Office Manager

1 week ago


Cambridge, Ontario, Canada peopleCare Golden Years Full time

Office Manager - Golden Years


peopleCare is a family owned, values-based organization that provides outstanding care and exceptional experiences for those who live and work in our long-term care and retirement homes.

Our staff are engaged, enthusiastic and strive to exceed expectations.

We are always looking to hire talented and caring new people, who want to make a difference and who embrace change with a positive attitude.

Investing in staff wellness, recognition, education, and leadership development is a priority.


Named one of Canada's Best Managed Companies for nine years in a row, peopleCare is also accredited with Exemplary Standing.

These distinctions are thanks to our outstanding team of skilled and dedicated people working collaboratively with our partners to drive excellence in operations, care, and services.

Our teams are committed to social impact and going Beyond Ourselves in our communities.

THE ROLE

  • As a member of the peopleCare team, this position will provide administrative, accounting and payroll support for the longterm care home while ensuring efficient office practices. This position provides the initial contact representing the corporate mission, vision and values to resident families and all other visitors. Maintains confidentiality of all financial, personnel and resident data while assisting the Executive Director._

Reports to:
Executive Director

RESPONSIBILITIES

  • Provide exceptional customer service to residents, visitors, service providers and staff.
  • Manage the admissions process for new residents and discharges.
  • Work with Finance team at Leadership Support to manage and complete financial processes while ensuring accuracy of all financial records in accordance with the Long Term Care Act (billing, petty cash funds, accounts receivable, collections).
  • Work with IT to manage system user accesses (Point Click Care, user ID set up, etc.)
  • Order administration supplies in accordance with home supply budget.
  • Maintain and prepare internal reports for home as required or directed by the Leadership Service Office or the Executive Director of the Home.
  • Participate in the accreditation process and ensure that documentation is maintained as per the quality management systems within the home to ensure compliance.
  • Ensure current knowledge of collective agreements, ministry guidelines, and government legislation.
  • Responsible for some workforce managementrelated tasks (employee new hire paperwork, employee files, attendance management, employee pension plan, internal job postings, performance reviews, etc.).
  • Review payroll variances in conjunction with employee timecard exceptions.
  • Participate in the home's oncall manager rotation.
Completes other duties as assigned.

EDUCATION AND EXPERIENCE

  • 5 years progressive related experience.
  • 2year college diploma in business administration or equivalent.
  • Strong attention to detail; ability to work efficiently with a high degree of accuracy.
  • Excellent time management and organizational skills.
  • Experience in long term care industry in a unionized environment is an important asset.
  • Welldeveloped interpersonal skills and demonstrated ability to interact efficiently and courteously with residents, public, employees and volunteers.
  • In support of the peopleCare Communities' commitment to a healthy and safe workplace and community, our COVID19 Immunization Policy requires all staff and volunteers to be fully vaccinated against COVID19 (1st and 2nd dose) as a condition of employment* along with a police check and a negative TB test result.

Job Types:
Full-time, Permanent

Benefits:

  • Company pension
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Onsite parking
  • Paid time off
  • RRSP match
  • Vision care
  • Wellness program

Schedule:

  • 8 hour shift
  • Holidays
  • Monday to Friday
  • On call

Supplemental pay types:

  • Bonus pay

Ability to commute/relocate:

  • Cambridge, ON: reliably commute or plan to relocate before starting work (required)

Work Location:
One location
  • Office Manager

    1 week ago


    Cambridge, Ontario, Canada Uni-Spray Systems Inc Full time

    Uni-Spray Systems Inc (Cambridge, ON) is an ISO 9001/ISO 14001 certified full service, high precision manufacturing company that provides its clients in over 60 countries worldwide with a single source for molded plastic parts and assemblies. We are currently looking for an Office Manager to join our team.Job Duties: Responsible for all HR duties including...

  • Office Manager

    1 week ago


    Cambridge, Ontario, Canada Maple Site Solutions Inc Full time

    Who We AreMaple Site Solutions Inc. is an employee-owned Specialty Foundations contractor building shoring and deep foundations systems for heavy civil, residential and ICI projects, and we're looking to add an Office Manager/Bookeeper to our growing team.We offer exceptional opportunities including career development and training for motivated construction...

  • office manager

    1 week ago


    Cambridge, Ontario, Canada Exalted Construction Inc. Full time

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 35 hours per weekEducation: Expérience: EducationSecondary (high) school graduation certificate or equivalent experienceWork settingWilling to relocateRelocation costs not covered by employerTasksReview and evaluate new administrative procedures Delegate work to office support...

  • Office Manager

    1 week ago


    Cambridge, Ontario, Canada Service Corporation International Full time

    Consider the possibilities of joining a Great Place to Work SCIC proudly offers part-time, temporary, and seasonal associates benefits, including: Extended Health Drug Coverage, Basic Dental Services, Life Insurance, and AD&D. Eligibility criteria apply. Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a...


  • Cambridge, Ontario, Canada Bunzl Canada Full time

    Bunzl Safety Canada is seeking a dynamic individual to fill the role of Hybrid Office Manager/Executive Assistant. This position is pivotal in providing administrative support to the Senior Vice President, as well as managing various office administration tasks crucial for the smooth operation of the office. The ideal candidate will be organized,...


  • Cambridge, Ontario, Canada Bunzl Canada Full time

    Bunzl Safety Canada is seeking a dynamic individual to fill the role of Hybrid Office Manager/Executive Assistant. This position is pivotal in providing administrative support to the Senior Vice President, as well as managing various office administration tasks crucial for the smooth operation of the office. The ideal candidate will be organized,...


  • Cambridge, Ontario, Canada Bunzl Canada Full time

    Bunzl Safety Canada is seeking a dynamic individual to fill the role of Hybrid Office Manager/Executive Assistant. This position is pivotal in providing administrative support to the Senior Vice President, as well as managing various office administration tasks crucial for the smooth operation of the office. The ideal candidate will be organized,...


  • Cambridge, Ontario, Canada Edge Tool & Die Inc. Full time

    Principal Duties: Full Cycle Bookkeeping: AP/AR, preparing and posting invoices, monthend closing, bank reconciliations, and government remittances (HST, EHT, WSIB). Processing biweekly payroll in a timely manner Assisting in the preparation of Financial Statements Professionally interact with employees, vendors and customers Administer employee benefits and...

  • Office Manager

    1 week ago


    Cambridge, Ontario, Canada SCI Full time

    Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work Job Summary Manages and coordinates the operational activities of a funeral home, cemetery and/or crematory operation. Ensures the highest quality services and products, to satisfy the need of any client family, to maximize budgeted...


  • Cambridge, Ontario, Canada Smarter Alloys Full time

    If you are a highly motivated and engaging self-starter, looking for an opportunity to make a big impact in a rapidly growing company, look no further.Working for Smarter Alloys, you will:Support the office with all administrative tasks and projects. Office ordering/purchasing, inventory and organizing. Shipping/Receiving. Coordinate social activities for...

  • Office Assistant

    1 week ago


    Cambridge, Ontario, Canada Canada General Warranty Full time

    Canada General Warranty Inc. is seeking an individual that will be a hard-working professional able to undertake a variety of administrative, clerical and bookkeeping support tasks and work diligently under pressure.If you are highly organized, systematic, and have strong administrative and bookkeeping skills this position may be a great opportunity for...


  • Cambridge, Ontario, Canada ATS Automation Tooling Systems Full time

    Join our globally growing team at ATS Industrial Automation where we create complex automation solutions at the highest level that sustainably impact lives around the world.At ATS, a publicly traded global company with a proud 40-year history, we help drive the future with our factory-wide automation solutions. At ATS Industrial Automation, what we do...


  • Cambridge, Ontario, Canada Electrical Safety Authority Full time

    ESA is seeking an experienced and effective leader for the role of Region Office Supervisor to support our Western Region Operations Team and help make Ontario safer.About the JobThe Region Office Supervisor will manage all functions associated with running a Regional office, including supervision of both direct and indirect reporting personnel. Perform...

  • Office Specialist

    1 week ago


    Cambridge, Ontario, Canada Gemstone Kitchens Full time

    Gemstone Kitchens is looking for a passionate and motivated Office Specialist. The role is within the showroom environment and is responsible for several day-to-day activities. The Office Specialist is an exceptional multitasker and organized. Responsible for coordinating schedules. This role has opportunities to grow and be fully crossed-trained in Kitchen...


  • Cambridge, Ontario, Canada Darling International Canada Inc. Full time

    Darling International Canada Inc., is Canada's largest provider of rendering and recycling services to the food industry, operating six processing facilities across Canada. Darling Canada provides essential services for the efficient and environmentally responsible management of collecting, processing and recycling edible and inedible animal by-products....


  • Cambridge, Ontario, Canada Canadian Tire - Cambridge 75 Dundas (Store #036) Full time

    SummaryAn Office Associate is responsible for conducting administrative and office work for the store. The Office Associate handles and protects sensitive and confidential information on a daily basis. This role requires a high level of discretion and the safeguard of confidential information. This role may also require the signing of a confidentiality...


  • Cambridge, Ontario, Canada Trade-Mark Industrial Inc. Full time

    Trade-Mark Industrial Inc. is an industrial, commercial and institutional multi-trade contractor specializing in millwrighting, rigging, electrical, piping, fabrication, structural, sheet metal & HVAC installations and repairs. We are a 24/7 company with a demanding customer base.We are currently looking to hire a Dispatcher & Office Assistant in our...


  • Cambridge, Ontario, Canada Trade-Mark Industrial Inc. Full time

    Trade-Mark Industrial Inc. is an industrial, commercial and institutional multi-trade contractor specializing in millwrighting, rigging, electrical, piping, fabrication, structural, sheet metal & HVAC installations and repairs. We are a 24/7 company with a demanding customer base.To support our growth initiatives, we are currently looking to hire a full-time...


  • Cambridge, Ontario, Canada Grand River Conservation Authority Full time

    Who we are The Grand River Conservation Authority (GRCA) has an international reputation for excellence in managing the natural resources of the largest inland river system in southern Ontario. Our team is made up of committed and passionate experts in their fields, including scientists, engineers, researchers, educators, stewards, planners, foresters,...


  • Cambridge, Ontario, Canada Hala Motors Full time

    Education: Secondary (high) school graduation certificate Experience: 1 to less than 7 monthsTasks: Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data,...