management team, engaging staff through involvement throughout stages
Administrative Support
support the administration of health benefits
Liaise with Management team to create and maintain centralized reports, data capture and processes
Work in collaboration and support the Marketing and communication department to ensure adherence to processes, branding guidelines, while proactively providing feedback
Establish liaison with colleges, universities, and community partners to provide placement and coordinate supervision of placement students and volunteers
General Project Management
Research and review information (online, paper based) related to special projects and submit relevant information and reports, including, but not limited to, preparation of compliance reports for the agency and like reports as required, identifying and connecting with external stakeholders to gather information on scope of work related to special projects
Coordinate with vendors, consultants, 3 rd party service providers including technology, security, communications, on-site occupancy, in order to ensure continuous and smooth delivery of all daily and occasional services
Co-ordinate and plan for office services, such as accommodation, relocations, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
Basic troubleshooting of technology related concerns on site when required
Ensure the timely completion of all special projects, engaging appropriate stakeholders at required phases using forward planning outlined to CEO for prior approval

Physical demands:
sitting at a desk and using a computer for 80% of the workday

Social/Emotional demands:
teamwork; relationship/network-building
Diploma or degree in relevant Social Sciences or Business Administration
Three years' related experience, particularly as an executive assistant, administrative, technological support or similar roles in an organization of comparable size
Strong computer skills using MS Office applications, data systems and social media platforms
Knowledge on IT related matters related, but not limited to, troubleshooting basic issues, wireless network, computer hardware. Active Directory administration, security and firewall, Windows 10 operating system and applications, Windows servers, maintenance, IP network and routing is an asset

We value diversity and inclusion, and strongly encourage applications from racialized people, people with disabilities, and people from gender and sexually diverse communities.

Upon request, CultureLink will provide accommodations for people with disabilities throughout the selection process.
Any links posted within the job will take you to their external site where the same disclaimer applies.

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Options Consulting Solutions Full time

    EXECUTIVE ASSISTANTFULL-TIME/ 12-WEEK CONTRACTTORONTOHave you reached the ceiling in your current EA role?Do you have experience with Microsoft Office?Have you been lauded as a highly detail-oriented and dedicated Executive Assistant?The CompanyOur client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team. Are...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Options Consulting Solutions Full time

    EXECUTIVE ASSISTANTFULL-TIME/ 12-WEEK CONTRACTTORONTOHave you reached the ceiling in your current EA role?Do you have experience with Microsoft Office?Have you been lauded as a highly detail-oriented and dedicated Executive Assistant?The CompanyOur client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team. Are...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Softchoice Full time

    We are a software-focused IT solutions and services provider that equips organizations to be agile and innovative, and for their people to be engaged, connected, and creative at work. That means moving them to the cloud, helping them build the workplace of tomorrow, and enabling them to make smarter decisions about their technology. By doing these things we...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada CEI Fleet Collision and Safety Full time

    We are re-defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. We are looking for a proven and experienced Executive Assistant (EA) with a passion for supporting a c-suite executive. This EA will serve as a strategic and tactical partner supporting an Executive Vice President...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Mttalentgroup Full time

    Job Title: Executive Assistant Work Model: Hybrid (1-2 days in office, downtown Toronto) Client Overview: We are hiring on behalf of our esteemed client who is seeking a Rockstar Executive Assistant to partner with one of their top Executives. Job Description: As an Executive Assistant, you will play a crucial role in supporting executive functions...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada EightSix Network Inc Full time

    Have you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant? The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team. Are you a highly organized, dedicated and...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada York University Full time

    Purpose:York University's department of Athletics and Recreation is on a mission to transform the people we engage by leading the creation of a proud engaged campus. Dedicating ourselves to excellence. Investing in leaders and championing physical activity, sport and wellness. One Lion At A Time. Working within a fast paced, changing environment the...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Equinix Full time

    Who are we?Equinix is the world's digital infrastructure company, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility,...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Equinix Full time

    Who are we? Equinix is the world's digital infrastructure company, operatingover 250 data centers across the globe.Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with...

  • Executive Assistant

    3 weeks ago

    Toronto, Ontario, Canada Equinix Full time

    Who are we?Equinix is the world's digital infrastructure company, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility,...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada CB Canada Full time

    Ref ID: Classification: Executive AssistantCompensation: $25.00 to $32.00 hourlyThis Executive Assistant position at a growing, dynamic firm in the Healthcare/NHS industry is for professional, highly-skilled candidates. You might be right for this Executive Assistant role, if you feel you can maintain various administrative duties for executive management....

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada EightSix Network Inc Full time

    Contract Period: 05/21/2024 to 10/31/2024Hours: Monday- Friday (9AM to 5 PM) Responsible for providing administrative support to executive-level individuals. Responsibilities include assisting assigned executive in the management of schedules, handling calls from both internal and external sources, typing correspondence including letters, memos, forms,...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada The Ontario Secondary School Teachers' Federation District 12 Toronto Full time

    ONTARIO SECONDARY SCHOOL TEACHERS' FEDERATION TORONTO1482 Bathurst Street, Suite 300, York, Ontario M5P 3H1Job Posting for the position of Executive AssistantOVERALL EXPECTATIONSThe OSSTF Toronto office is a professional environment serving members of three Bargaining Units - Occasional Teachers (supply teachers), Professional Support Staff Personnel and...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Family Day Care Services Full time

    Executive AssistantWork with us at Family Day. Put your training, experience, and passion for quality Child Care and Early Learning to work at Family Day.Position Available: Executive Assistant, Permanent Full TimeLocation: 155 Gordon Baker Road, Suite 400, Toronto, Ontario, M2H 3N5Hybrid with a minimum of two days a week in officeStart Date:...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Element Fleet Management Full time

    Get started on an exciting career at ElementElement employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team.What We NeedWe...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada CEI Fleet Collision and Safety Full time

    Get started on an exciting career at Element Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team. What We...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Leon's Furniture Full time

    LFL Group is Currently Hiring an Executive Assistant This demanding role requires a dynamic, experienced, detail-oriented individual with a high energy level and a positive attitude. This is a fully in-office (non-remote) role based out of our Corporate Home Office at 401 & Black Creek Drive. Providing executive-level support while building and sustaining...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Legislative Assembly Full time

    Do you thrive in a challenging role in a fast-paced environment? Do you wish to contribute to our compelling mission of advancing Ontarians' privacy and information rights?If so, consider this exceptional, full-time opportunity with the Information and Privacy Commissioner of Ontario (IPC).The Executive Assistant reports to the Assistant Commissioner,...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Ontario Health Full time

    At Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in health and wellness for all. Our mission is to connect the health system to drive improved and equitable health outcomes, experiences and value.How we work...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada 123Dentist Full time

    123Dentist is Canada's oldest and largest dentist-owned network of dental practices with more than 425 locations nationwide and more than 5,000 employees and growing. We provide Canadian dentists anddental practices with an array of non-clinical support and resources, including accounting, HR, marketing, as well as supply & equipment procurement. By...