Events Administrator

1 week ago


Toronto, Ontario, Canada Executive Platforms Inc Full time

WHO WE ARE AND WHAT WE DO...


Executive Platforms builds world-class forums to facilitate the sharing of ideas among the senior leadership of businesses and organizations with common objectives, interests, and challenges.

Through careful and concerted effort based upon decades of experience, we work to elevate the conversation and provide all our stakeholders with a trusted platform to network, benchmark, learn, and grow together to inspire success in their working lives.

With our office located on The Esplanade in the beautiful St.

Lawrence Market District, which is less than five minutes away from Union Station, we boast a team of young, passionate professionals who enjoy working together to build something great.

Our goal is to bring together the best and brightest to discuss the issues of the day in the right environment to inspire positive change for all our stakeholders.


Responsibilities of the Events Administrator

  • Serving as the main contact for delegates and helping them plan their attendance through regular communications (filling out their bios, details re: event agenda, hotel bookings, flights etc.)
  • Assist with scheduling 121 meetings for attendees
  • Sending out event calendar invites to all attendees
  • Keeping event websites updated with new registrations and logos
  • Maintaining planning softwares
  • Assisting with creating onsite print materials that include event badges, show guides and signage
  • Researching and booking event entertainment and onsite activities within assigned budgets
  • Booking travel and accommodations for both Speakers and Staff
  • Maintaining event inventory and reordering as required
  • Seeking feedback, advice, and clarification of processes from senior team members to ensure quality of work
  • Keeping up to date with current industry trends, market activities, and the competitive landscape
  • Building and maintaining strong relationships with clients
  • Collaborating with other departments to ensure event success

Qualifications of the Events Administrator

  • A background of Special Events Planning, Hotel Management, F&B Management, Hospitality, Tourism & Leisure or other related program an asset
  • Multitask oriented with superior organizational skills, customer relations experience and a positive attitude
  • Excellent written and verbal communication skills
  • General business acumen and an understanding of Fortune 1000 companies
  • A strong desire to be a team player and must be capable of handling tight deadlines
  • Must have working knowledge of Microsoft Office (Word, Excel, PowerPoint)
  • Comfort with the Adobe Create Suite, specifically InDesign and Photoshop an asset
  • Must hold a valid passport plus any other required documents for travel to the US and Europe
  • Manual labor will be involved onsite and will include activities like setting up signage, wheeling event cases, moving tables/chairs, long hours and lots of walking on the 3 event days

Pay:
From $43,000.00 per year

Benefits:

  • Dental care
  • Extended health care
  • Paid time off

Flexible Language Requirement:

  • French not required

Schedule:

  • Monday to Friday
  • Overtime
  • Weekends as needed

Work Location:
Hybrid remote in Toronto, ON M5E 1A6

  • Toronto, Ontario, Canada Oliver & Bonacini Events Full time

    Company DescriptionReady for the next chapter of your career? Why not make one of Canada's leading restaurant groups a part of it We value relentless innovation and kick-ass creativity We provide advancement through training and development and our hands on managers empower people and awaken ability through responsibility and respect.What's in it for you?...


  • Toronto, Ontario, Canada University of Toronto Full time

    Date Posted:01/09/2023Req ID: 29214Faculty/Division: Faculty of Arts & ScienceDepartment: Department for the Study of Religion - Robert H.N. Ho Family Foundation Centre for Buddhist StudiesCampus: St. George (Downtown Toronto)Position Number:Description:About us:The Faculty of Arts & Science is the heart of Canada's leading university and one of the most...


  • Toronto, Ontario, Canada Komatsu Brasil International Full time

    Komatsu is an indispensable partner to the construction, mining, industrial, and forestry industries that maximizes value for customers through innovative solutions. With a diverse line of products supported by our advanced IoT technologies, regional distribution channels, and a global service network, we tap into the power of data and technology to enhance...


  • Toronto, Ontario, Canada Canadian Security Trader's Association, Inc (CSTA) Full time

    The board administrator and event coordinator will play a key role in supporting the Office of the Canadian Security Traders Association Presidency, as well as two boards: the Canadian Security Traders Association (CSTA) and the Institutional Equity Traders Association (IETA) of Toronto. The role will primarily focus on event planning, conference planning,...

  • Event Administrator

    1 week ago


    Toronto, Ontario, Canada Infotek Consulting Services Full time

    MUST HAVE: Initiativetaking individual with a proven track record to deliver results with a cando approach 3+ years of experience planning multiday conferences, large social events Strong timemanagement and organizational skills to pivot quickly and manage multiple deadlines and priorities withina fast paced, high-pressure environment Experience with Event...


  • Toronto, Ontario, Canada Canadian Security Trader's Association, Inc (CSTA) Full time

    The board administrator and event coordinator will play a key role in supporting the Office of the Canadian Security Traders Association Presidency, as well as two boards: the Canadian Security Traders Association (CSTA) and the Institutional Equity Traders Association (IETA) of Toronto. The role wi

  • Specialist, Events

    1 week ago


    Toronto, Ontario, Canada Retail Council of Canada Full time

    If you are interested in joining a dynamic and growing non-profit organization, Retail Council of Canada (RCC) is for you. We're an energetic and progressive trade association that's moving fast and looking forward. Our commitment to our members and high-quality customer service are our top priorities. For more than 50 years, RCC has been the Voice of...

  • Event Planner

    2 weeks ago


    Toronto, Ontario, Canada EightSix Network Inc Full time

    We are looking for a detail-oriented Internal & External Events Coordinator to join The Frankie Solarik Holdings (BarChef, Bar Prequel, Compton) events team. This role is important for ensuring the smooth execution of external events through collaboration with our Events team, Mixologist Leads, and team members. The ideal candidate will have a passion for...

  • Coordinator, Events

    1 week ago


    Toronto, Ontario, Canada SickKids Foundation Full time

    SICKKIDS FOUNDATION IS ON THE HUNT FOR AN EXTRAORDINARY COORDINATOR, EVENTSABOUT US:SickKids Foundation leads the fight for The Hospital for Sick Children (SickKids), recently ranked the number one paediatric hospital in the world by Newsweek. Celebrating 50 years of philanthropic impact in 2022, SickKids Foundation is the largest charitable funder of child...

  • Specialist, Events

    1 week ago


    Toronto, Ontario, Canada Retail Council of Canada Full time

    If you are interested in joining a dynamic and growing non-profit organization, Retail Council of Canada (RCC) is for you. We're an energetic and progressive trade association that's moving fast and looking forward. Our commitment to our members and high-quality customer service are our top priorities. For more than 50 years, RCC has been the Voice of...

  • Events Coordinator

    1 week ago


    Toronto, Ontario, Canada Vector Institute Full time

    Events CoordinatorEvents and Community Engagement/ Marketing & Communications - Toronto, OntarioPOSITION OVERVIEWReporting to the Manager, Events, with a dotted line to the Director, Community Engagement & Events - the Events Coordinator will develop and organize the logistics of numerous/multi-day events within tight and conflicting deadlines. They will...

  • Event Associate

    1 week ago


    Toronto, Ontario, Canada Toronto Public Library Full time

    Under the direction of the Sales Supervisor, this position will be responsible for venue rental contracts, eventplanning & coordination, and assisting in supervision of events.DUTIES:Under the general direction of the designated manager, the position is responsible for:Liaise with Sales Supervisor on all venue rental contracts and events Coordinate the...

  • Events Specialist

    1 week ago


    Toronto, Ontario, Canada WeirFoulds LLP Full time

    A firm is only as good as its people and at WeirFoulds we are committed to hiring top legal talent. We encourage you to join our team if you are a self-starter who shares our passion for exceptional client service, entrepreneurialism, client development, as well as the building and strengthening of client relationships.Our friendly, collaborative and...


  • Toronto, Ontario, Canada Canadian Council for Aboriginal Business Full time

    Company Canadian Council for Aboriginal BusinessCanadian Council for Aboriginal Business (CCAB) is a national Indigenous, non-partisan association. Our mission is to promote, strengthen and enhance a prosperous Indigenous economy through the fostering of business relationships, opportunities, and awareness.The Marketing Associate, Events & Awards is...

  • Coordinator, Events

    1 week ago


    Toronto, Ontario, Canada Campfire Circle Full time

    Coordinator, EventsABOUT USCampfire Circle has offered healing through happiness for thousands of kids and families affected by childhood cancer since 1983. It's where kids can be kids, and families can be families—engaging in camp-inspired community, in-hospital, and overnight camp programs, at no cost to them. As a privately funded organization, Campfire...

  • Events Coordinator

    1 week ago


    Toronto, Ontario, Canada Park Hyatt Toronto Full time

    SummaryFind your place at park hyatt Toronto:Be a part of something bigger. Make a difference in the lives of those around you. Love where you work. Join a family that values respect, integrity, humility, empathy, creativity and fun. At Hyatt, diversity, equity and inclusion are at the core of our purpose, _to care for people so that they can be their...

  • Events Assistant

    2 weeks ago


    Toronto, Ontario, Canada Michael Garron Hospital Full time

    OVERVIEWNestled in the heart of East Toronto, Michael Garron Hospital (MGH) is a vibrant community teaching hospital serving more than 400,000 people in 22 distinct neighbourhoods. For over 90 years, MGH has provided high-quality, patient-centred healthcare services across all stages of life. MGH is a full-service hospital with strong community and research...


  • Toronto, Ontario, Canada Options Consulting Solutions Full time

    EVENTS MANAGER #12753 FULL-TIME Do you have strong leadership skills and a strategic mindset for event planning? Do you have experience in managing hundreds of events thoroughout the year? Are you passionate about event planning and project management? Our client is a distinguished organization that provides a vast Canada-wide membership base with training...


  • Toronto, Ontario, Canada University of Toronto Full time

    Date Posted:03/12/2024Req ID: 36510Faculty/Division: Faculty of Arts & ScienceDepartment: Centre for Study of United StatesCampus: St. George (Downtown Toronto)Position Number:Description:About us:The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world. The...

  • Event Specialist

    1 week ago


    Toronto, Ontario, Canada Oliver & Bonacini Full time

    Job DescriptionThe event specialists at O&B Events are responsible for managing all inbound business. Through the event cycle of service, the specialist is thorough and detailed in all communications with clients, utilizing Delphi and Social Tables to ensure accurate event details are shared with the client and teams. The event specialist provides...