Executive Administrator

2 weeks ago

Toronto, Ontario, Canada Patterson Companies, Inc. Full time

Executive Administrator supports the Toronto branch team through various administrative duties to assist all departments in running efficiently and effectively. He/she will provide support to the Operations Manager and report directly to her.

Major Duties:

Support the office as directed by the Operations Manager. Work closely with the Operations Manager, Branch Manager and the District Sales Manager through administrative tasks including filing, research, planning events, analysis, etc. Support Territory Rep's as directed by the Operations Manager. Manage all Toronto general inquiries and distribute as needed general email, faxes and phone calls. Manage all office equipment, support building maintenance issues through coordinating with 3rd parties. Order office supplies for Toronto, as needed. Operate the Main switchboard. Proactively look for opportunities to improve processes and support other team members. Adheres to all company and quality procedures and policies. All other administrative tasks as required including scheduling meetings, building maintenance, expense processing, etc.

Job qualifications:

High school diploma or equivalent. Minimum 3 years' experience in similar position. Previous experience in the dental field is an asset. SAP knowledge an asset. Excellent communication skills, both written and verbal in English. Extremely well organized and attention to detail. Ability to multitask and perform under pressure in order to effectively meet deadlines. Excellent computer, particularly Excel and general accounting skills are required. Exceptional customer service and communication skills. Ability to work independently. Proven team player.

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