Office Manager

1 week ago


Cambridge, Ontario, Canada Maple Site Solutions Inc Full time

Who We Are
Maple Site Solutions Inc.

is an employee-owned Specialty Foundations contractor building shoring and deep foundations systems for heavy civil, residential and ICI projects, and we're looking to add an
Office Manager/Bookeeper to our growing team.

We offer exceptional opportunities including career development and training for motivated construction professionals.

We are a proud Equal Opportunity Employer, committed to providing employees work-life balance with a competitive compensation package.

Key Responsibilities

  • Perform daytoday administrative tasks and support office operations including all reception and mailroom services, answer and direct incoming calls in a prompt, professional manner
  • Filing, printing, scanning, and copying
-
Perform and oversee day-to-day accounting activities including accounts payable (AP), accounts receivable (AR), general ledger, invoicing:


  • Manage invoicing and deposits, reviewing, coding, and processing payments:
  • Manage and oversee accurate and timely entry of salary timesheets for all site personnel, make corrections and edits to timesheets as necessary
  • Processing payroll and payrollrelated transactions WSIB, Insurance, etc.
  • Review office supplies on hand and order as required
  • Prepare and document all outgoing mail, parcels and packages internally and externally and arrange for the pickup and delivery of mail in a timely manner
  • Establishes and updates records of correspondence, maintains all documents and records

Experience
-
Three + years of previous experience in office administration, preferably working with construction union employees and remittances:

  • Ability to work independently and in a team environment as well as work well under pressure and with tight deadlines.
  • Excellent communication skills, verbal and written
  • You display a high standard of professionalism and confidentiality
  • Experience with Maestro software is an asset

Skills:

  • Proficiency in Microsoft Office, Quickbooks, knowledge of WSIB
  • Understanding and experience with processing payroll, AP, AR
  • You have a strong focus on customer service with a pleasant phone manner
  • Exceptional organizational skills and strong attention to detail
Other Requirements

  • Possess a valid Ontario Driver's License
  • MUST be legally eligible to work fulltime in Canada
  • Please note our offices are located in Cambridge, Ontario
Salary

  • Competitive compensation (will be determined based on experience)

Job Types:
Full-time, Permanent

Flexible Language Requirement:

  • French not required

Schedule:

  • Monday to Friday

Work Location:
In person
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