Administrative Coordinator

2 weeks ago

Montreal, Quebec, Canada Mercer Full time

Administrative Assistant

What can you expect?


The Administrative Assistant will support the Canadian Wealth Analytical Services team (in Montreal and Toronto) by providing an in-depth knowledge of administrative procedures and tools.

The applicant must have a basic understanding of the business service area, clients, key terms and service offerings while also being eager to learn the team's specific procedures and needs.

The Administrative Assistant will be required to handle sensitive information with professionalism and integrity while communicating openly and often among team members.

The applicant must also continually strive to promote smooth workflow and ensure client needs are met. This includes ensuring Mercer standards are applied appropriately in all document production.

What is in it for you?

  • A company with a strong Brand and strong results to match
  • Competitive pay (salary and bonus potential), Full benefits package (medical, dental, vision, STI/LTI, life insurance, RSP (Retirement Savings Plan or TFSA (taxfree savings account.)
  • Benefits coverage starting Day
  • Multiple medical, dental, and vision plans with choices to fit all needs and budgets
  • Be part of a work environment that promotes social connection and worklife flexibility
  • Be provided opportunities to personalize your role and career
  • Be rewarded for your contributions
  • A dynamic, collaborative and inclusive culture, where diversity is embraced and you are celebrated and appreciated for who you are.
  • The chance to make a positive difference in your local community by using your paid time off to volunteer through events organized by Mercer Cares, our community outreach and volunteerism BRG.

We will count on you to:

  • Handles and coordinate with the team to own the processing of code set-ups and renewals (WebCas).
  • Edit and create documents using PowerPoint, Excel & Word while ensuring all documents produced adhere to Mercer's global identity/document standards.
  • Arranges travel and meetings periodically for team members; track and summarize expense reimbursement for the team.
  • Adhere to best practices and expense control (i.e., travel rates, office supplies, catering, vendors, etc.). Contribute to accurate client/project budget management through accurate and prompt time entry.
  • Assist team with a variety of administrative tasks as assigned. Provide backup AA support within business unit.

What you need to have:

  • High School Diploma required;
  • 2+ years of administrative assistant experience, preferably in a consulting environment or professional service industry.
  • Bilingual spoken and written is required (English, French)
  • Proficiency in Microsoft Office, with demonstrated expertise in Word, Excel and PowerPoint.
  • Adaptable with internal computer programs.
  • Ability to support multiple team members at any given time.
  • Demonstrated ability to multi task with professionalism.

What makes you stand out:

  • Project management skills.
  • Strong team player and eager to embrace new tasks.
Mercer is committed to embracing a diverse, inclusive and flexible work environment.

We aim to attract and retain the best people regardless of their sex/gender, marital or parental status, ethnic origin, nationality, age, background, disability, sexual orientation, gender identity or any other characteristic protected by applicable law.

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