Payroll Clerk

1 week ago

Guelph, Canada St. Joseph’s Full time

**Payroll Clerk**

**Full-Time, Non-Union**

**#R/23-101**

**The Organization**:
St. Joseph’s Health Centre Guelph (SJHCG) is a faith-based organization that is part of St. Joseph’s Health System. We live by our CARE values: Compassion, Accountability, Respect, and Excellence, and embed person
- and family-centred care throughout our 240 long-term care beds, 106 hospital beds, and a variety of outpatient and community support services. Our staff complement of approximately 700 employees is committed to contributing to a healthy, safe, and respectful environment. If you are a passionate and highly motivated individual, looking to help us advance in our mission, vision and values, we look forward to you joining our team

**The Job Summary:
The Payroll Clerk is a member of the Finance Team, responsible for the processing of payroll and other associated duties. The responsibilities of the position include, but are not limited to, the following:
**Key Accountabilities & Success Criteria:
- Perform all tasks related to the biweekly payroll processing of 700+ employees, within the scope of the various contractual agreements in place, and ensure that payroll is accurate and on time.
- Ensure that all payroll remittances including EHT, WSIB, garnishments, CUPE & ONA union dues, benefits, and HOOPP pension are prepared and paid both accurately and on time.
- Provide support and training to Human Resources, Departmental Managers, and Central Scheduling.
- Answer inquiries from employees regarding pay, tax, deductions, and adjustments.
- Assist in administration of various employee/retiree benefits and pension contributions.
- Complete payroll related surveys, studies, projects and investigations.
- At payroll year end, complete reports and forms, including T4/T4A’s, HOOPP MDC reports and remittance reconciliations to the various government agencies.
- Complete Records of Employment within specified timelines.
- Participate in payroll audits on a regular basis to ensure the accuracy of data.
- Create and/or generate reports within Quadrant Workforce or Microsoft Excel to satisfy internal and external reporting requirements.
- Ensure that employee status changes, new hires, and terminations are updated within Quadrant Workforce in a timely manner.
- Keep up to date on all legislative changes and updates.
- Ensure that internal controls are followed at all times.
- Comply with patient safety programs and processes including identifying and reporting adverse events/near misses.
- Attend and participate in appropriate safety training and education updates (ex. hand hygiene, WHMIS, emergency code reviews).
- Identify unsafe conditions or practices and take appropriate action to address them, including reporting or removing hazards.
- Provide support within the Finance Department when required.
- Other duties and projects as assigned

***

**Qualifications**:

- Completion of Canadian Payroll Association courses is preferred.
- Previous experience with Payroll software, with Quadrant Workforce preferred.
- Payroll experience in a unionized environment, preferably CUPE and ONA.
- Payroll experience in a health care environment is preferred.

***

**Skills & Abilities**:

- Intermediate to advanced computer skills in Microsoft Excel.
- Demonstrated knowledge of payroll legislative requirements.
- Must be detail conscious with a high degree of accuracy.
- Ability to communicate effectively, both verbally and written, in situations that require tact, diplomacy and discretion.
- Ability to interact positively in relationships with all stakeholders.
- Highly effective problem solving skills.
- Ability to manage time effectively, prioritize and multi-task in a fast-paced environment, ensuring all deadlines are met.
- Demonstrated appreciation and respect for protocol, professionalism, and confidentiality.
- Ability to work efficiently independently and in a team environment.
- Highly motivated with the ability to adapt quickly to new situations and challenges.
- Regular and punctual attendance is a requirement of this position, with the ability to work flexible hours when required

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