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3 months ago

Guelph, Ontario, Canada Ministry of Natural Resources and Forestry Full time

Are you an efficient office administration professional with excellent organizational skills? Are you an excellent team player who is equally self-driven and comfortable working independently? If so, consider this position with the Ministry of Natural Resources and Forestry, Regional Operations Division.


OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the

OPS Anti-Racism Policy and the

OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's

Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?: You will:

  • provide front-line customer and client services to internal and external clients
- assist in the district financial process by receiving revenue, preparing receipts, making bank deposits, entering data, identifying and resolving errors, and maintaining district financial records;
- assist in Human Resource functions such as completion of hiring documents, tracking and filing of WEAR forms, etc.;
- provide a range of administrative services such as: arranging, participating and recording minutes of meetings, composing routine correspondence, receiving incoming and preparing outgoing mail, producing approvals/permits/licences, logístical support to district supervisors and teams organizing and maintaining district filing systems, maintaining office supplies and equipment, compiling data and drafting reports;

How do I qualify?:

Communication skills:

- ability to convey information, respond to inquiries, resolve complaints and issues using tact and diplomacy with clients, the general public and staff
- ability to create and/or proofread critical correspondence in relation to hiring, issue management, finances, etc.

Planning and organizational skills:

- ability to effectively manage a demanding workload with multiple priorities
- ability to use effective time management skills to ensure deadlines are met
- ability to effectively plan, monitor and track multiple deadlines and processes (e.g. new staff requirements; critical deadlines; recurring meetings; licence renewals, etc.

Judgment and analytical skills:

- ability to determine nature and urgency of matters, inquiries and processes and prioritize, action or refer accordingly
- ability to identify and resolve discrepancies in reports and financial data
- ability to maintain a high level of confidentiality

Office administration experience:

- demonstrated experience with office administrative duties such as human resources, purchasing, revenue collection procedures, assets management, tracking correspondence/projects, arranging meetings/travel, maintaining supplies and office equipment

Computer skills:

Additional Information:

Address:

  • 1 Permanent, 615 John St N, Aylmer, West Region or 1 Stone Rd W, Guelph, West Region

Compensation Group:

  • Ontario Public Service Employees Union
  • Understanding the job ad definitions
    Schedule:
  • 3.7
    Category:
  • Administrative and Support Services
    Posted on:
  • Friday, March 31, 2023
    Note:
  • N-NR197470/23